CLERMONT TOWN BOARD MEETING
JANUARY 5, 2004
The regular meeting of the Clermont Town Board was held on Monday, January 5, 2004 at 7:00 P.M. In the absence of Supervisor Broast, Deputy Supervisor Staats opened the meeting. Also present were Councilwoman Lent, Councilman Harned and Councilman Tousey. Others present were Richard Livellara, Robert Desmond, Charles Larsen, Chris Nolan, Bram Moreinis, Vera Brembs, George Davis and Andy Austin, reporter for the Freeman.
Deputy Supervisor Staats and the Councilmembers continued with the organizational matters of the board copy of which is attached.
A motion was made by Councilwoman Lent, seconded by Councilman Tousey to waive the reading of the minutes as copies were provided, and approve them. All in favor. So carried.
· Town Clerks report for December, 2003 A check to the Town in the amount of $782.95
· Letters from the Register Star and the Independent requesting consideration to be designated the official town newspaper. The Register Star has been designated for 2004.
· Association of Towns Seminar for February 15 l8 in NYC. Councilwoman Lent and Councilman Tousey have been approved to attend.
· UBS Financial Services report for LOSAP investments for November, 2003 which is $42,752.04.
· NYS Office of Public Security advising of the Homeland Security department raising the threat level to Orange (High) on 12/21/03. Also attached was form to submit for any potential reimbursable expenses associated with this level of alert.
· Office of Real Property Tax service notice of denial of annual aide based on the 2003 assessment roll. The deadline for appeal is 1/15/04. A copy has been sent to Assessor Ostrander. It is believed this is the result of not getting 100% assessment.
· Village of Tivoli Notice of public hearing on 1/21/04 on proposed local law amending the zoning map of the Village of Tivoli.
· Letter from Warren Replansky, our attorney for the Cell tower application, requesting an escrow account be established by Cingular Wireless for expenses incurred by the Town and Planning Board in reviewing the application, etc. Also, copy of evaluation report by Radio Frequency expert Robert Flower.
· Office of State Comptroller regarding average estimated cost thresholds for determining necessary approval by State Comptroller to establish special districts.
· Resolutions received from the Columbia County Board of Supervisors as follows:
Resolution #391-2003 Adopting the Real Property Tax law exemption for Volunteer Firefighters and volunteer ambulance workers by Columbia County
Resolution #394-2003 Ratifying and approving the settlement of claims for unpaid real property taxes for the Karl and Catherine Hettling property located in Clermont.
Resolution #397-2003 2004 EMS Chargebacks for ambulance services in the county.
Resolution #398-2003 Authorizing the 2004 combined chargebacks for assessment and tax roll material, reval update charges, erroneous assessments and small claims items.
Resolution #400-2003 Levying special district taxes for the conduct of special districts in certain towns in Columbia County.
Resolution #401-2003 Levying taxes and assessments required for the purpose of the annual budgets of the towns and villages of Columbia County.
· Budget and Revenue report for January through December, 2003 received from the Supervisor.
Richard Livellara asked what a town constables duties consist of? The town constable would serve papers for the town if needed.
· Review of the officials books will be done on Saturday, January 10, 2004 at 8:30 9:30 for the Supervisor, Town Clerk, Justices and Tax Collector. Notification will be made by the Town Clerk.
· Interviews will be held for positions on the Board of Assessment Review, Planning Board and Zoning Board of Appeals on Saturday, January 10, 2004 from 9:45 at 15-minute intervals for 7 applicants. The clerk will contact those interested.
· A joint meeting will be held on Friday, February 6, 2004 at 7:00 P.M. with the Planning Board and Zoning Board of Appeals to discuss zoning issues.
· A resolution is being prepared to be submitted to the Columbia County Traffic Safety Board at the request of Laurence Saulpaugh, representative of the town on the board, for a reduction in speed and a no passing zone on Route 9 between County Route 8 and the Livingston Town Line at the Blue Stores Bridge.
· Highway Superintendent Potts has a provision in the budget for a new backhoe and would like to solicit for bids and specs. A motion was made by Councilman Harned, seconded by Councilman Tousey that the Highway Superintendent be allowed to solicit bids for and specs for a new backhoe. All in favor. So carried.
· Councilwoman Lent is working with our engineer, Dan Wheeler and Marilyn Kaplan from NYS Parks, Recreation and Historic Preservation on putting out bids for the work to be done on the Community House which is funded 50-50 by a grant. They are requesting certain deed restrictions in connection to the funding, which Attorney Trezza believes would be a declaration of restrictions, which would be filed in the County Clerks office once approved by the State. He asked if there was a time frame for declaring the restrictions or if a copy to the State would suffice until approved.
· Councilman Tousey will be holding a Community House meeting on Tuesday, January 6th at 7:00 P.M.
· A chairman and committee will need to be appointed for the Town BBQ in August.
· Councilwoman Lent would like have the official presentation and dedication of the Town being designated on the Historic Register by the Office of Parks, Recreation and Historic Preservation at the BBQ.
A motion was made to approve the General Fund abstract #1, page l, Vouchers 1-5 in the amount of $15,149.50 by Councilman Harned, seconded by Councilwoman Lent. All in favor. So Carried.
A motion was made by Councilwoman Lent, seconded by Councilman Harned to enter into executive session on a matter of litigation at 8:05 P.M. All in favor. So carried.
A motion was made to come out of executive session by Councilman Harned, seconded by Councilwoman Lent at 9:00 P.M. All in favor. So carried.
A motion was made by Councilman Harned, seconded by Councilman Tousey to adjourn the Town Board meeting at 9:00 P.M. All in favor. So carried.
Mary Helen Shannon