CLERMONT TOWN BOARD October 4, 2004

The regular meeting of the Clermont Town Board was held on October 4, 2004 at 7:00 P.M. Deputy Supervisor Harned opened the meeting. Those board members present were Councilman Staats, Councilwoman Lent and Councilman Tousey. Others present were Marilyn Kaplan of Preservation Architecture, William Banks, Amandus Fuchs, Jr., William Munro, Walter Brembs, Christopher Nolan, Anne Poleschner, Katharine Hettling and George Davis.

Deputy Supervisor Harned read a letter of resignation from Supervisor Michael Pelletier. Mr. Pelletier resigned the office of Supervisor effective September 22, 2004 citing personal reasons. Councilman Staats made a motion to accept the resignation of Supervisor Pelletier, seconded by Councilwoman Lent. All in favor. So Carried.

Deputy Supervisor Harned introduced Marilyn Kaplan of Preservation Architecture. The Town has contracted with Ms. Kaplan to make recommendations for the exterior structural repairs for the Community House (Clermont Academy). The grant was received in 2003 from Athens Generating and is managed by the Office of Parks, Recreation and Historic Preservation. Ms. Kaplan’s firm is coordinating with the Town and OPR&HP and the bidders. Three bids were received as follows:

• Conrad Fingado – Base bid $24,719.

Alternates as follows:

#1 – 3810.00

#2 – 2242.00

#3 – 6750.00

#4 – 6750.00

#5 – 5116.00 new, 5852.00 restored

• La Torre Construction Company – Base Bid $17,800.00

Alternates as follows:

#1 – 6500.00

#2 – 3200.00

#3 – 9620.00

#4 – 9620.00

#5 – 1600.00

• Ganem Contracting Corporation – Basic Bid - $45,000.00

Alternates as follows:

#1 – 10,000.00

#2 - 5,000.00

#3 – 10,000.00

#4 – 10,000.00

#5 - 3,000.00

The alternate bids are for removing siding, painting restoration of the sunbursts, etc. The Town will accept the lowest qualified bid & alternate bids for additional work and Ms. Kaplan will review and check references and insurance and report back.

Deputy Supervisor opened the regular meeting. Councilman Staats made a motion; seconded by Councilman Tousey to accept the minutes from the previous meeting as provided. All in favor. So carried.

WRITTEN COMMUNICATIONS:

• Town Clerk’s Report for September - $1091.98

Accepted on a motion made by Councilman Staats, seconded by Councilman Tousey.

• NYS Comptroller Teleconference on Procurement for local governments to be held on October 14, 2004 at Columbia County Cooperative Extension from 6:15 – 8:45 P.M.

Page 2 Town Board Meeting October 4, 2004

• Check received from NYS for State Aid in the amount of $7017.00.

NEW BUSINESS:

• Councilman Tousey reported that the water test performed at the Highway Garage was good. Each year a different well is tested.
• Councilwoman Lent reported that a new Sharp copier has been ordered under state bid with monies budgeted for this year for $3,139.00.
• Councilwoman Lent requested three bids for the walkway to St. Luke’s from the Town Hall. There were two responses as follows:

Tivoli Market - $7500.00

Gentile Landscaping of Yorktown for a unilock walk $5,500.00

The walkway is three feet wide and approximately 100 feet long.

• Councilwoman Lent would like to order the sign for in front of the Town Hall. Smiley’s of Hyde Park has bid $4200.00 for a double-sided sign of composite, multicolored with posts, cap and lights. The design is that of Robert Livingston and the steamship with the year of incorporation 1788. The design was put together by Bram Moreinis. Eight weeks for delivery. Chris Nolan asked if the board had seen the design and approved the proposal. There was discussion. No action at this time.
• Walter Brembs asked if the Town Highway Dept took care of Norrie Court. The board believes it does but will check with Highway Superintendent.
• Mandy Fuchs, Jr. noted that when changing or adding to an existing facility using public funds, such as the walkway, that the ADA compliance might apply.

OLD BUSINESS:

• Bids on Garage Roof – No additional bids were received after readvertising and only one was received and opened at last months meeting from David Champlin. No further action at this time.
• Budget Officer Staats has submitted the tentative budget. The public hearing on the 2005 Preliminary Budget will be held on November 1, 2004 at 7:00 P.M. A motion was made by Councilman Staats, seconded by Councilwoman Lent. All in favor. So carried.
• The next budget workshop called by Budget Officer Staats will be Wednesday, October 13 th at 7:00 P.M.
• The town has been granted a $15,000 matching grant from Hudson Valley Greenway for Hamlet development of an overlay zone. The first phase recommended is for the Town Board to appoint a steering committee. A notice will be put out for volunteers to serve on the committee by notifying the Town Clerk by October 30, 2004.
• The zoning ordinance has been revamped with corrections made and copies will be sent to ZBA and Planning Board chairman for review.

A motion was made by Councilman Staats to approve Highway Abstract #10, vouchers #118 – 123 in the amount of $12,730.26, seconded by Councilwoman Lent. All in favor. So Carried.

A motion was made by Councilwoman Lent to approve General Abstract #10, vouches #286-310 in the amount of $3,788.53, seconded by Councilman Staats. All in favor. So carried.

A motion was made by Councilman Staats to adjourn, seconded by Councilwoman Lent at 8:10 P.M. All in favor. So carried.

Respectfully submitted,

Mary Helen Shannon