CLERMONT TOWN BOARD

SPECIAL MEETING

FEBRUARY 4, 2015

The Clermont Town Board held a special meeting/workshop on Wednesday, February 4, 2015 at 11:00 A.M. at the Town Hall for the purpose of discussing the Brownfield Remediation. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson and Councilman Evan Hempel. Councilman Kris Gildersleeve was unable to attend. Also present was Michael A. Mason, P.E. of the Division of Environmental Remediation, NYS Department of Environmental Conservation, Andy Howard of Freeman-Howard, Town Attorney and Kirk Moline of C. T. Male and Katie Kocijanski of the Register Star.

The Town is receiving a grant award from DEC in the amount of $616,738.00 for the remediation of the twenty-acre property north of the Town Hall, which was given to the town by Kathy Hettling in 2003.

Mr. Mason explained the process that will take place. The state contracts with remediation contractors who will do the work. They use a generic contract and the contractors are ranked by the best value. They have worked with these contractors previously on projects and finds that this is the best way to go otherwise it can take a long time to get a project started if you have to go through the bidding process.

The Project Design is the first step for the Town. He suggested putting everything in the design that the town thinks that they may want even in the future, electric, water, sewer for recreational facilities, etc. Once the remediation is completed, it is much harder to add things that might disturb the demarcation layer. This layer tells you that you can’t dig any further.

The affected area is 7 to 7 ½ acres, which needs to be capped. If it is to be used for recreation, a two-foot cap is required, rather than the usual one foot. The Town Board is hoping to use material from the rear portion of the property, which is not contaminated, for the affected area. Mr. Mason explained that this on site borrow will require that samples be sent for a Geo-Tech metal test first and then if it passes for an analytical test for chemicals. Councilman Desmond explained we are hoping to use 1 ½ foot of material and 6 inches of topsoil, about 17000 yards, to offset the 10% of the towns cost. Supervisor Staats said that it has all been tested prior, but Mr. Mason would do these tests to be certain. He explained that he wants to be sure that is usable. Supervisor Staats said that if it doesn’t test out, we might have to use less.

Kirk Moline asked if an entrance from Route 9 could be incorporated, which is already approved by DOT. Mr. Mason will have to look at it for an entrance. C. T. Male has surveys, which they will provide to Mr. Mason. Mr. Moline asked if there would be a site management plan when the work is done. DEC will document what was done. The survey for easements will be done at the end. Mr. Moline will also give them boring logs and locations. Mr. Moline asked if the town could hire C. T. Male (force account work) or if not, could a contractor hire them as a sub. Contractors use a procurement policy and if C. T. Male was the low bidder, they could.

Mr. Mason stated that if he has the design by March, erosion and sediment control plans, they could probably start in June and complete by August. There will be pre-construction meetings and weekly meetings. DEC is on site every day of the project. They close up the site and seed it (borrowed soil)

Others issues discussed were:

Removal of trees on affected property.

Sloping off after material removal on our property.

Use of Town equipment for test pits and chipping trees on site. Note: Site cannot be disturbed, leave stumps.

Topsoil- contractor will choose a source for topsoil, but town can identify local sources.

Use of pavement – The highway department can do this work but Mr. Mason said it would depend on costs.

Some things can be changed with a field order, if found to be more feasible.

Supervisor Staats asked if at what point the Town has any say if there is a project overrun? Mr. Mason should have a fairly hard cost from the engineer and contractor. Also, the Town can work off the County bids for materials and tree removal, which will reduce the costs. Mr. Mason will need the bids and procurement policy from the County for these products.

Mr. Mason will let the Supervisor know if C. T. Male can be used for this project.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk