CLERMONT TOWN BOARD
DECEMBER 28, 2015
The Clermont Town Board held the year-end meeting on Monday, December 28, 2015 at 7:00 P.M. at the Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve. There was one resident present and Peter G. Fingar of Fingar Insurance.
Supervisor Staats opened the meeting with the salute to the flag. Mr. Fingar was invited to answer any questions that the Board members have about the insurance coverage and building values. Questions that the Board members had were if vehicles were covered whether inside or outside of the buildings? They are covered no matter where located.
Where are the contents of the buildings covered? The contents are covered under the Buildings & Contents Blanket Limit of $2,354,152.00. When appraisals were done on the Town’s buildings, it appeared that St. Luke’s Church was undervalued and the shed on County Route 33 was over insured. With the addition of the new Highway Storage building, is it possible to reduce the amount on the County Route 33 shed and adjust the figures between the new storage building and the contents of other buildings? It was decided to reduce the value of the contents of the County Route 33 barn to $9,600.00 from $209,641.00, and add the new storage building with a value of $75,000.00 and contents at $50,000.00 and increase the contents value of the Town Hall, Community House and St. Luke’s Church by $25,000.00 each. This will not result in an increase to the policy.
The Supervisor provided expenditure reports of General and Highway through December 28, 2015.
Supervisor Staats introduced Resolution No. 47 of 2015 – Budget Amendments in order to balance accounts at the year-end.
General Fund
From: A1220.4 Supervisor $192.00
To: A1010.4 Town Board $ 12.00
A1650.4 Central Communications $ 80.00
A5182.4 Street Lighting $100.00
Total: $192.00
Highway Fund
From: DA5140.4 Brush and Weeds $8,000.00
DA5130.2 Machinery Equipment $1,000.00
DA9030.8 Social Security $ 560.00
DA5110.12 Overtime $2,234.00
To: DA5142.4 Snow $8,350.00
DA5130.4 Machinery Contractual $ 560.00
DA9060.8 Hospitalization $2,884.00
Total: $11,794.00
A motion was made to approve Resolution No. 47 of 2015 by Councilman Gildersleeve, seconded by Councilman Hempel. All in favor. So carried.
As was discussed at prior meetings, the Highway Superintendent has requested a Bag attachment for the new mower, which has been budgeted for in 2016, from funds that are left in this year’s budget. He received four quotes as follows:
Columbia Tractor, Inc. for SCAG $12,152.00
Pine Plains Tractor & Equipment for Landpride $12,300.00
Keils Equipment Inc. for John Deere $11,105.00
Gravely $10,724.00
The Supervisor has no hesitation in accepting the lowest bid from Keils for the Gravely mower and bagger, as it is good commercial mower. He was able to get Keils to wave the setup charge of $212.00 reducing the price to $10,724.00.
Councilman Hempel would rather put off getting the mower for a year. Councilman Desmond said that the bagger would be helpful now and it is necessary to get the mower with it. The bagger would not fit the mowers that we have. Councilwoman Brownson asked what the life expectations of the present mowers are. Both Supervisor Staats and Councilman Desmond agreed that the new mower would extend the life of the old mowers.
A motion was made by Councilman Desmond to buy the bagger from this years budget and the mower next year, seconded by Councilwoman Brownson. Councilman Gildersleeve stated that we do need to keep in mind that we could have expenses that come up; we need to tighten up in the budget. We have done well this year with our expenditures.
The vote was 4 ayes, Councilman Desmond, Councilwoman Brownson, Councilman Gildersleeve and Supervisor Staats, 1 nay – Councilman Hempel. Motion passed.
The Supervisor asked for a motion to move into executive session to discuss a personnel matter. A motion was made by Councilman Desmond to move into executive session at 7:45 P.M., seconded by Councilman Gildersleeve.
A motion was made to come out of executive session by Councilman Gildersleeve, seconded by Councilman Hempel at 8:10 P.M.
Supervisor Staats introduced Resolution No. 48 of 2015 – Budget Transfer as per Budget.
Transfer
From: A9950.9 Capital Reserve $40,000.00
To: DA5031.2 Highway Reserve $40,000.00
A motion was made to approve by Councilman Desmond, seconded by Councilwoman Brownson. All in favor. So carried.
ABSTRACTS:
A motion was made to approve Trust & Agency abstract #11, voucher #55 in the amount of $150.00 by Councilman Desmond, seconded by Councilwoman Brownson. All in favor. So carried.
A motion was made to approve General abstract #13, vouchers #349-373 in the amount of $18,188.67 by Councilman Hempel, seconded by Councilwoman Brownson. All in favor. So carried.
A motion was made to approve Highway abstract #13, vouchers #147-153 in the amount of $7,482.72 by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor. So carried.
The Supervisor received a donation for the Park from Daniel and Mary Howard in the amount of $1,000.00. He thanked the Howard’s for this donation.
There was discussion about PDF software for fillable PDF files. Councilwoman Brownson will seek grants for this if there is a cost involved and Supervisor Staats will check with the County if there is a government license for Adobe Pro or for fillable PDF files.
PUBLIC COMMENT:
Sarah Takacs thanked the board for their work. She also asked if the meetings could be posted on the website in the calendar or somewhere that can be easily found.
A motion was made to adjourn at 8:25 P.M. by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor.
Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk