RESOLUTIONS JANUARY 4, 2016 2016 ORGANIZATIONAL MEETING
RESOLUTION #01-16 Time/Date for Regular Town Board Meetings First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday. Motion made by Councilman Desmond, seconded by Councilman Hempel. All in favor – So carried RESOLUTION #02-16 Town Board Meeting Rules and Regulations Town Clerk Report Mail Review Motion made to approve as modified by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #03-16 Naming Official Newspaper Register Star Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson .All in favor – So carried Resolution #04-16 Naming Bank for Deposits 1. Supervisor Bank of Greene County 2. Town Clerk First Niagara 3. Tax Collector Bank of Greene County 4. Justice Christensen First Niagara 5. Justice Banks First Niagara Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #05-16 Authorize Town Supervisor to appoint a bookkeeper. Motion made by Councilman Hempel, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #06-16 Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town investment policy (General Municipal Law, Section 11) Motion made by Councilwoman Brownson, seconded by Councilman Hempel. All in favor – So carried. RESOLUTION #07-16 Appoint Official Dog Shelter Pine Plains Veterinary Hospital Associated PC Route 199 Pine Plains, New York 12567 (518) 398-7575 or 398-9494 Round Top Animal Hospital 71 Palatine Park Road, Suite 8 Germantown, New York 12526 (518) 537-7387 Motion made by Councilman Gildersleeve, seconded by Councilman Hempel. All in favor – So carried. RESOLUTION #08-16 Appoint Official Dog Control Officer at the Budgeted Amount. Desiree Webber Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor. So carried. RESOLUTION #09-16 Authorize Town Justices to hire a Court Stenographer when necessary. Motion made by Councilman Desmond, seconded by Councilman Hempel. All in favor – So carried. RESOLUTION #10-16 Appoint Town Historian Dawn Brownson Motion made to approve as modified by Supervisor Staats, seconded by Councilman Hempel. All in favor – So carried. RESOLUTION #11-16 Appoint Code Enforcement Officer John Fieser at Budgeted amount – Temporary for 90 days Deputy Code Enforcement Officer at $100.00 per month, If Needed (Appointed by Code Enforcement Officer) Motion made to approve as modified by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #12-16 Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor) (Within 2016 budget limits) Freeman-Howard, P.C., Hudson, New York Motion made to approve as modified by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried. RESOLUTION #13-16 Appoint Town Engineer Morris Associates Motion made by Councilman Desmond, seconded by Councilman Hempel. All in favor – So carried RESOLUTION #14-16 Designate Official Representatives to Association of Towns Annual Meeting Supervisor Staats and Councilman Desmond Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson. All in favor – So carried RESOLUTION #15-16 Establish .54 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines) Motion made by Councilwoman Brownson, seconded by Councilman Hempel. All in favor – So carried RESOLUTION #16-16 Authorize Town Supervisor to sign 2016 State and Local Youth Contracts Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #17-16 Appoint Registrar of Vital Statistics Mary Helen Shannon Motion made by Councilman Desmond, seconded by Councilman Hempel. All in favor – So carried RESOLUTION #18-16 Re-appoint Laurence Saulpaugh, Chair of the Planning Board Re-appoint Clayton Andrus, Deputy Chairman. Motion made by Councilman Desmond, seconded by Councilwoman Brownson. All in favor – So carried RESOLUTION #19-16 Appoint Desiree Webber, Planning Board Secretary Motion made by Councilwoman Brownson, seconded by Councilman Desmond. All in favor – So carried RESOLUTION #20-16 Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals Appoint Peter Cichetti – Deputy Chairman Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #21-16 Re-appoint Tammy Connolly Zoning Board Secretary Motion made by Councilman Gildersleeve, seconded by Councilman Hempel. All in favor – So carried RESOLUTION #22-16 Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital Statistics – Tracey Gallant Motion made by Councilman Desmond, seconded by Councilwoman Brownson. All in favor – So carried RESOLUTION #23-16 Town Highway Superintendent’s appointment for Deputy Highway Superintendent – Adom Lawyer Motion made by Councilman Desmond, seconded by Councilman Hempel. All in favor – So carried. RESOLUTION #24-16 Town Supervisor’s appointment for Deputy Supervisor Robert Desmond for term of January 1, 2016 – December 31, 2016. Motion made by Councilman Gildersleeve, seconded by Councilman Hempel. All in favor – So carried. RESOLUTION #25-16 Town Supervisor’s appointment for Budget Officer Raymond J. Staats Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #26-16 Town Supervisor’s appointment for Town Bookkeeper Brian Fitzgerald, CPA, PC Motion made by Councilwoman Brownson, seconded by Councilman Desmond. All in favor - So carried RESOLUTION #27-16 Town Board Committees CHAIR CO-CHAIR Auditing All Town Board Members Building & Grounds Robert Desmond Raymond Staats Cable TV Kris Gildersleeve Evan Hempel Grants Dawn Brownson Kris Gildersleeve Highway Robert Desmond Raymond Staats Insurance All Town Board Members Legal Raymond Staats Planning, Zoning and Board of Assessment Review Robert Desmond Evan Hempel Recreation and Community Event Kris Gildersleeve Dawn Brownson Village Green Committee Liaison to Town Board - Tammy Connolly Easter Egg Hunt Barbecue Election Day Dinner Holiday Program School Liaison Evan Hempel Historical Committee Dawn Brownson Kris Gildersleeve Parkland Use Robert Desmond Evan Hempel Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried RESOLUTION #28-16 Appoint Evan Hempel Webmaster for Clermont’s website Motion made by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor. So carried. RESOLUTION #29-16 Re-appoint representatives to the Columbia County Office for Aging for the term of January 1, 2016 – December 31, 2016. Clayton Andrus Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried. RESOLUTION #30-16 Re-appoint members of the Board of Ethics for the term of January 1, 2016 – December 31, 2016. Robert Elliott Mary Howard Susan Rifenburgh Mary Helen Shannon Motion made by Councilman Hempel, seconded by Councilman Gildersleeve. All in favor. So carried. RESOLUTION #31-16 Re-appoint Peter Cichetti to the Zoning Board of Appeals for a five-year term – January 1, 2016 – December 31, 2020. Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor. So carried. RESOLUTION #32-16 Re-appoint Mary Howard to the Planning Board for a seven-year term, January 1, 2016 - December 31, 2022. Motion made by Councilwoman Brownson, seconded by Councilman Desmond. All in favor. So carried. RESOLUTION #33-16 Re-Appoint O. Scott Dow to the Planning Board as alternate for 2016. Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor. So carried. Re-Appoint Phyllis Heiko to the Zoning Board of Appeals as alternate for 2016. Motion made by Councilwoman Brownson, seconded by Councilman Hempel. All in favor. So carried. RESOLUTION #34-16 Accept 2016 Salaries stated in the 2016 Budget, as follows: OFFICE Supervisor $ 5,500.00/yr Monthly Payroll Councilpersons (4) $ 2,500.00/yr Monthly Payroll Town Justice $ 5,300.00/yr Monthly Payroll Town Justice $ 5,300.00/yr Monthly Payroll Town Clerk $ 6,695.00/yr Monthly Payroll Tax Collector $ 4,400.00/yr Monthly Payroll Highway Superintendent $48,090.00/yr Bi-Weekly Payroll Certified Assessor $15,270.00/yr Monthly Payroll Court Clerk (1) $ 355.00/mo Monthly Payroll Code Enforcement Officer $ 4,635.00/yr Monthly Payroll Deputy Code Enforcement Officer$ 100.00/mo Monthly Payroll Town Custodian $ 1,650.00/yr Monthly Payroll Assessment Review Board Mtg. $ 100.00/day By Voucher Additional time $ 10.00/hr By Voucher Secretary – BAR $ 10.00/hr By Voucher Zoning Chairperson $ 1,000.00/yr Yearly Payroll * Planning Chairperson $ 1,000.00/yr Yearly Payroll * Zoning Co-Chairperson $ 800.00/yr Yearly Payroll * Planning Co-Chairperson $ 800.00/yr Yearly Payroll * Zoning Members $ 800.00/yr Yearly Payroll * Planning Members $ 800.00/yr Yearly Payroll * Zoning Secretary $ 1,000.00/yr Yearly Payroll Planning Secretary $ 1,000.00/yr Yearly Payroll Trial Juror $ 9.00/hr By Voucher Dog Control Officer $ 360.00/mo Monthly Payroll * If any Planning or Zoning Board member is absent for more than two meetings in a calendar year, that members salary will be reduced by $100.00 for each additional absence. Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.
HIGHWAY DEPARTMENT
Full Time $ 19.00/hr Bi-weekly Payroll Part Time ( Summer ) $ 12.00/hr Bi-weekly Payroll Part Time ( Winter ) $ 12.00/hr Bi-weekly Payroll Deputy Highway Superintendent $1,000/yr ½ in June, ½ in December Motion made to accept 2016 Salaries per Town Budget made by Councilman Desmond, seconded by Councilman Hempel. All in favor. – So carried. Resolution #35 - 16 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees. A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve this resolution. All in favor. So carried. Resolution #36-16 – Town of Clermont Official Undertaking of Municipal Officers A motion was made to approve by Councilman Gildersleeve, seconded by Councilman Hempel. All in favor. So carried. Resolution #37-16 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2016 and December 31, 2016 according to the terms and conditions of the lease. A motion was made to approve this agreement made by Councilman Gildersleeve, seconded by Councilwoman Brownson. Councilman Hempel abstained due to a conflict. Motion passed. Resolution #38 - 16 – Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2016 to December 31, 2016. A motion was made to approve by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried. Resolution #39 - 16 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2016 to December 31, 2016. A motion was made to approve by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried. These agreements will be reviewed with the other policies of the Town. Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20th. Enter in February minutes. A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilman Desmond, seconded by Councilman Gildersleeve at 7:15 P.M. Respectfully submitted, Mary Helen Shannon, RMC Town Clerk