Organizational Meeting - Town Board

2017 ORGANIZATIONAL MEETING

RESOLUTION #01-17

Time/Date for Regular Town Board Meetings

First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.

 

Motion made by Councilman Desmond, seconded by Councilman Hempel.

All in favor – So carried

RESOLUTION #02-17

Town Board Meeting Rules and Regulations

Town Clerk Report

Mail Review

  1. Call to order
  2. Salute of Flag
  3. Acceptance of the minutes of the previous meeting
  4. Written communications to the Town Board:
  5. Committee Reports and Updates
  6. Old Business
  7. New Business
  8. Supervisors Report
  9. Pay Abstracts
  10. Public Comment/Communication – Public comments will be taken at the end of the meeting unless engaged by the Board during the meeting.
  11. Adjournment

Motion made to approve as modified by Councilman Desmond, seconded by Councilman Gildersleeve.

All in favor – So carried

RESOLUTION #03-17

Naming Official Newspaper

Register Star

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.

All in favor – So carried

　

RESOLUTION #04-17

Naming Bank for Deposits

1. Supervisor Bank of Greene County

2. Town Clerk Key Bank

3. Tax Collector Bank of Greene County

4. Justice Christensen Key Bank

5. Justice Banks Key Bank

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

All in favor – So carried

RESOLUTION #05-17

Authorize Town Supervisor to appoint a bookkeeper.

  1. Pursuant to Section 29 of the Town Law
  2. Necessary for proper conduct of Town Affairs

 

Motion made by Councilman Hempel, seconded by Councilman Gildersleeve.

All in favor – So carried

 

RESOLUTION #06-17

Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town investment policy (General Municipal Law, Section 11)

Motion made by Councilwoman Brownson, seconded by Councilman Hempel.

All in favor – So carried.

RESOLUTION #07-17

 

Appoint Official Dog Shelter

Pine Plains Veterinary Hospital Associated PC

Route 199

Pine Plains, New York 12567

(518) 398-7575 or 398-9494

 

Round Top Animal Hospital

71 Palatine Park Road, Suite 8

Germantown, New York 12526

(518) 537-7387

 

Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

All in favor – So carried.

　

　

RESOLUTION #08-17

Appoint Official Dog Control Officer at the Budgeted Amount.

Desiree Webber

Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

All in favor. So carried.

RESOLUTION #09-17

 

Authorize Town Justices to hire a Court Stenographer when necessary.

  1. For a proper record of testimony
  2. Within limit of 2017 budget

 

Motion made by Councilman Desmond, seconded by Councilman Hempel.

All in favor – So carried.

RESOLUTION #10-17

Appoint Town Historian

Dawn Brownson

 

Motion made to approve by Supervisor Staats, seconded by Councilman Hempel.

All in favor – So carried.

 

RESOLUTION #11-17

Appoint Code Enforcement Officer

John Fieser at Budgeted amount

Deputy Code Enforcement Officer at $100.00 per month, If Needed

(Appointed by Code Enforcement Officer)

 

Motion made to approve as modified by Councilman Desmond, seconded by Councilman Gildersleeve.

All in favor – So carried

RESOLUTION #12-17

Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)

(Within 2017 budget limits)

Freeman-Howard, P.C., Hudson, New York

 

Motion made to approve by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

RESOLUTION #13-17

Appoint Town Engineer

Morris Associates

Motion made by Councilman Desmond, seconded by Councilman Hempel.

All in favor – So carried

RESOLUTION #14-17

 

Designate Official Representatives to Association of Towns Annual Meeting

Supervisor Staats and Councilman Desmond

 

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.

All in favor – So carried

RESOLUTION #15-17

Establish .54 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)

Motion made by Councilwoman Brownson, seconded by Councilman Hempel.

All in favor – So carried

RESOLUTION #16-17

Authorize Town Supervisor to sign 2017 State and Local Youth Contracts

Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

All in favor – So carried

RESOLUTION #17-17

Appoint Registrar of Vital Statistics

Mary Helen Shannon

 

Motion made by Councilman Desmond, seconded by Councilman Hempel.

All in favor – So carried

RESOLUTION #18-17

Re-appoint Laurence Saulpaugh, Chair of the Planning Board

Re-appoint Clayton Andrus, Deputy Chairman.

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.

All in favor – So carried

　

RESOLUTION #19-17

Appoint Desiree Webber, Planning Board Secretary

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.

All in favor – So carried

RESOLUTION #20-17

Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals

Appoint Peter Cichetti – Deputy Chairman

 

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

All in favor – So carried

RESOLUTION #21-17

Re-appoint Tammy Connolly Zoning Board Secretary

Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

All in favor – So carried

RESOLUTION #22-17

Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital

Statistics – Tracey Gallant

 

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.

All in favor – So carried

RESOLUTION #23-17

Town Highway Superintendent’s appointment for Deputy Highway

Superintendent – Adom Lawyer

 

Motion made by Councilman Desmond, seconded by Councilman Hempel.

All in favor – So carried.

RESOLUTION #24-17

Town Supervisor’s appointment for Deputy Supervisor

Robert Desmond for term of January 1, 2017 – December 31, 2017.

Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

All in favor – So carried.

RESOLUTION #25-17

Town Supervisor’s appointment for Budget Officer

Raymond J. Staats

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

All in favor – So carried

RESOLUTION #26-17

Town Supervisor’s appointment for Town Bookkeeper

Brian Fitzgerald, CPA, PC

 

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.

All in favor - So carried

RESOLUTION #27-17

Town Board Committees CHAIR CO-CHAIR

Auditing All Town Board Members

Building & Grounds Robert Desmond Raymond Staats

Cable TV Kris Gildersleeve Evan Hempel

Grants Dawn Brownson Kris Gildersleeve

Highway Robert Desmond Raymond Staats

Insurance All Town Board Members

Legal Raymond Staats

Planning, Zoning and

Board of Assessment Review Robert Desmond Evan Hempel

Recreation and Community Event Kris Gildersleeve Dawn Brownson

Village Green Committee Liaison to Town Board - Tammy Connolly Easter Egg Hunt

Barbecue

Election Day Dinner

Holiday Program

School Liaison Evan Hempel

Historical Committee Dawn Brownson Kris Gildersleeve

Parkland Use Robert Desmond Evan Hempel

 

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried

RESOLUTION #28-17

Appoint Evan Hempel Webmaster for Clermont’s website

Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.

All in favor. So carried.

RESOLUTION #29-17

Re-appoint representatives to the Columbia County Office for Aging for the term of

January 1, 2017 – December 31, 2017.

Clayton Andrus

 

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

All in favor. So carried.

RESOLUTION #30-17

Re-appoint members of the Board of Ethics for the term of

January 1, 2017 – December 31, 2017.

Mary Howard

Susan Rifenburgh

Mary Helen Shannon

Motion made by Councilman Hempel, seconded by Councilman Gildersleeve.

All in favor. So carried.

RESOLUTION #31-17

Re-appoint Donald VanWagner to the Zoning Board of Appeals for a five-year term –

January 1, 2017 – December 31, 2021.

Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

All in favor. So carried.

RESOLUTION #32-17

Re-appoint Ronald Miller to the Planning Board for a seven-year term,

January 1, 2017 - December 31, 2023.

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.

All in favor. So carried.

RESOLUTION #33-17

Re-Appoint O. Scott Dow to the Planning Board as alternate for 2017.

Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

All in favor. So carried.

Re-Appoint Phyllis Heiko to the Zoning Board of Appeals as alternate for 2017.

Motion made by Councilwoman Brownson, seconded by Councilman Hempel.

All in favor. So carried.

RESOLUTION #34-17

Accept 2017 Salaries stated in the 2017 Budget, as follows:

OFFICE SALARY PAY BASIS

Supervisor $ 5,500.00/yr Monthly Payroll

Councilpersons (4) $ 2,500.00/yr Monthly Payroll

Town Justice $ 5,450.00/yr Monthly Payroll

Town Justice $ 5,4500.00/yr Monthly Payroll

Town Clerk $ 6,900.00/yr Monthly Payroll

Tax Collector $ 4,400.00/yr Monthly Payroll

Highway Superintendent $48,811.00/yr Bi-Weekly Payroll

Certified Assessor $15,270.00/yr Monthly Payroll

Court Clerk (1) $ 366.67/mo Monthly Payroll

Code Enforcement Officer $ 7,500.00/yr Monthly Payroll **

Deputy Code Enforcement Officer$ 100.00/mo Monthly Payroll

Town Custodian $ 1,650.00/yr Monthly Payroll

Assessment Review Board Mtg. $ 100.00/day By Voucher

Additional time $ 10.00/hr By Voucher

Secretary – BAR $ 10.00/hr By Voucher

Zoning Chairperson $ 1,000.00/yr Yearly Payroll *

Planning Chairperson $ 1,000.00/yr Yearly Payroll *

Zoning Co-Chairperson $ 800.00/yr Yearly Payroll *

Planning Co-Chairperson $ 800.00/yr Yearly Payroll *

Zoning Members $ 800.00/yr Yearly Payroll *

Planning Members $ 800.00/yr Yearly Payroll *

Zoning Secretary $ 1,000.00/yr Yearly Payroll

Planning Secretary $ 1,000.00/yr Yearly Payroll

Trial Juror $ 10.00/hr By Voucher

Dog Control Officer $ 360.00/mo Monthly Payroll

*If any Planning or Zoning Board member is absent for more than two meetings, that members salary will be reduced by $100.00 for each additional absence.(Based on December 1st through November 30th)

Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.

** The Code Enforcement Officer is no longer be compensated for completed inspections (See Resolution #40-17)

HIGHWAY DEPARTMENT

Full Time $ 19.29/hr Bi-weekly Payroll

Part Time ( Summer ) $ 12.00/hr Bi-weekly Payroll

Part Time ( Winter ) $ 12.00/hr Bi-weekly Payroll

Deputy Highway Superintendent $1,000/yr ½ in June, ½ in December

Motion made to accept 2017 Salaries per Town Budget made by Councilman Desmond, seconded by Councilman Hempel. All in favor. – So carried.

Resolution #35 - 17 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.

A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve this resolution. All in favor. So carried.

Resolution #36-17 – Town of Clermont Official Undertaking of Municipal Officers

A motion was made to approve by Councilman Gildersleeve, seconded by Councilman Hempel. All in favor. So carried.

Resolution #37-17 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2017 and December 31, 2017 according to the terms and conditions of the lease.

A motion was made to approve this agreement made by Councilman Gildersleeve, seconded by Councilwoman Brownson. Councilman Hempel abstained due to a conflict. Motion passed.

Resolution #38 - 17 – Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2017 to December 31, 2017.

A motion was made to approve by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

Resolution #39 - 17 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2017 to December 31, 2017.

A motion was made to approve by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

Resolution #40-17 – Building Inspector’s Compensation

A motion was made to approve by Councilwoman Brownson, seconded by Councilman Hempel. All in favor. So carried.

These agreements will be reviewed with the other policies of the Town.

  1. Review Highway Personnel Policy (Note Changes if Any)
  2. Review Procurement Policy (Note Changes if Any)
  3. Review Fixed Assets
  4. Review Investment Policy (Note Changes if Any)
  5. Sexual Harassment Policy
  6. Code of Ethics
  7. Cash Management
  8. Emergency Preparedness Plan
  9. Review Road Bonds (If any)
  10. Review Other Bonds (If any)

Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20th. Enter in February minutes.

A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Gildersleeve at 7:30 P.M.

Respectfully submitted,

　

Mary Helen Shannon, RMC

Town Clerk

　

　

　

　

 

　

　

　

　

　

　

　

　

　

　

　

　

　

　

　

　

Date: 
Meeting: 
Town Board