Fire Commissioners Minutes - June

CLERMONT FIRE COMMISSIONERS

JUNE 19, 2017

 

The Clermont Fire Commissioners held their regular meeting on Monday, June 19, 2017 at 7:00 P.M. at the Clermont Town Hall. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Laurence Saulpaugh. Others present were Assistant Chief Lloyd Kukon, FF Les Coon, Treasurer Denise Fiore and Robert Desmond.

 

Chairwoman Rifenburgh opened the meeting with the salute to the flag.

 

MINUTES: Commissioner R. Rifenburgh noted a correction on page 3 of the May minutes, Chiefs report of April to show the call on 4/7/17 Controlled burn, even though it is considered an illegal call because it was not toned out. Also, Chairwoman Rifenburgh would like a correction on page 3 to show that the hose test was completed. A motion was made to accept the May minutes with corrections by Commissioner R. Rifenburgh, seconded by Commissioner Miller. All in favor. So carried.

A motion was made to accept the workshop minutes of June 9, 2017 by Commissioner Miller, seconded by Commissioner Bauer. All in favor. So carried.

 

CORRESPONDENCE:

  • Penflex, Inc – Notified of retroactive adjustment of monthly Service Award payments for four members representing a lump sum payment of six payments of $20.00 each from 1/1/17 to 6/1/17.

  • RBC Wealth Management account statement for May $339276.99.

  • Updated contact list of Commissioners and Officers.

  • Fire District Affairs newsletter for June – July.

  • Physicals received for Harry Pease and Lloyd Kukon.

 

Commissioner R. Rifenburgh asked the Treasurer for the total of the unassigned fund balance from 2016. The annual report shows there was a balance of $33,360.00 less $10,000 carryover for a remaining balance of $23,360.00.

 

TREASURER’S REPORT:

Total amount of May invoices paid $ 4,300.62

 

Proposed June invoices $ 8,235.29 *

Paid June invoices $ 2,182.71

Total $10,418.00 *

 

* Adjusted – Voiding invoice to K&H for $145.00

 

Reconciliation of Accounts

The Bank of Greene County Balances

Money Market Checking Balance $144,536.88

Checking Balance $ 5,021.17

Less Outstanding Checks $ 2,098.08

Checking Balance to date $ 2,923.09

 

Money Market and Checking Account Total $147,459.97

 

Capital Reserve Fund for Fire Equipment $ 45,500.54

 

Capital Reserve Fund for Construction & Improvements $32,684.63

 

A motion was made to accept the Treasurer’s report by Commissioner R. Rifenburgh, seconded by Commissioner Miller. All in favor. So carried.

 

BUILDINGS AND GROUNDS: Commissioners Saulpaugh and Bauer

  • Commissioner Bauer talked to Highway Superintendent Potts about resources in the county for blacktopping. If the district pays for the blacktop, there may be some aide for spreading the blacktop.

  • Commissioner Bauer added salt to the water softener at Station #1.

 

INSURANCE: Commissioner R. Rifenburgh and Miller

No report.

 

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

  • Commissioner R. Rifenburgh asked if the light tower has been repaired on truck #6013. Assistant Chief Kukon has been in contact with Garrison but they have not responded. The light tower on #6010 also needs repair. If Garrison does not respond, contact another vendor.

 

LOSAP: All Commissioners

  • Received 2017 Annual report from Penflex. Minimum required contribution for 2018 will be $36,445.00. Also received were the Executive Summary, participant statements, beneficiary designation forms and a letter regarding Richard Larsen’s non-vested service. Mr. Hill of Penflex would like to know if the Board is proceeding with the defined benefit plan for new members. Discussed the Treasurer setting up accounts for individuals bank accounts. The secretary will contact Mr. Hill to discuss this and what we need to do at election time. The invoice will be paid next month.

 

LAWS AND POLICIES: All Commissioners

No Report

 

LEGAL: All Commissioners

No report

 

OLD BUSINESS:

  • Assistant Chief Kukon has not yet gotten a price for the renumbering of the trucks.

  • Assistant Chief Kukon and FF Colin Brown attended the Fire District Association conference at Turning Stone in June.

  • Motorola is coming on Thursday, June 22 to set up the pagers. It will take approximately two hours to set them up and all pagers have to be changed.

  • Discussed having a grant written, suggesting one possibility to replace the tanker, but it could be written for anything that the membership thinks it needs.

  • FF Les Coon said that many members have signed up for using the Bard College fitness facility.

  • Massello Road – Received a letter last month from the Livingston Board of Fire Commissioners regarding the taxing district of 5 parcels on Massello Road. The Secretary has been looking into this and has contacted Columbia County 911. There maps show two parcels on the road to be in the Clermont Fire District and the remaining in Livingston’s District. The resolutions passed in 1951 and 1970 are not clear as to what property they are referring to. The Secretary will contact the attorney on this matter on a motion made by Commissioner R. Rifenburgh, seconded by Commissioner Miller. All in favor. So carried.

 

NEW BUSINESS:

No report

 

CHIEFS REPORT:

There were four calls for May:

  1. 5/5/17 – Wires and pole down, road closed – 1786 Route 9 – 12 firefighters

  2. 5/19/17 – Alarm Activation – 66 Buckwheat Bridge Road – 7 firefighters

  3. 5/20/17 – Alarm Activation – 760 Woods Road – 8 firefighters

  4. 5/26/17 – Alarm Activation – 760 Woods Road – 11 firefighters

 

Drills:

  • 5/22/17 – Vehicle fire drill/Cardiac arrest simulation/setting up landing zone, SCBA training and rope check – 16 firefighters attended.

  • 5/17/17 – Work detail -wash truck for parade – 6 firefighters

 

  • Discussed the two alarm activation's and if they were given the fire alarm law. They were given a warning for the first and written up for the second one. Commissioner R. Rifenburgh would like copies of the alarm activation sheets for the Commissioners.

  • There was discussion about the Assistant Chiefs duties while the Chief is out on a workers compensation injury. Assistant Chief Kukon is to request the new pagers, district laptop with passwords and projector for training from the Chief so that they are at Station #1.

  • Assistant Chief Kukon said there will be another drill at the Clermont Airport to use the remaining car and then the airport will be cleaned up.

 

A motion was made to pay bills, with the exception of the K&H invoice in the amount of $145.00 which is for cleaning the furnace at Station #2, and approve paying $129.00 to Lloyd Kukon for the conference, but he must submit the invoice when he gets it, by Commissioner R. Rifenburgh, seconded by Commissioner Bauer. All in favor. So carried.

 

FUEL USAGE: Commissioner R. Rifenburgh reported the fuel usage for 5/22/17 to be 3.7 gallons used.

 

PUBLIC COMMENT:

Bob Desmond asked about accounts for the members and whether it would be set up as an escrow account. The Treasurer will have to check this with Penflex. He also suggested having someone else talk to the Chief regarding district property.

 

FF Les Coon said that there is an invoice to be paid for the CPR course given in Ancram but has not yet been paid. The invoice had not been received but the treasurer does now have it to be paid next month.

 

A motion was made to adjourn by Commissioner Bauer, seconded by Commissioner Miller at 8:30 P.M. All in favor. So carried.

 

 

 

 

 

Respectfully submitted,

 

 

 

Mary Helen Shannon

Fire District Secretary

 

 

 

Date: 
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Fire Commissioners