CLERMONT TOWN BOARD

                                                                 DECEMBER 27,2017

                                                               YEAR END MEETING

 

The Year-End meeting was held on December 27, 2017 at 7:00 P.M. with Supervisor Staats, Councilman Desmond, Councilwoman Brownson, Councilman Hempel and Councilman Gildersleeve present.  There were three others present.

 

Supervisor Staats opened the meeting with the salute to the flag and welcomed Gregory Fingar and Peter Fingar to discuss insurance renewals for the coming year.

Peter Fingar described the limit of liabilities and descriptions of coverage on the properties, comprehensive general liability, auto liabilities and vehicles covered, equipment coverage and bonding of employees.  We also receive an adjustment from NYMIR for good experience rating and Greg will make sure that we receive this adjustment.

 

DEC: Supervison Staats did send an email to DEC questioning several different items on the invoice received for the Brownfields project, such as seeding, mulching, entrance paving and a few other things. At this point, he does not see us receiving any credit but he would like to process the payment out of this year’s funds. He can hold the check until they answer his questions.  If we do not get any credit we can reissue the check at that time. Councilman Desmond has checked the driveway entrance where it was puddling.  It is a lot better than it was.  He is not suggesting that we withhold payment because of this, but we should keep an eye on it.  Councilman Gildersleeve suggested that the ground my settle over time.

 

BUDGET AMENDMENTS: Supervisor Staats introduced two budget amendments for approval by the Board.

HIGHWAY FUND:   The additional CHIPS funding was received for $5,940.00

To:       DA5112.2c -Improvements – CHIPS Reimbursed                            $5940.00

From:  DA3501 - State Aid CHIPS                                                                                        $ 5940.00

 

To:     DA9030.8 - Social Security                                                                 $   255.00

To:     DA9060.8 – Hospitalization                                                                 $1,777.00

From: DA5142.4 -Snow Removal                                                                                          $ 2032.00

 

To:       DA5130.2 – Machinery                                                                      $40,550.00

From:   DA2665  - Sale of Equipment                                                                                    $ 5,550.00

From:   DA9950.9 – Transfer to Capital Reserve                                                                  $35,000.00

 

TOTAL:                                                                                                          $48,522.00      $48,522.00

 

A motion was made to approve Budget Amendment No. 1 by Councilwoman Brownson, seconded by Councilman Desmond.  All in favor.  So carried.

 

GENERAL FUND:

To:  A1620.4 – Buildings                                                                               $ 2,900.00

To: A1110.4 – Justice                                                                                     $    178.00

To: A1355.4 – Assessor                                                                                  $    234.00

To: A1650.4 – Central Communications                                                        $    340.00

To: A5182.4 – Street Lighting                                                                        $    190.00

To: A9030.8 – Social Security                                                                        $      92.00

To: A9060.8 – Hosp/Med Insurance                                                               $    108.00

From: A1990.4 Contingent                                                                                                     $1,142.00

From: A9010.8 State Retirement                                                                                            $2,900.00

 

To: A7110.42 Brownfields                                                                             $67,000.00

From: Appropriated Fund Balance                                                                                         $67,000.00

 

TOTAL:                                                                                                          $71,042.00      $71,042.00

 

A motion was made by Councilman Gildersleeve to approve General Budget Amendment #2, seconded by Councilman Desmond.  All in favor.  So carried.

 

There was discussion about the Governors recent decision to sign an executive order authorizing the payment of 2018 property taxes in 2017 due to the Federal tax bill being passed. The Town Tax Collector will be accepting payments for 2018 taxes if postmarked by December 31, 2017.

 

Our building inspector, Sam Harkins, has suggested that the fee schedule should be revised.  He will give Supervisor Staats his suggestions and we can discuss them at the organizational meeting.

 

COMMITTEE REPORTS:

• Councilman Desmond attended a session led by Mary Howard on Planning and Zoning issues. She is a member of our Planning Board and is certified by the American institute of Certified Planners.  He has attended other sessions, but this is one of the best he has been to.
• Councilman Gildersleeve asked Mary Howard if she is aware of the website which shows the surrounding properties which could help in the planning process.
• Supervisor Staats thanked Mary and Daniel Howard for a donation of $1000.00 for the park. She is also offering to do matching donations up to a specified amount for any donations that are received for the park.  This will be discussed in the future.

 

ABSTRACTS:

• A motion was made by Councilman Gildersleeve to approve General abstract #13A, vouchers 350 to 369 in the amount of $89136.69, seconded by Councilman Hempel.  All in favor.  So carried.
• A motion was made by Councilman Hempel to approve Highway abstract #13, vouchers 141 to 148 in the amount of $41,692.16, seconded by Councilwoman Brownson.  All in favor.  So carried.
• A motion was made by Councilwoman Brownson to approve General abstract #13 (Prepaid) vouchers #347 to 349 in the amount of $268.96, seconded by Councilman Gildersleeve.  All in favor.  So carried.
• A motion was made by Councilman Desmond to approve Trust & Agency abstract #11, vouchers #35 to 37 in the amount of $115.50, seconded by Councilwoman Brownson.  All in favor.  So carried.

 

A motion was made by Councilman Desmond to go into Executive Session to discuss matters related to personnel at 8:10 P.M., seconded by Councilman Hempel.  All in favor.  So carried.

A motion was made by Councilman Gildersleeve to come out of Executive Session at 8:27 P.M., seconded by Councilman Hempel.

 

A motion was made to adjourn by Councilman Gildersleeve, seconded by Councilman Hempel at 8:30 P.M.  So carried.

 

Respectfully submitted,

 

 

Mary Helen Shannon, RMC

Town Clerk