CLERMONT FIRE COMMISSIONERS

FEBRUARY 16, 2009

The Clermont Fire Commissioners held their regular meeting on Monday, February 16, 2009 at 7:00 P.M. at the Town Hall. Those in attendance were Chairman Ronald Rifenburgh, Commissioner Charles Larsen, Commissioner Raymond Bauer, Commissioner Harned and newly sworn in Commissioner Mark Schiller. Also present were Chief Laurence Saulpaugh, Assistant Chief Ronald Seymour and Treasurer Denise Fiore.

Chairman Rifenburgh welcomed Mark Schiller to the Board of Fire Commissioners to serve the term of Brandon Seymour through 12/31/09.

A motion was made by Commissioner Larsen, seconded by Commissioner Bauer to approve the January minutes. All in favor. So carried.

TREASURERS REPORT:

For January 2009: Total invoices paid $3,637.34

For February 2009 Amended: $13,837.00 w/o camera

Paid February invoices $ 1,776.69

Total for February: $15,613.69

Money Market and Checking $241,371.50

Capital Reserve Fund $ 50,460.50

Commissioner Larsen asked about invoice to VRS Sales for $980.00. This was corrected and should be $565.00.

A motion was made to accept the Treasurer's report as read by Commissioner Bauer, seconded by Commissioner Larsen. All in favor. So carried.

COMMUNICATIONS:

1. Firefighters Tom McCarthy and Gary DeLaurentis were notified by letter that their physicals were due.
2. Received the account statement for January from RBC total value $152,511.85.
3. Discussion on Penflex for LOSAP and they had told us to budget $53,500.00 for this year.

COMMITTEE REPORTS:

BUILDINGS AND GROUNDS: Commissioner Larsen reported on the siren systems at Station #1 and Station #2. The company is going to look at siren systems at both houses. The district will pay for the service call to look at the sirens.

Commissioner Bauer reported that he is getting bids for heat sensitive alarm system at Station #1. The gutters have not been put up as of today on Station #1.

INSURANCE: Commissioner Larsen reported that the total for insurance is $10,572.94 including addition of coverage for shed at value of $6000.00. The Fire Company's share is $2634.94, which will be paid after approval by Fire department at March meeting.

Coverage was increased by 4% on all buildings and fire equipment. Under federal law Terrorism coverage must be offered. A portion can be rejected. Commissioner Larsen made a motion to leave the coverage for terrorism act in policy, seconded by Commissioner Schiller.

FIRE EQUIPMENT: Commissioner Bauer, Commissioner Schiller

No report

LOSAP: Commissioner Harned, Commissioner Rifenburgh

Commissioner Harned will ask RBC what the quarterly fee is and for a copy of the annual report.

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

No report

OLD BUSINESS:

1. Chairman Rifenburgh has the information regarding the transfer of parcels from Clermont Fire District to Livingston Fire District. The transfer of parcels took place at the May 15, 1951 Town Board meeting and included Turkey Hill Road and Shields Road residents. In 1971, Shields Road was taken out of the original agreement and Milan was contracted for coverage on Shields Road.
2. Tracey Gallant is reporting chief's report to the state. The Chief will get copies of call sheets, etc. to her.
3. Contract with Milan has been signed for 2009 for $1913.00 and $2050.00 for 2010.
4. Lease agreement for Station #2 is for twenty years for $2000.00 per year.
5. Commissioner Larsen asked about inventory, which is being worked on.
6. A copy of driver's license for any new drivers should be given to Commissioner Larsen for insurance purposes.

NEW BUSINESS:

1. There is a training class in Rensselaer on February 26^th - Routine Response to Safety and Tactics. A motion was made by Commissioner Harned, seconded by Commissioner Larsen to approve paying for five members at $25.00 and two members at $15.00 to attend. All in favor. So carried.
2. Truck payment is due 3/14/09 in the amount of $21,362.50 plus interest $2654.42 total of $24016.92 and will be paid automatically from account. The balance between that amount and $30,000.00 will be transferred to Capital Reserve account.
3. Fuel pump at Station #2 - There is rust on the pump and it does not work. Commissioner Larsen made a motion, seconded by Commissioner Harned to do whatever is necessary to fix the problem by wiring properly and possibly a new switch. All in favor. So carried.
4. Chairman Rifenburgh will find out when the Commissioners training course will be held. Commissioner's Larsen and Schiller will have to attend.
5. The Commissioners received an application from Tyler Case. A motion was made to accept Tyler Case into the District by Commissioner Larsen, seconded by Commissioner Schiller. All in favor. So carried. A letter will be written stating that he must get his physical before being considered an active member.

CHIEFS REPORT:

1. There were three calls in January:

1/7/09 - AAPI - Route 9G and East Camp Road Ext.

1/16/09 - Chimney Fire - 1405 Route 9, Nevis

1/16/09 - Chimney Fire - 117 Pleasantvale Road

2. Drill - OSHA Training, Fire Ground Safety, Driver Training Safety
3. Vests for Fire Police - order 12 in different sizes
4. Two Bolt cutters - 36 inch from AW Direct or Graingers
5. Battery cable cutters for Station #2

A motion was made by Commissioner Larsen, seconded by Commissioner Harned for the Chief to make the above purchases. All in favor. So carried.

BILLS:

The treasurer amended the proposed invoice total to $13,837.00.

A motion was made by Commissioner Harned, seconded by Commissioner Bauer to pay the bills for a total of $15,613.69. All in favor. So carried.

The treasurer presented the annual audit report done by our accountant Mark Fitzgerald. A motion was made by Commissioner Larsen, seconded by Commissioner Harned to accept the audit. All in favor. So carried.

Treasurer Fiore will check with different banks for CD rates.

LOSAP points system must be done by April.

Commissioner Larsen will purchase 4 - T5 lights for Station #1

A motion was made to adjourn at 8:55 P.M. by Commissioner Larsen, seconded by Commissioner Harned.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary