RESOLUTIONS JANUARY 3, 2008 2008 ORGANIZATIONAL MEETING RESOLUTION #01-08 Time/Date for Regular Town Board Meetings First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday. Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried RESOLUTION #02-08 Town Board Meeting Rules and Regulations 1. Call to order 2. Salute of Flag 3. Acceptance of the minutes of the previous meeting 4. Written communications to the Town Board 5. Committee Reports and Updates 6. Old Business 7. New Business 8. Supervisors Report 9. Pay Abstracts 10. Public Comment/Communication 11. Adjournment Motion made by Councilman Nolan, seconded by Councilman Jones. All in favor – So carried RESOLUTION #03-08 Naming Official Newspaper Register Star Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried RESOLUTION #04-08 Naming Bank for Deposits 1. Supervisor First Niagara 2. Town Clerk Bank of America 3. Tax Collector First Niagara 4. Justice Christensen M&T Bank 5. Justice Banks First Niagara Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried RESOLUTION #05-08 Authorize Town Supervisor to appoint a bookkeeper and accountant 1. Pursuant to Section 29 of the Town Law 2. Necessary for proper conduct of Town Affairs Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried RESOLUTION #06-08 Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town investment policy (General Municipal Law, Section 11) Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried. RESOLUTION #07-08 Appoint Official Dog Shelter Pine Plains Veterinary Hospital Associated PC Route 199 Pine Plains, New York 12567 (518) 398-7575 or 398-9494 Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried. RESOLUTION #08-08 Appoint Official Dog Control Officer at $300/month Desiree Webber Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor. So carried. RESOLUTION #09-08 Authorize Town Justices to hire a Court Stenographer when necessary. 1. For a proper record of testimony 2. Within limit of 2008 budget Motion made by Councilman Nolan, seconded by Councilwoman Lent. All in favor – So carried RESOLUTION #10-08 Appoint Town Constable Garry Van Ort at $300. /year (within 2008 budget limits) Motion made by Councilwoman Lent, seconded by Councilman Jones All in favor – So carried. RESOLUTION #11-08 Appoint Town Historians Anne Poleschner, Gary DeLaurentis and Louise Kalin at $150.00 each/year Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried. RESOLUTION #12-08 Appoint Code Enforcement Officer John Fieser at $4,500/year Deputy Code Enforcement Officer at $100.00 per month (Appointed by Code Enforcement Officer) Motion made by Councilman Nolan, seconded by Councilman Jones. All in favor – So carried RESOLUTION #13-08 Appoint Town Attorney (for Town, Planning and Zoning Law and Assessor) (Within 2008 budget limits) Freeman-Howard, P.C., Hudson, New York Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor. So carried. RESOLUTION #14-08 Appoint Town Engineer D.F. Wheeler Engineers (within 2008 budget limits) Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #15-08 Designate Official Representatives to Association of Towns Annual Meeting Carol Lent and Chris Nolan Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #16-08 Establish 50.5 Cents Per Mile Rate for official Town travel Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #17-08 Authorize Town Supervisor to sign 2008 State and Local Youth Contracts Motion made by Councilwoman Lent, seconded by Councilwoman Jones. All in favor – So carried RESOLUTION #18-08 Appoint Registrar of Vital Statistics Mary Helen Shannon Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried RESOLUTION #19-08 Re-appoint Laurence Saulpaugh, Chair of the Planning Board Re- Appoint Clayton Andrus, Deputy Chairman. Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried RESOLUTION #20-08 Re-appoint Mary Helen Shannon, Planning Board Secretary Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #21-08 Re-appoint Charles Larsen, Chair of the Zoning Board of Appeals Re-appoint Bruce Unson – Deputy Chairman Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #22-08 Appoint Linda Dousharm as Zoning Board Secretary Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #23-08 Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital Statistics – Tracey Gallant Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried RESOLUTION #24-08 Town Highway Superintendent’s appointment for Deputy Highway Superintendent – Adom Lawyer Motion made by Councilwoman Lent, seconded by Councilman Nolan. All in favor – So carried. RESOLUTION #25-08 Town Supervisor’s appointment for Deputy Supervisor Christopher Nolan for term of January 1, 2008 – December 31, 2008. Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried. RESOLUTION #26-08 Town Supervisor’s appointment for Budget Officer Raymond J. Staats Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #27-08 Town Supervisor’s appointment for Town Bookkeeper Mark Fitzgerald, Inc. Schodack Landing, New York Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #28-08 Town Supervisor’s appointment for Town Accountant Mark Fitzgerald, Inc. Schodack Landing, New York Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #29-08 Town Board Committees CHAIR CO-CHAIR Auditing All Town Board Members Building: Dianne O'Neal Raymond Staats Cable TV: Richard Jones Dianne O’Neal Grants Carol Lent Dianne O’Neal Highway: Richard Jones Raymond Staats Insurance: Carol Lent Richard Jones Legal: Christopher Nolan Carol Lent Planning, Zoning, Assessment Board Review Christopher Nolan Recreation and Community Events Carol Lent Richard Jones Christmas Program Dagmar Payne Easter Egg Hunt Carol Lent Village Green Committee Tammy Connelly School Liaison Christopher Nolan Historical Committee Dianne O'Neal Planning/Development/Land Use Christopher Nolan Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor – So carried RESOLUTION #30-08 Appoint Webmaster for Clermont’s website Harry Harned Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor. So carried. RESOLUTION #31-08 Appoint representatives to the Columbia County Office for Aging for the term of January 1, 2008 – December 31, 2008. Jane Churchhill Grace Goldberg, Alternate Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor. So carried. RESOLUTION #32-08 Appoint members of the Board of Ethics for the term of January 1, 2008 – December 31, 2008. Robert Elliott Richard Dedrick Susan Rifenburgh Motion made by Councilman Nolan, seconded by Councilman Jones. All in favor. So carried. RESOLUTION #33-08 Appoint Ripley Hathaway to the Board of Assessment Review for a five year term, October 1, 2008 – September 30, 2012. Motion made by Councilman Nolan, seconded by Councilwoman Lent. All in favor. So carried. RESOLUTION #34-08 Appoint Garret O'Connor to the Planning Board for a seven year term, January 1, 2008 – December 31, 2014. Motion made by Councilman Nolan, seconded by Councilman Jones. All in favor. So carried. RESOLUTION #35-08 Appoint Thomas Jantzen to the Planning Board to fill the unexpired term of Dianne O'Neal – January 1, 2008 – December 31, 2010. Motion made by Councilman Nolan, seconded by Councilman Jones. All in favor. So carried RESOLUTION #36-08 Appoint Nancy Sperry as an alternate to the Planning Board. To be compensated at the Rate of $50.00 per meeting attended. Motion made by Councilman Jones, seconded by Councilwoman Lent. All in favor. So carried. RESOLUTION #37-08 Appoint Charles Larsen to the Zoning Board of Appeals for a five year term – January 1, 2008 – December 31, 2012. Motion made by Councilwoman Lent, seconded by Councilman Jones. All in favor. So carried. RESOLUTION #38-08 Accept 2008 Salaries stated in the 2008 Budget, as follows: OFFICE SALARY PAY BASIS Supervisor $ 5,000/yr Monthly Payroll Councilpersons (4) $ 2,300/yr Monthly Payroll Town Justice $ 4,900/yr Monthly Payroll Town Justice $ 4,900/yr Monthly Payroll Town Clerk $ 5,600/yr Monthly Payroll Tax Collector $ 3,500/yr Monthly Payroll Highway Superintendent $39,000/yr Bi-Weekly Payroll Certified Assessor $ 1,000/mo. Monthly Payroll Town Historians (3) $ 150.00 each/yr. Yearly Payroll Budget Officer $ 600.00/yr Yearly Payroll Court Clerks (2) $ 150.00/mo Monthly Payroll Code Enforcement Officer $ 4,500/yr Monthly Payroll Deputy Code Enforcement Officer$100.00/mo Monthly Payroll Town Custodian $1,500/yr Monthly Payroll Assessment Review Board $100.00/day By Voucher Additional time $10.00/hr By Voucher Zoning Chairperson $1,000/yr Yearly Payroll Planning Chairperson $1,000/yr Yearly Payroll Zoning Co-Chairperson $ 800/yr Yearly Payroll Planning Co-Chairperson $ 800/yr Yearly Payroll Zoning Members $ 800/yr Yearly Payroll Planning Members $ 800/yr Yearly Payroll Zoning Secretary $1,000/yr Yearly Payroll Planning Secretary $1,000/yr Yearly Payroll Town Constable $ 300/yr Yearly Payroll Trial Juror $ 6.00/hr By Voucher Dog Control Officer $300/mo Monthly Payroll HIGHWAY DEPARTMENT Full Time $15.60/hr Bi-weekly Payroll Part Time (Summer) $10.00/hr Bi-weekly Payroll Part Time (Winter) $10.00/hr Bi-weekly Payroll Deputy Highway Superintendent $500/yr ½ in June, ½ in December Motion made to accept 2008 Salaries per Town Budget made by Councilwoman Lent, seconded by Councilman Jones. All in favor. – So carried. 1. Review Highway Personnel Policy (Note Changes if Any) 2. Review Procurement Policy (Note Changes if Any) 3. Review Fixed Assets 4. Review Investment Policy (Note Changes if Any) 5. Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20th. Enter in February minutes. 6. Review Road Bonds 7. Review Other Bonds 10