CLERMONT FIRE COMMISSIONERS MARCH 17, 2008 The Clermont Fire Commissioners held their regular meeting on Monday, March 17, 2008 at 7:00 P.M. Those present were Chairman Ronald Rifenburgh, Commissioner Larsen, Commissioner Seymour and Commissioner Bauer. Commissioner Harry Harned was absent. Also present were Treasurer Denise Fiore, Chief Laurence Saulpaugh, Assistant Chief Ronald Seymour and Secretary Mary Helen Shannon. Chairman Rifenburgh called the meeting to order with a salute to the flag. A motion was made to accept the minutes by Commissioner Larsen with two corrections, correct the date of the meeting and both Commissioner Bauer and Commissioner Larsen met with Linda Flanigan of VFIS. Seconded by Commissioner Bauer. All in favor. So carried. TREASURERS REPORT: February invoices $42,865.09. Refund from Clermont Fire Company of $2,839.45 March invoices proposed and paid $7,388.43 First Niagara Money Market Checking Account as of 2/29/08 - $170,556.67 Checking Account Balance - $1,078.71 A motion was made to accept the Treasurers report by Commissioner Bauer, seconded by Commissioner Seymour. All in favor. So carried. CORRESPONDENCE: A letter was sent to Linda Flanigan of VFIS thanking her for the quote on insurance. A request was made to Chief Jack Lasher for a copy of the departments Certificate of Insurance for our files. A letter was written to Thomas O’Connell advising him that he had not met the requirements for probation and would no longer be considered an active member. He has not responded to the Chief to date with equipment and gear. A letter was written to Harold Rockefeller notifying him that he would not be able to drive until he completed the driver training/certification. COMMITTEE REPORTS: BUILDINGS AND GROUNDS: No report INSURANCE: Commissioner Bauer and Commissioner Larsen New policy was received. A check has been sent to Kleeber Agency to pay the insurance in full. Accident policy to McNeil and Co. for $884.00 has been paid. Received reimbursement of $245.10 for damaged pager. The Fire Company has reimbursed the District for their portion of insurance in the amount of $2839.45. FIRE EQUIPMENT: Commissioners Seymour and Commissioner Bauer Prices were received from vendors for truck service and Ralph Torchia has the better prices. Truck #601 was not serviced last year, but will be done by April 30th. Assistant Chief Seymour will schedule appointments for the following trucks: Truck 601 and 604 – everything including transmissions. Truck 603 – everything except transmission. M60 – everything Truck 602 – should not need service. All trucks to be done by April 30th. Discussed inspections for the trucks. A motion was made by Commissioner Seymour, seconded by Commissioner Bauer to have Ralph’s Automotive Service the above listed trucks. All in favor. So carried. LOSAP – Commissioner Harned No report LAWS AND POLICIES: The Code of Ethics has been updated. AUDIT OF BOOKS: Treasurer Fiore has received the year end report from the accountant, Mark Fitzgerald. She provided a list of fixed assets. He recommended that the treasurer and secretary be paid on payroll. Will ask Mark to amend the cover letter excluding the treasurer and secretary being paid on payroll. He would also like the check numbers in the order of the payments on the abstract, but that is difficult to do, when bills are held over to be paid. The Commissioners thanked Denise for a good job. A motion was made by Commissioner Larsen, seconded by Commissioner Seymour to (Correction: Add - To amend the letter to) exclude the treasurer and secretary being paid on payroll. All in favor. So carried. LAPTOP: Commissioner Seymour has checked the Dell website looking for a laptop for use by the District. A motion was made by Commissioner Larsen, seconded by Commissioner Bauer to purchase a laptop that will do the job not to exceed $1400. All in favor. So carried. GRANTS: FEMA Grant Application is due April 4th. Carol Lent, who has written grants for the District previously, is willing to do it. Chairman Rifenburgh suggested requesting thermal imaging cameras, LDH hose, turnout gear or nozzles with prices as follows: 1. Two thousand feet of five inch hose - $17600. 2. Replace 25 year-old steel air bottles with carbon bottles. Sixteen bottles at a cost of $12,383.00. 3. Thermal imaging camera – at a cost of $13,984.00 4. Cascade system -enclosed fill station. 3 cylinder - $9194.00, filling compressor $21,000. Cascade system with 5 cylinders is $6000. It was decided to request two thermal imaging cameras at $13984.00 each, 2000 feet of 5-inch LDH hose at $17600.00 and sixteen 2.2 carbon bottles at $12383.00 Total of grant: $57,951. The District would be responsible for ten percent. The Chief will give information to Carol. ROAD CLOSURES: Commissioner Larsen will contact Attorney about road closures. NEW BUSINESS: GARAGE SHED: Commissioner Seymour would like to get three prices garage type shed, approximately 10 x 20 for Station #1. PAYMENT FOR #603 – Payment has been made in the amount of $25,122.30. TRANSFER TO CAPITAL RESERVE: Commissioner Larsen made a motion to transfer the approximate remaining balance of (Correction: Change to $30,000) $50,000.00 to the Capital Reserve Fund. Commissioner Seymour seconded the motion. All in favor. So carried. CHIEFS REPORT FOR FEBRUARY: There were nine calls: Lift assist – Route 9G Clothing fire – Route 9 Wires down – Pleasantvale Road Wires down – County Route 6 2/9/08 – Pump out – Route 9 2/9/08 – Pump out – Route 9 AAPD – Commons Road AAPI – County Route 8 AAPD – Pleasantvale Road The drill for the month was on blood borne pathogens. Received bids on wedges as follows: VRS $1635.00 plus shipping. Garrison - $1325. Plus shipping $75.00 and they will absorb rest of freight. MES - $1160 plus shipping (will offer whatever anyone else is offering on shipping). Motion to purchase wedge kit from MES at $1160 plus $75.00 freight, by Commissioner Larsen, seconded by Commissioner Bauer. All in favor. So carried. The Chief submitted lists of membership responding to calls, attending drills and social events for January and February. Discussed the bill for Poseidon for air. Chairman will talk to Hugh McLean. Do not pay at this time. Canceling the internet service at Station #2, do not pay G-tel for $218.69. A motion was made to pay the bills by Commissioner Larsen, seconded by Commissioner Seymour. All in favor. So carried. Last year we agreed to pay $1600 for banquet but we never received a bill for the banquet and we will not be able to pay it from this year’s budget. ADJOURNMENT: A motion was made by Commissioner Larsen, seconded by Commissioner Bauer to adjourn. All in favor. So carried. Respectfully submitted, Mary Helen Shannon Secretary