CLERMONT FIRE COMMISSIONERS APRIL 21, 2008 The Clermont Fire Commissioners held their regular meeting on Monday, April 21, 2008 at 7:00 P.M. Those present were Commissioner Ronald Rifenburgh, Commissioner Charles Larsen, Commissioner Brandon Seymour and Commissioner Raymond Bauer. Commissioner Harry Harned was absent. Others present were Chief Laurence Saulpaugh, Assistant Chief Ronald Seymour and Treasurer Denise Fiore. Chairman Rifenburgh called the meeting to order with a salute to the flag. Commissioner Larsen noted two corrections to the March minutes, on page 2, Audit of Books – amend the motion to say ‘the letter should exclude the treasurer and secretary’ and on page 3 Transfer to Capital Reserve - change $50000 to $30000. MOTION: A motion was made to accept the minutes of the March meeting with corrections by Commissioner Larsen, seconded by Commissioner Seymour. All in favor. So carried. TREASURERS REPORT: Treasurer will transfer the remaining balance between $30000.00 and budget amount for capital reserve fund and payment for truck in January, a difference of $4,877.70 to the Capital Reserve fund amount of $45,000. March total invoices paid $ 5,269.01 Proposed April invoices $ 4,258.11 Paid April invoices $ 2,075.69 Money Market Checking Balance $166,706.59 Checking balance to date $ 2,573.46 Capital Reserve Fund $ 45,170.56 Additional transfer $ 4,877.70 A motion was made to accept the Treasurers report by Commissioner Seymour, seconded by Commissioner Bauer. All in favor. So carried. CORRESPONDENCE: 1. Received invoice from Clermont Fire Department President Harry Harned for last years banquet. This had been discussed at the last meeting and a decision was made at the time not to pay an invoice if received now for last year’s banquet as funds were not budgeted for it in 2008. If there is no further discussion on the subject, the bill will be denied. There was none. 2. Received a letter from Hubbinette-Cowell Associates, representing VFIS regarding seminar on new laws, guidelines and requirements. 3. The Draft Emergency Preparedness Plan was passed out. Any comments should be presented to the Town Board at the May 5th meeting. 4. Received corrected letter from accountant Mark Fitzgerald. BUILDING AND GROUNDS: Commissioners Larsen and Seymour The Chief talked to Ed Hull who works at VOTEC and they make buildings and sheds. They would build one for the Fire Company if we buy the material. The order would be put in for next fall when school is back in session. MOTION: A motion was made by Commissioner Larsen for Commissioner Seymour to come up with a size for the building and doors and price out materials needed. Motion seconded by Commissioner Bauer. All in favor. So carried. Roof – There is still a leak in the back center of building. Charlie will contact John Owen and try to get him to check on it when it is raining. It should be checked and fixed if possible. INSURANCE COMMITTEE: Commissioners Bauer and Larsen Received a letter that insurance company has notified the state as they do every year. Have not received the damaged pager from Gary DeLaurentis. FIRE EQUIPMENT COMMITTEE: Commissioners Seymour and Bauer All trucks were serviced with the exception of #602. Chief Saulpaugh and Assistant Chief Seymour think the oil should be changed in #602. MOTION: A motion was made by Chairman Rifenburgh to have #602 serviced, not to exceed $50.00, seconded by Commissioner Larsen. All in favor. So carried. Chairman Rifenburgh discussed preventative maintenance, changing belts and antifreeze with Ralph Torchia for next year. LOSAP: Commissioner Harned No report LAW AND POLICIES: No report OLD BUSINESS: Computer: Commissioner Seymour selected a Dell computer for the District. Brenda Seymour will be inputting information for reports at $10.00 per call sheet. Tom McCarthy will help get the software loaded. Equipment and gear were returned by Tom O’Connell. Still need equipment and gear from Dennis Palazzo. The grant has been submitted by Carol Lent. She will provide copies. There has been no bill received from Poseidon yet for air. NEW BUSINESS: Physicals – discussion on whether or not members were getting their physicals. Most have but there are some who have not. CHIEFS REPORT: There were 16 calls for the month of March: Pump outs (10) CO-2 Activation AAPI on Route 9 Smoke detector activation (2) Car fire Brush fire at 103 Banks Lane, Fiore Residence Received a letter from Tom McCarthy resigning as Captain of the Fire Company. Brandon Seymour has been appointed Captain. At this time, there are no Lieutenants. Fire Company by-laws state that a member must have three years before they can hold office. The membership did not choose to amend the by-laws. Commissioner Larsen motioned to recommend that the Chief, until the next election, appoint Bobby McCarthy 1st Lieutenant and Evan Decker 2nd Lieutenant of the Clermont Fire District. Seconded by Commissioner Bauer. All in favor. So carried. Received the blocking and it is in service on truck #603 and M60. Forestry Grant will be submitted to DEC. Officers will decide what will be asked for in the grant. The Chief will submit the call sheets for March at the next meeting. A motion was made by Commissioner Larsen, seconded by Commissioner Bauer to pay bills. All in favor. So carried. There was discussion about wearing the proper gear at the scene of fire calls. At the recent fire there were some members who did not have their gear and used others. With no other business there was a motion to adjourn by Commissioner Larsen, seconded by Commissioner Bauer at 8:15 P.M. Respectfully submitted, Mary Helen Shannon Secretary