CLERMONT TOWN BOARD

NOVEMBER 2, 2009

The Clermont Town Board held its regular meeting on Monday, November 2, 2009 at 7:00 P.M. following the public hearing on the preliminary budget for 2010.

Those in attendance were Supervisor Raymond Staats, Councilwoman Dianne O’Neal, Councilman Richard Jones, Councilwoman Carol Lent and Councilman Chris Nolan. Others in attendance were Andy Howard, Town Attorney, Ray Jurkowski, Town Engineer and twelve residents.

A motion was made by Councilwoman O’Neal, seconded by Councilman Jones to hold the December regular meeting on Wednesday, December 2, 2009 at 7:00 P.M. Notification will be made via the Register Star, website and a notice on the town hall board.

MINUTES:

The minutes of the September 28, 2009 budget workshop were approved on a motion made by Councilman Nolan, seconded by Councilman Jones. All in favor. So carried.

The minutes of the Bid opening on the Highway Garage project for October 1, 2009 were approved on a motion made by Councilwoman O’Neal and Supervisor Staats. All in favor. So carried.

The minutes of the October 5, 2009 public hearing on Local Law No. 6 of 2009 for Planned Residential Development were approved on a motion made by Councilwoman O’Neal, seconded by Councilwoman Lent. All in favor. So carried.

The minutes of the October 5, 2009 Town Board meeting were approved on a motion made by Councilman Nolan, seconded by Councilwoman O’Neal. All in favor. So carried.

The minutes of the October 15, 2009 special meeting were approved on a motion made by Councilman Nolan, seconded by Councilwoman O’Neal with the following addition made by Supervisor Staats. Add on page 2, fourth paragraph, ‘Supervisor Staats asked what auditor Ms. Lent provided these documents to, as the auditor working in our town has not received any of these records’.

CORRESPONDENCE:

• The Town Clerk presented checks in the amount of $2,938.95 for the General fund and $686.45 for Trust and Agency. A motion was made to accept the Clerk’s report by Councilman Nolan, seconded by Councilman Jones.
• There will be a nickel social held on Saturday, November 7^th at the Livingston Park Restaurant to benefit the Livingston Recreation Park.
• A letter of resignation was read from Marina Schmid as the Zoning Board of Appeals secretary effective December 31, 2009.
• Supervisor Staats reported that Scott and Theresa Delaurentis donated 120 yards of bank run for the highway garage project. A thank you letter will be written to the Delaurentis’.

• Website: No report

COMMITTEE REPORTS:

• Councilwoman Lent will be working on the application fees for the recent Local Laws that have been adopted.

• Councilman Jones made a motion to separate the recreation fees, which are held in the General fund and set up a separate fund to be used for a creation and maintenance of a recreation facility as approved by the Town Board. Councilwoman O’Neal seconded the motion. All in favor. So carried. It was decided that these funds cannot be used for maintenance of a facility so it will be deleted from the motion. A motion was made by Councilman Nolan, seconded by Councilwoman O’Neal that the board establish a committee to investigate public input on the needs of the town for a recreation facility, plan how to pay for it and how to lay it out. All in favor. So carried.

• Supervisor Staats entertained a motion to approve the budget as discussed and updated. A motion was made by Councilwoman O’Neal, seconded by Councilman Jones to approve the budget as discussed and updated. All in favor. So carried.
• Councilwoman O’Neal thanked Mary Louise Kalin, Town Historian, Ruth Hammer and the history committee for both events which were held at the Community House, Clermont to Clermont and the visit by Aileen ‘Squeaky’ Hatch reminiscing about the one room schoolhouse. Ruth Hammer has written a brochure about what the history committee has done and Louise Kalin has purchased history books for the archives. Scott Butler of Butler Floor Coverings has donated carpet for the stairs in the Community House. The highway department removed the old carpet and painted the baseboards. The Village Green Committee will be managing the comfort station at the Community House in the event of an emergency because they know the facility very well. A thank you note will be written to thank Mr. Butler for the carpet and installation.

OLD BUSINESS:

ASSESSMENT UPDATE: The Supervisor reported that we are moving forward with reassessment project. The information has gone out to all households for their review and updates. Supervisor Staats will meet with the assessor and real property next week and set up for mailing of impact, which will go out in March 2010.

HIGHWAY GARAGE UPDATE: Ray Jurkowski reported that the roof trusses are up, concrete work is completed, poles for addition have been put up. Metal roofing materials are in and will be completed this week. The siding will be ordered this week and will be green in color. He advised the board that the existing flue of chimney is in very bad shape. A new metal flue will be installed and the old chimney, which is inside the building, will not be used. A change order will be submitted by the contractor for additional work, but it should balance out with work that won’t have to be done.

The tentative delivery date for the salt storage shed is the week before Thanksgiving.

Block structures will start delivery this Thursday. Insulation will be sprayed tomorrow. Councilman Jones asked about spray foam insulation and wants to make sure that it is safe. It will be a closed cell insulation done by the contractor and there will be vents. The highway crew has done a lot of work on preparation for this work to be done.

GENERATOR: Ray Jurkowski will check into the status of the Firehouse generator. He believes they are set to put it in place and he will follow up.

AUDIT UPDATE: Supervisor Staats reported that it is possible that the audit will be completed next week but there won’t be a report until at least December.

NEW BUSINESS:

• Budget Transfers: Resolution #44-09 to transfer in the Highway Department budget for balance of payment on the purchase of a rotary cutter, the amount of $1,450.00 from DA51304. To DA5130.2. A motion was made to approve by Councilwoman O’Neal, seconded by Councilman Nolan. All in favor. So carried.

• Resolution #45-09 to transfer $3000.00 from A7110.41 Parks to A1355.4 Assessor for vacant parcels which had to be inspected as well as occupied parcels in the data assessment project. The motion was made by Councilwoman O’Neal, seconded by Councilman Nolan. All in favor. So carried.
• Budget Amendment: Transfer $25,000.00 in the Highway Fund for the Highway Garage Project from Appropriated Fund Balance DA908 to the Garage Project DA9950.9. Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. So carried.
• A motion was made to accept and authorize Supervisors signature for 2009 Park agreement with Germantown Park Commission by Councilman Nolan, seconded by Councilwoman O’Neal. All in favor. So carried. Councilman Nolan suggested keeping this in the forefront of things to do next year.

• Reappointment of BAR member: John D. Halterman 10/l/09 to 9/30/2014

Motion made by Councilwoman Lent, seconded by Councilwoman O’Neal to reappointment of John D. Halterman for a five year term to the Board of Assessment Review. All in favor. So carried.

• Councilwoman Lent mentioned that Theodore Blank and Jeff Vucich left for Iraq. She will be, along with help from Barbara Moore, putting together a program to send items to the (Delete: troops) (add: two individuals) in Iraq and Afganistan.

SUPERVISORS REPORT:

• Human Services: More services are being provided to residents because of the economy. He also spoke about the 9 million dollars, which is not accounted for in the County’s reserve account.

• Buildings: The County is not the lowest bidder on One City Center, it is still being negotiated. There has not been a decision on DSS or Ockawamick School.

• Tax Collector: The laptop purchased for the tax collector has been received.

• Brush Hog is being used for the fields.

• Thanked Louise Kalin and Ruth Hammer for their work and the Village Green Committee for all their work.

• A thank you will be sent to Scott Butler for the donation of carpet.

A motion was made to approve the Trust and Agency abstract #11, voucher 10 in the amount of $300.00 by Councilman Nolan, seconded by Councilwoman O’Neal. All in favor. So carried.

A motion was made to approve the Highway abstract #11, voucher 120 to 132 for $14,567.87 by Councilman Nolan, seconded by Councilwoman Lent. All in favor. So carried.

A motion was made to approve General fund abstract #11 vouchers 284 to 313 in the amount of $17,737.86 by Councilman Nolan, seconded by Councilwoman O’Neal. All in favor. So carried.

A motion was made to approve the Capital Projects Garage abstract #4, vouchers 6-13 for $66,724.02 by Councilman Nolan, seconded by Councilwoman Lent. All in favor. So carried.

PUBLIC COMMENT:

• Al Costello: Mr. Delaurentis donated gravel to town, but as resident of the Trout Creek Road he is concerned that there have been a number of vehicles going up and down the street, which he believes are from the Delaurentis property. It is his understanding that more than a thousand tons requires an environmental impact statement. It is believed there are 10 wheel dump trucks coming in and out of the Delaurentis property since September. The Supervisor will get the facts and get back to Mr. Costello. Councilman Jones said that the DEC does allow taking 1000 tons off property, which would be about 50 or 60 trucks. Andy Howard did report that the ZBA contacted him last week and under the NYS mining reclamation law there is a provision of 1000 tons or 750 cubic yards whichever is less. This would typically involve small amounts of gravel which towns do not get involved in. Andy has reviewed zoning code and the town does reserve right to regulate the removal of gravel. He has confirmed with DEC that towns can exercise that authority below and up to 1000 tons. It would require a special use permit for the project. The Town would need the assistance of DEC to calculate how much gravel has been taken out. These are the resources available to the town. If it greater than 1000 tons then go to DEC for a mining application, less would be a local decision. DEC can help determine how much has been taken out. Councilman Jones would not like to see the town get involved unless it goes over 1000 tons in a year. There was further discussion. Supervisor Staats will talk to Mr. Delaurentis before contacting DEC. Charlie Larsen understands that some neighbors have come to see John Fieser and he has told the neighbors that he is allowed to take out 750 yards according to DEC.

• Alberta Staats asked if Easter Egg info was received. Councilwoman Lent has brought them in tonight. The Supervisor has not seen them yet.

• Judy Neary questioned about keys for election machine being removed from the building. She would like a resolution that they should stay in building. The Clerk explained that the Board of Elections decided that the Custodians should hold the keys. She was not here for the set up of the machine and when set up was done, Dagmar Payne took possession of the keys. Councilman Nolan said that Dagmar was a Party Representative and there was no custodian to accept the keys. There was further discussion and the Supervisor will check with the Board of Elections.
• The Clerk has the Board of Health certificate for the Election Day Dinner which was given to Dagmar Payne.

• Charlie Larsen reported that there will be no ZBA meeting for November because it is the night before Thanksgiving. He stated that it was a shock that the secretary was leaving, but it is necessary for personal reasons.

A motion was made to adjourn at 9:00 P.M. by Councilwoman O’Neal, seconded by Councilman Nolan.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk