Town Board Organizational Meeting

2010 ORGANIZATIONAL MEETING

Resolution #01-10 

Time/Date for Regular Town Board Meetings

First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.

 

Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried

RESOLUTION #02-10

Town Board Meeting Rules and Regulations

  1. Call to order
  2. Salute of Flag
  3. Acceptance of the minutes of the previous meeting
  4. Written communications to the Town Board:

             Town Clerk Report

    Mail Review

    Webmaster Report

  1. Committee Reports and Updates
  2. Old Business
  3. New Business
  4. Supervisors Report
  5. Pay Abstracts
  6. Public Comment/Communication
  7. Adjournment

Motion made by Councilwoman O’Neal, seconded by Councilman Jones.  All in favor – So carried

RESOLUTION #03-10

Naming Official Newspaper

Register Star

Motion made by Councilwoman O’Neal,seconded by Councilman Desmond. All in favor – So carried

 RESOLUTION #04-10

Naming Bank for Deposits

1. Supervisor First Niagara

2. Town Clerk First Niagara

3. Tax Collector First Niagara

4. Justice Christensen M&T Bank

5. Justice Banks First Niagara

Motion made by Councilwoman O’Neal, seconded by Councilman Desmond. All in favor – So carried

RESOLUTION #05-10

Authorize Town Supervisor to appoint a bookkeeper and accountant

  1.  
    1. Pursuant to Section 29 of the Town Law
    2. Necessary for proper conduct of Town Affairs

 

Motion made by Councilwoman O’Neal, seconded by Councilman Desmond. All in favor – So carried

 RESOLUTION #06-10

Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town investment policy (General Municipal Law, Section 11)

Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor – So carried.

RESOLUTION #07-10

Appoint Official Dog Shelter

Pine Plains Veterinary Hospital Associated PC

Route 199

Pine Plains, New York 12567

(518) 398-7575 or 398-9494

 Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried.

RESOLUTION #08-10

Appoint Official Dog Control Officer at the Budgeted Amount.

Desiree Webber

Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor. So carried.

RESOLUTION #09-10

 Authorize Town Justices to hire a Court Stenographer when necessary.

 

  1. For a proper record of testimony
  2. Within limit of 2010 budget

 Motion made by Councilman Jones, seconded by Councilwoman O’Neal. All in favor – So carried.

RESOLUTION #10-10

Appoint Town Historians

Louise Kalin at $150.00 yearly

 Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried.

 RESOLUTION #11-10

Appoint Code Enforcement Officer

John Fieser at $4,500/year

Deputy Code Enforcement Officer at $100.00 per month, If Needed(Appointed by Code Enforcement Officer)

 Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried

RESOLUTION #12-10

Appoint Town Attorney (for Town, Planning and Zoning Law and Assessor) (Within 2010 budget limits)

Freeman-Howard, P.C., Hudson, New York

 Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor. So carried.

 

RESOLUTION #13-10

Appoint Town Engineer

Morris Associates

Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried

 RESOLUTION #14-10

Designate Official Representatives to Association of Towns Annual Meeting

Councilwoman O’Neal and Councilwoman Moore

 Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor – So carried

RESOLUTION #15-10

Establish 50.5 Cents Per Mile Rate for official Town travel

 Motion made by Councilman Jones, seconded by Councilwoman O’Neal. All in favor – So carried

RESOLUTION #16-10

Authorize Town Supervisor to sign 2010 State and Local Youth Contracts

Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried

RESOLUTION #17-10

Appoint Registrar of Vital Statistics

Mary Helen Shannon

 Motion made by Councilman Desmond, seconded by Councilwoman Moore. All in favor – So carried

RESOLUTION #18-10

Re-appoint Laurence Saulpaugh, Chair of the Planning Board

Re-appoint Clayton Andrus, Deputy Chairman.

Motion made by Councilman Jones, seconded by Councilman Desmond. All in favor – So carried

RESOLUTION #19-10

Re-appoint Mary Helen Shannon, Planning Board Secretary

Motion made by Councilman Desmond, seconded by Councilwoman Jones. All in favor – So carried

RESOLUTION #20-10

Re-appoint Charles Larsen, Chair of the Zoning Board of Appeals

Re-appoint Bruce Unson – Deputy Chairman

 Motion made by Councilman Jones, seconded by Councilman Desmond. All in favor – So carried

RESOLUTION #21-10

Appoint Marina Schmid as Interim Zoning Board Secretary

Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried

RESOLUTION #22-10

Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital

Statistics – Tracey Gallant

 Motion made by Councilman Desmond, seconded by Councilwoman Moore.  All in favor – So carried

RESOLUTION #23-10

Town Highway Superintendent’s appointment for Deputy Highway

Superintendent – Adom Lawyer

 Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried.

RESOLUTION #24-10

Town Supervisor’s appointment for Deputy Supervisor

Dianne O’Neal for term of January 1, 2010 – December 31, 2010.

Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor – So carried.

RESOLUTION #25-10

Town Supervisor’s appointment for Budget Officer

Raymond J. Staats

Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor – So carried

RESOLUTION #26-10

Town Supervisor’s appointment for Town Bookkeeper

Brian Fitzgerald, CPA, PC

 Motion made by Councilman Desmond, seconded by Councilwoman Moore. All in favor - So carried

RESOLUTION #27-10

Town Board Committees CHAIR CO-CHAIR

Auditing All Town Board Members

Building & Grounds: Dianne O'Neal Raymond Staats

Cable TV: Nancy Moore Robert Desmond

Grants Dianne O’Neal Nancy Moore

Highway: Richard Jones Raymond Staats

Insurance: Richard Jones

Legal: Raymond Staats

Planning, Zoning and

Assessment Board Review Robert Desmond Richard Jones

Recreation and Community Events Richard Jones Dianne O’Neal Village Green Committee Tammy Conolly

Easter Egg Hunt

Barbecue

Election Day Dinner

Christmas Program

School Liaison Robert Desmond

Historical Committee Dianne O'Neal Nancy Moore

Planning/Development/Land Use Robert Desmond Dianne O’Neal

Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried

RESOLUTION #28-10

Re-appoint Stephen Hammer Webmaster for Clermont’s website

 Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. So carried.

RESOLUTION #29-10

Re-appoint representatives to the Columbia County Office for Aging for the term of

January 1, 2010 – December 31, 2010.

Jane Churchhill

Grace Goldberg, Alternate

Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor. So carried.

RESOLUTION #30-10

Re-appoint members of the Board of Ethics for the term of January 1, 2010 – December 31, 2010.

Robert Elliott

Richard Dedrick

Susan Rifenburgh

Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor. So carried.

RESOLUTION #31-10

Re-appoint James Himelright, III to the Zoning Board of Appeals for a five-year term –

January 1, 2010 – December 31, 2014.

Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. So carried.

RESOLUTION #32-10

Re-appoint Aldo Dusman to the Planning Board for a seven year term,

January 1, 2010- December 31, 2016.

Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. So carried.

RESOLUTION #33-10

Appoint Jennifer Phillips to the Planning Board to fill the unexpired term of Garret O'Connor through December 31, 2014.

Motion made by Councilman Jones, seconded by Councilman Desmond. All in favor. So carried.

 RESOLUTION #34-10

Accept 2010 Salaries stated in the 2010 Budget, as follows:

OFFICE

 

 

SALARY PAY BASIS

Supervisor $ 5,000/yr Monthly Payroll

Councilpersons (4) $ 2,000/yr Monthly Payroll

Town Justice $ 4,900/yr Monthly Payroll

Town Justice $ 4,900/yr Monthly Payroll

Town Clerk $ 6,200/yr Monthly Payroll

Tax Collector $ 3,500/yr Monthly Payroll

Highway Superintendent $ 42,000/yr Bi-Weekly Payroll

Certified Assessor $ 12,360/yr Monthly Payroll

Town Historians (3) $ 150.00 each/yr. Yearly Payroll

Court Clerks (2) $ 150.00/mo Monthly Payroll

Code Enforcement Officer $ 4,500/yr Monthly Payroll

Deputy Code Enforcement Officer$100.00/mo Monthly Payroll

Town Custodian $1,500/yr Monthly Payroll

Assessment Review Board $100.00/day By Voucher

Additional time $10.00/hr By Voucher

Zoning Chairperson $1,000/yr Yearly Payroll

Planning Chairperson $1,000/yr Yearly Payroll

Zoning Co-Chairperson $ 800/yr Yearly Payroll

Planning Co-Chairperson $ 800/yr Yearly Payroll

Zoning Members $ 800/yr Yearly Payroll

Planning Members $ 800/yr Yearly Payroll

Zoning Secretary $1,000/yr Yearly Payroll

Planning Secretary $1,000/yr Yearly Payroll

Trial Juror $ 6.00/hr By Voucher

Dog Control Officer $350/mo Monthly Payroll

 

 

HIGHWAY DEPARTMENT

 Full Time $ 16.87/hr Bi-weekly Payroll

Part Time (Summer) $ 11.00/hr Bi-weekly Payroll

Part Time (Winter) $ 11.00/hr Bi-weekly Payroll

Deputy Highway Superintendent $1,000/yr ½ in June, ½ in December

Motion made to accept 2010 Salaries per Town Budget made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. – So carried.

  1. Review Highway Personnel Policy (Note Changes if Any)
  2. Review Procurement Policy (Note Changes if Any)
  3. Review Fixed Assets
  4. Review Investment Policy (Note Changes if Any)
  5. Sexual Harassment Policy
  6. Code of Ethics
  7. Emergency Preparedness Plan
  8. Review Road Bonds
  9. Review Other Bonds

Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20th. Enter in February minutes.

 Respectfully submitted,

 

Mary Helen Shannon, RMC

Town Clerk

 

 

 

 

 

Date: 
Meeting: 
Town Board