2010 ORGANIZATIONAL MEETING
Resolution #01-10
Time/Date for Regular Town Board Meetings
First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.
Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried
RESOLUTION #02-10
Town Board Meeting Rules and Regulations
- Call to order
- Salute of Flag
- Acceptance of the minutes of the previous meeting
- Written communications to the Town Board:
Town Clerk Report
- Committee Reports and Updates
- Old Business
- New Business
- Supervisors Report
- Pay Abstracts
- Public Comment/Communication
- Adjournment
Mail Review
Webmaster Report
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried
RESOLUTION #03-10
Naming Official Newspaper
Register Star
Motion made by Councilwoman O’Neal,seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #04-10
Naming Bank for Deposits
1. Supervisor First Niagara
2. Town Clerk First Niagara
3. Tax Collector First Niagara
4. Justice Christensen M&T Bank
5. Justice Banks First Niagara
Motion made by Councilwoman O’Neal, seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #05-10
Authorize Town Supervisor to appoint a bookkeeper and accountant
-
- Pursuant to Section 29 of the Town Law
- Necessary for proper conduct of Town Affairs
Motion made by Councilwoman O’Neal, seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #06-10
Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town investment policy (General Municipal Law, Section 11)
Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor – So carried.
RESOLUTION #07-10
Appoint Official Dog Shelter
Pine Plains Veterinary Hospital Associated PC
Route 199
Pine Plains, New York 12567
(518) 398-7575 or 398-9494
Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried.
RESOLUTION #08-10
Appoint Official Dog Control Officer at the Budgeted Amount.
Desiree Webber
Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor. So carried.
RESOLUTION #09-10
Authorize Town Justices to hire a Court Stenographer when necessary.
- For a proper record of testimony
- Within limit of 2010 budget
Motion made by Councilman Jones, seconded by Councilwoman O’Neal. All in favor – So carried.
RESOLUTION #10-10
Appoint Town Historians
Louise Kalin at $150.00 yearly
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried.
RESOLUTION #11-10
Appoint Code Enforcement Officer
John Fieser at $4,500/year
Deputy Code Enforcement Officer at $100.00 per month, If Needed(Appointed by Code Enforcement Officer)
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried
RESOLUTION #12-10
Appoint Town Attorney (for Town, Planning and Zoning Law and Assessor) (Within 2010 budget limits)
Freeman-Howard, P.C., Hudson, New York
Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor. So carried.
RESOLUTION #13-10
Appoint Town Engineer
Morris Associates
Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried
RESOLUTION #14-10
Designate Official Representatives to Association of Towns Annual Meeting
Councilwoman O’Neal and Councilwoman Moore
Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor – So carried
RESOLUTION #15-10
Establish 50.5 Cents Per Mile Rate for official Town travel
Motion made by Councilman Jones, seconded by Councilwoman O’Neal. All in favor – So carried
RESOLUTION #16-10
Authorize Town Supervisor to sign 2010 State and Local Youth Contracts
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried
RESOLUTION #17-10
Appoint Registrar of Vital Statistics
Mary Helen Shannon
Motion made by Councilman Desmond, seconded by Councilwoman Moore. All in favor – So carried
RESOLUTION #18-10
Re-appoint Laurence Saulpaugh, Chair of the Planning Board
Re-appoint Clayton Andrus, Deputy Chairman.
Motion made by Councilman Jones, seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #19-10
Re-appoint Mary Helen Shannon, Planning Board Secretary
Motion made by Councilman Desmond, seconded by Councilwoman Jones. All in favor – So carried
RESOLUTION #20-10
Re-appoint Charles Larsen, Chair of the Zoning Board of Appeals
Re-appoint Bruce Unson – Deputy Chairman
Motion made by Councilman Jones, seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #21-10
Appoint Marina Schmid as Interim Zoning Board Secretary
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried
RESOLUTION #22-10
Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital
Statistics – Tracey Gallant
Motion made by Councilman Desmond, seconded by Councilwoman Moore. All in favor – So carried
RESOLUTION #23-10
Town Highway Superintendent’s appointment for Deputy Highway
Superintendent – Adom Lawyer
Motion made by Councilman Desmond, seconded by Councilwoman O’Neal. All in favor – So carried.
RESOLUTION #24-10
Town Supervisor’s appointment for Deputy Supervisor
Dianne O’Neal for term of January 1, 2010 – December 31, 2010.
Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor – So carried.
RESOLUTION #25-10
Town Supervisor’s appointment for Budget Officer
Raymond J. Staats
Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor – So carried
RESOLUTION #26-10
Town Supervisor’s appointment for Town Bookkeeper
Brian Fitzgerald, CPA, PC
Motion made by Councilman Desmond, seconded by Councilwoman Moore. All in favor - So carried
RESOLUTION #27-10
Town Board Committees CHAIR CO-CHAIR
Auditing All Town Board Members
Building & Grounds: Dianne O'Neal Raymond Staats
Cable TV: Nancy Moore Robert Desmond
Grants Dianne O’Neal Nancy Moore
Highway: Richard Jones Raymond Staats
Insurance: Richard Jones
Legal: Raymond Staats
Planning, Zoning and
Assessment Board Review Robert Desmond Richard Jones
Recreation and Community Events Richard Jones Dianne O’Neal Village Green Committee Tammy Conolly
Easter Egg Hunt
Barbecue
Election Day Dinner
Christmas Program
School Liaison Robert Desmond
Historical Committee Dianne O'Neal Nancy Moore
Planning/Development/Land Use Robert Desmond Dianne O’Neal
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor – So carried
RESOLUTION #28-10
Re-appoint Stephen Hammer Webmaster for Clermont’s website
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. So carried.
RESOLUTION #29-10
Re-appoint representatives to the Columbia County Office for Aging for the term of
January 1, 2010 – December 31, 2010.
Jane Churchhill
Grace Goldberg, Alternate
Motion made by Councilman Jones, seconded by Councilwoman Moore. All in favor. So carried.
RESOLUTION #30-10
Re-appoint members of the Board of Ethics for the term of January 1, 2010 – December 31, 2010.
Robert Elliott
Richard Dedrick
Susan Rifenburgh
Motion made by Councilman Desmond, seconded by Councilman Jones. All in favor. So carried.
RESOLUTION #31-10
Re-appoint James Himelright, III to the Zoning Board of Appeals for a five-year term –
January 1, 2010 – December 31, 2014.
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. So carried.
RESOLUTION #32-10
Re-appoint Aldo Dusman to the Planning Board for a seven year term,
January 1, 2010- December 31, 2016.
Motion made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. So carried.
RESOLUTION #33-10
Appoint Jennifer Phillips to the Planning Board to fill the unexpired term of Garret O'Connor through December 31, 2014.
Motion made by Councilman Jones, seconded by Councilman Desmond. All in favor. So carried.
RESOLUTION #34-10
Accept 2010 Salaries stated in the 2010 Budget, as follows:
OFFICE
SALARY PAY BASIS
Supervisor $ 5,000/yr Monthly Payroll
Councilpersons (4) $ 2,000/yr Monthly Payroll
Town Justice $ 4,900/yr Monthly Payroll
Town Justice $ 4,900/yr Monthly Payroll
Town Clerk $ 6,200/yr Monthly Payroll
Tax Collector $ 3,500/yr Monthly Payroll
Highway Superintendent $ 42,000/yr Bi-Weekly Payroll
Certified Assessor $ 12,360/yr Monthly Payroll
Town Historians (3) $ 150.00 each/yr. Yearly Payroll
Court Clerks (2) $ 150.00/mo Monthly Payroll
Code Enforcement Officer $ 4,500/yr Monthly Payroll
Deputy Code Enforcement Officer$100.00/mo Monthly Payroll
Town Custodian $1,500/yr Monthly Payroll
Assessment Review Board $100.00/day By Voucher
Additional time $10.00/hr By Voucher
Zoning Chairperson $1,000/yr Yearly Payroll
Planning Chairperson $1,000/yr Yearly Payroll
Zoning Co-Chairperson $ 800/yr Yearly Payroll
Planning Co-Chairperson $ 800/yr Yearly Payroll
Zoning Members $ 800/yr Yearly Payroll
Planning Members $ 800/yr Yearly Payroll
Zoning Secretary $1,000/yr Yearly Payroll
Planning Secretary $1,000/yr Yearly Payroll
Trial Juror $ 6.00/hr By Voucher
Dog Control Officer $350/mo Monthly Payroll
HIGHWAY DEPARTMENT
Full Time $ 16.87/hr Bi-weekly Payroll
Part Time (Summer) $ 11.00/hr Bi-weekly Payroll
Part Time (Winter) $ 11.00/hr Bi-weekly Payroll
Deputy Highway Superintendent $1,000/yr ½ in June, ½ in December
Motion made to accept 2010 Salaries per Town Budget made by Councilwoman O’Neal, seconded by Councilman Jones. All in favor. – So carried.
- Review Highway Personnel Policy (Note Changes if Any)
- Review Procurement Policy (Note Changes if Any)
- Review Fixed Assets
- Review Investment Policy (Note Changes if Any)
- Sexual Harassment Policy
- Code of Ethics
- Emergency Preparedness Plan
- Review Road Bonds
- Review Other Bonds
Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20th. Enter in February minutes.
Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk