CLERMONT FIRE COMMISSIONERS

FEBRUARY 20, 2012

The Clermont Fire Commissioners held their regular meeting on Monday, February 20, 2012 at 7:00 P.M. at the Town Hall. Those in attendance were Chairman Mark Schiller, Commissioner Charles Larsen, Commissioner Raymond Bauer, Commissioner Laurence Saulpaugh and Commissioner Harry Harned.

Also present were Chief Ronald Rifenburgh, Treasurer Denise Fiore, Edward Kahle and Robert Desmond. Chairman Schiller opened the meeting with the salute to the flag.

MINUTES:

A motion was made to accept the January 16,2012 Organizational minutes as presented by Commissioner Larsen, seconded by Commissioner Bauer. All in favor. So carried.

A motion was made to accept the January 16, 2012 regular minutes as presented by Commissioner Larsen, seconded by Commissioner Bauer. All in favor. So carried.

A motion was made to accept the January 30, 2012 Special meeting minutes as presented by Commissioner Larsen, seconded by Commissioner Bauer. All in favor. So carried.

TREASURERS REPORT:

The Treasurer submitted the following report for February:

Total amount of January invoices paid: $ 9,800.92

Proposed February Invoices $13,501.99

Paid February invoices $ 2,667.45

Reconciliation of Accounts:

First Niagara Balance as of 1/31/12:

Money Market Account Checking Balance $115,715.20

Checking Balance $ 544.55

Accounts closed 2/3/12 and 2/17/12 respectively -0-

Transferred to Bank of Greene County

Bank of Greene County Balances to Date

Money Market Checking Balance $265,715.52

Checking Balance $ 5,415.55

Less Outstanding Checks $ 2,667.45

Checking Balance to date $ 2,748.10

Money Market and Checking Total $268,463.62

Capital Reserve Fund $93,394.17

Reserve Fund Balance $29,415.05

A motion was made by Commissioner Larsen to accept the financial report with minor revisions, seconded by Commissioner Bauer. All in favor. So carried.

Edward Kahle, Clermont Town Councilman, came before the board regarding a FEMA Safer Grant, which he wanted to make the board aware of. This is a grant for safety training. The Chief said that there are grants for safety training, but the only one for equipment is the one that we applied for. We applied for a FEMA grant for equipment and did not receive it.

CORRESPONDENCE:

• Letters were written to Shaun Hegarty and Travis Jubin regarding membership
• Letter was written to the Hover Foundation thanking them for the grant received.
• Letters were written to Maintainer Custom Bodys, William Shoemaker Associates and Tyler Fire Equipment thanking them for submitting a quote for the 2012 truck.

• RBC Report for January 2012 in the amount of $271,887.79.
• Volunteer Fire Police Convention information
• Association of Fire Districts information on convention.

COMMITTEE REPORTS:

BUILDINGS AND GROUNDS: Commissioners Larsen and Bauer

• Commissioner Larsen reported that both outdoor lights at Station #1 are not working and there is a burned out outlet. He also thanked Susan Rifenburgh for cleaning. The Chief will talk to Edward DeWitt about submitting an invoice.

INSURANCE: Commissioners Larsen and Bauer

• At last month’s meeting the Selective Insurance policy was approved. VFIS submitted a package price for $3700.00, higher than Selective insurance price. In a cost analysis on accident and sickness policy the previous cost was $884.00. This year McNeil for accident and sickness is $1,023. The others quotes were $1,347.00 VFIS and $1,538.00 from Provident. The total invoice from Selective was $8642.29 - $5,979.58 Fire District and $2,663.31 for the Fire Company share.

A motion was made by Commissioner Larsen to accept the insurance package as presented, seconded by Commissioner Bauer. All in favor. So carried.

FIRE EQUIPMENT: Commissioner Bauer and Saulpaugh

• Commissioner Bauer asked about servicing of trucks. The Chief said pumps were not done last year and should be done this year and engine servicing should be done. The Chief will tell Ralph Torchia to start after March, servicing the three pumpers. He will have Joe Palumbo service the van and the generator on the van. Other pumps and generators will be done in house.

LOSAP: Commissioner Harned and Saulpaugh

• The Chief prepared fire calls and drills count for 2011 and gave to Commissioner Harned for LOSAP.

• Discussed points for officers, meetings and activities.

LAWS AND POLICIES: All Commissioners

• No report

OLD BUSINESS:

• Several of the Commissioners met with Dick Shakerley and signed contract for the new truck and talked over minor adjustments. He will be ordering the chassis and delivery should be in October, with no payment due until it is received. He will check if we get a discount if the chassis is paid early.

• Commissioner Larsen will call Darryl about painting floors in spring.

NEW BUSINESS:

• None

CHIEFS REPORT:

• There were two calls for the month:

1/3/12 – Mutual aid for Germantown, Structure fire, Lasher Avenue

1/30/12 – AAPD – Route 9, south of County line with Tivoli Fire

• The drill for the month was OSHA training and Ice Rescue.

• The Chief would like to replace turn out gear, a few sets at a time each year. It is required that every ten years; turn out gear must be taken out of circulation. Since we did not get the FEMA grant, he would like to use the $1600.00 from last year’s budget to buy one set, and purchase four sets at $1800.00 each without helmet from this year’s budget. He would like to purchase two metal cabinets for Station #1, at $245.00 a piece from the equipment budget. He would also like $150.00 for training drills, which is for a six-month period.

A motion was made by Commissioner Harned, seconded by Commissioner Larsen that the Chief purchase gear, as stated, two cabinets and be given the training funds for the first half of this year. All in favor. So carried.

• Steel air bottles except for four were given to Leeds Fire Company.

• Commissioner Saulpaugh asked if the gear could be washed and sold. The old gear can be used in some cases such as support training, but not for interior firefighting.
• The Chief suggested that a letter be sent to Livingston Fire District that we understand that they don’t want personal vehicles at the scene, but they are going to be responsible for any delays. This subject came up at a recent Chief’s meeting in Livingston.

A motion was made to accept the Chiefs report by Commissioner Larsen, seconded by Commissioner Harned. All in favor. So carried.

A motion was made by Commissioner Larsen to accept the bills for payment, seconded by Commissioner Harned. All in favor. So carried.

PUBLIC COMMENT:

Bob Desmond asked what will happen if a firefighter does take his private vehicle to the scene? The Chief said it would be dealt with at that time. He also asked if there was a discount because a Ford was purchased previously. The Commissioners filed for a new number and did save $4000.00. He also asked if the ten-year’s on gear was on all gear. Inside each there is a tag inside with the date and these are OSHA guidelines which we are bound to.

A motion was made to adjourn at 8:20 P.M. by Commissioner Harned, seconded by Commissioner Bauer.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary