CLERMONT FIRE COMMISSIONERS MEETING

MAY 21, 2012

The Clermont Fire Commissioners held their regular meeting on Monday, May 21, 2012 at 7:00 P.M. at the Town Hall. Those in attendance were Chairman Mark Schiller, Commissioner Raymond Bauer, Commissioner Charles Larsen and Commissioner Laurence Saulpaugh. Also present were Chief Ronald Rifenburgh, Treasurer Denise Fiore and Robert Desmond.

MINUTES: The minutes of the April meeting were approved on a motion made by Commissioner Larsen, seconded by Commissioner Saulpaugh. All in favor. So carried.

TREASURERS REPORT:

Total amount of April invoices paid $3,750.79

Proposed May invoices $3,619.52

Paid May invoices $2,153.44

Total $5,772.96

Bank of Greene County

Money Market Checking balance $243,953.50

Checking Balance $ 753.31

Plus deposit $ 2,000.00

Less outstanding checks $ 2,153.44

Checking balance to date $ 599.87

Money Market and Checking Total $244,553.37

Capital Reserve Fund $ 93,483.69

Reserve Fund $ 29,442.21

A motion was made to accept the Treasurer’s report by Commissioner Bauer, seconded by Commissioner Larsen. All in favor. So carried.

CORRESPONDENCE:

• RBC Wealth Management account statement for April - $272,445.58
• Penflex – Retroactive adjustments to 1/1/12 for Service Awards Program for 7 retirees.

• Penflex – updated address, removed Commissioner Harned, added Chairman Schiller
• Letters were sent to Harold Rockefeller and Adom Lawyer per Chief Rifenburgh.
• Letters and physical forms were sent to new firefighters, Joseph Vucich, Joseph Boccia and Calvin Decker.
• Alarm system at Station #1 –Notified by Sheriffs Department that we do have to pay the $10.00 registration fee to register the alarm.

COMMITTEE REPORTS:

• BUILDINGS AND GROUNDS: Commissioners Bauer and Larsen

Commissioner Bauer checked the flagpole and it is bent in the sleeve so it has to be straightened.

• The combination lock at Station #1 is not working properly. Suggested calling City Locksmith for a new lock.

INSURANCE: Commissioners Larsen and Bauer

• Insurance card in van has incorrect ID number. Charlie will call insurance company.

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• All trucks have been serviced as discussed at last months meeting.

LOSAP: Commissioners Schiller and Saulpaugh

• Chairman Schiller completed the forms and they were mailed.

LAWS AND POLICIES: All Commissioners

No Report

OLD BUSINESS:

• Chairman Schiller asked if there were any nominations for Commissioner. None were given.

• Livingston Fire Company: Chairman Schiller wrote another letter to Livingston Fire District but received no written response, only verbal from the Chief. Interior firefighters can go to the scene in their own vehicles, try to carpool and park to one side. If they want a tanker and two guys it will be sent. Fire police can respond in their own vehicles, officers can respond in their own personal vehicle.

• Use of bailout rope is being researched. Ladders will go up to the windows and use charge hose lines for the time being.

• The cab and chassis of the truck is done and the body is built. Electrical work will take a long time.

• GRANT: Denise met with the grant writer who wrote the 2011 grant. He said that we could reapply. He would be willing to do the grant for half. Ronnie suggested Linda McLean might be someone who could write a grant. Denise will check with Hugh McLean.

• Commissioner Larsen will talk to Hank Himelright about applying for the Hover Foundation Grant again this year. It was suggested we could ask for funds for a heavy-duty washer and dryer.

• Chief Rifenburgh wrote the grant for the Volunteer Fire Assistance grant for 2012.

NEW BUSINESS:

• Treasurer Fiore contacted Kara Thurmond about building a website for the Fire District. She also submitted sample websites for consideration. There was further discussion about other possibilities.

• Treasurer Fiore contacted the Bank of Greene County and they sent amortization schedules, using $30000.00 per year, 5 yr., 7-year plan and two l0 year plans, different amounts and percentages. Seven-year bond would be more appealing, borrowing $152,000.00 and paying back less than $25,000.00 per year. The Commissioners should consider these options.

• Chief Rifenburgh reported that the striping has been done at Station #2.

• Commissioner Larsen has not talked to Darryl about painting floor but will try to contact him.

CHIEFS REPORT:

• Chief Rifenburgh met with Tivoli Fire Department Officers and discussed mutual aid response, etc.

• The portable pond needs to be replaced. The Chief wrote the Volunteer Assistance Grant for this purpose.

• Tivoli Fire Department leases their turnout gear and can then buy it at the end of the lease, usually three years. They also lease pagers in the same way. The Chief will contact MES, which does do this. Chief has to look into amplifiers for the air packs.

• New ID tags should be issued and FIT tests for masks. He will also contact someone to do the pump test. There is a firm out of Albany, which does the testing and may be cheaper.

• INVENTORY: There was discussion on inventory schedule. If current software can be copied, the Chief could enter new equipment immediately into system. Will contact Firehouse Software and check with Tracey at next months meeting.

A motion was made to accept the Chiefs report by Commissioner Larsen, seconded by Commissioner Saulpaugh. All in favor. So carried.

A motion was made to pay the bills with the addition of Joe Palumbos bill by Commissioner Saulpaugh, seconded by Commissioner Larsen. All in favor. So carried.

PUBLIC COMMENT:

• Bob Desmond asked about the mutual aid response with Livingston Fire and he was told that it has been resolved.

• Chairman Schiller said that the fireman did a good job at the County Route 8 fire.

A motion was made to adjourn at 8:35 P.M. by Commissioner Larsen, seconded by Commissioner Bauer.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary