CLERMONT FIRE COMMISSIONERS MEETING

JUNE 20, 2012

The Clermont Fire Commissioners held their regular meeting on Wednesday, June 20, 2012 at 7:00 P.M. at the Town Hall. This meeting was rescheduled from the usual first Monday due to conflicts. Those present were Chairman Mark Schiller, Commissioner Raymond Bauer and Commissioner Laurence Saulpaugh. Commissioner Charles Larsen was absent due to illness. Others present were Chief Ronald Rifenburgh and Denise Fiore, Treasurer.

MINUTES: Chairman Schiller noted a correction on the last page, public comment, to change Saulpaugh to Schiller. The minutes of the May meeting were approved with correction on a motion made by Commissioner Saulpaugh, seconded by Commissioner Bauer. All in favor. So carried.

TREASURERS’ REPORT: Treasurer Fiore submitted the following report.

May invoices paid $ 5,860.96

Proposed June Invoices $58,360.61

Paid June invoices $ 2,031.43

Reconciliation of Accounts:

Money Market Checking Balance $238,029.80

Checking Balance $ 990.43

Deposit $ 2,000.00

Less Outstanding Checks $ 2,129.43

Checking Balance to date $ 861.00

Money Market & Checking Total $238,890.80

Capital Reserve Fund $ 93,513.63

Reserve Fund Balance $ 29,451.64

A motion was made to accept the Treasurer’s June report by Commissioner Bauer, seconded by Commissioner Saulpaugh. All in favor. So carried.

Discussed gear that was purchased and paid out of Chief’s budget. This will be discussed under new business.

CORRESPONDENCE:

• Received a letter from Donald Van Wagner requesting to be considered for appointment as Fire Commissioner to complete the term of Harry Harned who resigned.
• RBC Wealth Management Account statement for May - $260,817.76
• Penflex – Received copies of the annual report, Executive summaries and firefighters statements to be dispersed to the firefighters.

COMMITTEE REPORTS:

BUILDINGS AND GROUNDS: Commissioners Bauer and Larsen

• As discussed last month, the flagpole at Station #1 is bent, Commissioner Bauer will work on this.

• Commissioner Bauer received a quote from Pestmaster Services of $865.00 per year for rodent control at Station #1. The initial setup is $175.00 with monthly payments of $65.00 per month. They will bill for initial setup and for 1^st month.

• Commissioner Bauer will also talk to Darryl Melius about painting the floor at Station #1.

A motion was made to contract with Pestmaster Services on a monthly basis for six months by Commissioner Saulpaugh, seconded by Commissioner Bauer. All in favor. So carried.

INSURANCE: Commissioners Bauer and Larsen

No Report

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• Trucks have been serviced. The engineer has been keeping the trucks clean.

• Commissioner Bauer will contact City Locksmith about the door lock at Station #1. Commissioner Saulpaugh will try to fix and then let Commissioner Bauer know.

LOSAP: Chairman Schiller, Commissioner Saulpaugh

• The invoice was paid to RBC Wealth Management on the June abstract. Statements will be handed out to the firefighters and a copy kept on file.

LAWS AND POLICIES: All Commissioners

• No report

OLD BUSINESS:

• FEMA 2012 Assistance to Firefighters Grant: Treasurer Fiore has spoken to Linda McLean, and she would be interested in doing the grant and would like to meet with the Chairman, Chief and Treasurer. The grant is due July 6, 2012 and on a motion made by Commissioner Bauer, seconded by Commissioner Saulpaugh it was decided to request $1,000.00. All in favor. So carried.

• Website: Chief Rifenburgh reported that North Shore Solutions in Clayton NY, from Clarkson University does websites for several fire departments. This can be looked into for Clermont.
• Chief Rifenburgh spoke to Harry Harned about returning as Fire Commissioner, as his situation has changed so that he would like to be reinstated. Commissioner Saulpaugh made a motion, seconded by Commissioner Bauer to reappoint Harry Harned as Fire Commissioner. All in favor. So carried. A letter will be written to Don Van Wagner thanking him for his interest.
• Commissioner Saulpaugh will contact Hank Himelright regarding the Hover Grant. The Chief would like to request a commercial washer and dryer.
• New Truck Loan: It was discussed to secure a seven year bond borrowing $152,000.00 and paying back less than $25,000.00 per year which appears to be the best and most appealing offer.

NEW BUSINESS:

• NEW MEMBERS: Applications were received for membership in the District from Eric D. Palmatier and Rory John Woods. A motion was made by Commissioner Saulpaugh, seconded by Commissioner Bauer to accept them as members. All in favor. So carried. Letters and physical forms will be sent out.
• LEASE OF TURNOUT GEAR: The Chief has been looking at leasing of turnout gear to replace gear that will be out of date per OSHA standards. Community Leasing Partners of Kansas is recommended by VRS Sales. The Chief believes twelve new sets with the five ordered this year would keep us in compliance for the next ten years. Suggests twelve sets of gear and leasing on the five-year plan for $5,175.40 per year. A motion was made by Commissioner Bauer, seconded by Commissioner Larsen to order twelve sets of lightweight gear on the five-year plan for a total payment of $24,000.00. The Chief will get quotes. The gear must be red and black in color.

CHIEFS REPORT:

Report of calls for May:

1. 5/8/12 – Smoke Investigation – 1881 State Route 9
2. 5/8/12 – Alarm Activation – 143 Nevis Road
3. 5/9/12 – AAPI –no location
4. 5/19/12 – Smoke Investigation – 1052 County Route 8

Monthly drill/work detail: Attended by 14 firefighters.

• The Chief received notification that the District was awarded $1000.00 for the Title IV Volunteer Fire Assistance Grant from Environmental Conservation Division of Forestry Protection for purchase of the portable pond.

• The Sheriffs department will come to the firehouse and do the ID Tags, and the FIT tests will be done in Claverack.

• The hose test will be held off until next year.

• The Chiefs reports to the State have not gone through for the year. Tracey will have to contact the State.

A motion was made by Commissioner Saulpaugh, seconded by Commissioner Bauer to pay the bills. All in favor. So carried.

There was no public comment.

A motion was made to adjourn at 8:15 P.M. by Commissioner Bauer, seconded by Commissioner Saulpaugh. All in favor. So carried.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary