CLERMONT FIRE COMMISSIONERS
FEBRUARY 18, 2013
The Clermont Fire Commissioners held their regular meeting on Monday, February 18, 2013 at 7:00 P.M. Those present were Chairman Mark Schiller, Commissioner C. J. Larsen, Commissioner Laurence Saulpaugh, Commissioner Raymond Bauer and Commissioner Harry Harned. Also present were John Myers, President Clermont Fire Company, Chief Ronald Rifenburgh, Treasurer Denise Fiore and Robert Desmond.
MINUTES:
The minutes of the January 21, 2013 Organizational meeting minutes were approved on a motion made by Commissioner Harned, seconded by Commissioner Saulpaugh. All in favor. So carried.
There were two corrections noted in the minutes of the regular meeting, page 2, under Old Business, second bullet, change ‘Judge Banks asked that’ to ‘An agreement was made between Clermont Fire Company and the District’ and on page 3, Chiefs Report – remove first bullet.
The minutes of the January 21, 2013 Regular meeting minutes were approved with corrections on a motion made by Commissioner Harned, seconded by Commissioner Saulpaugh. All in favor. So carried.
TREASURER’S REPORT: February Report
Total amount of January invoices paid $ 5,843.71
Proposed February invoices $ 5,562.52
Paid February invoices $ 4,484.33
Total $10,046.85
Reconciliation of Accounts:
Bank of Greene County
Money Market Checking Balance $ 72,214.66
Plus Deposit 2/15/13 $154,871.00
Checking Balance $ 2,239.19
Plus Deposits $ 5,000.00
Less Outstanding Checks $ 6,769.38
Checking Balance to Date $ 469.81
Money Market and Checking Total $227,555.47
Capital Reserve Fund Balance $ 33,406.97
Reserve Fund Balance $ 29,495.24
A motion was made to approve the Treasurer’s report by Commissioner Bauer, seconded by Commissioner Saulpaugh. All in favor. So carried.
CORRESPONDENCE:
- RBS Account Statements
a. 2012 Annual Statement $317,954.72
b. January 1 through January 31 $320,128.10
- NYS Association of Fire Districts
- Reservation forms for annual meeting for Commissioners and Treasurer.
- Deceased Fire District Officers in 2012. The secretary asked if a letter could be sent regarding the loss of Commissioner Charles Larsen. A letter will be sent.
- Fire District Affairs newsletter for January/February.
BUILDINGS AND GROUNDS: Commissioner Bauer and Commissioner Saulpaugh
- Commissioner Bauer reported that he would meet with Pestmaster on February 22nd.
- The alarm system contacts are Commissioner Saulpaugh, Commissioner Bauer and Jim Potts, Jr.
INSURANCE: Commissioner Bauer and Commissioner Saulpaugh
The Commissioners received three quotes for insurance as follows:
- VFIS (Quilty, Dwyer & Larkin) - $14,367.00
- Fingar Insurance - $10,017.00
- Kleeber Insurance - $10,939.00
These quotes include bond for treasurer and accident policy.
There is an increase to the accident and sickness policy to $50,000.00. There is a $3400 higher quote from VFIS because the limits are what they suggested and is their standard, they do not write for lower limits. Company President John Myers checked with several companies across the river whom were affected by Hurricane Irene and found that they are a reputable company and pay immediately. Commissioner Saulpaugh checked with other companies that were affected and carry other insurance and they haven’t gotten their money yet. VFIS paid claims right away.
The Chief asked if the insurance companies were all given the same information to bid on. They did on the original 1 million liability for each occurrence but not on the higher liability for 3 million written by VFIS. It was determined that Fingar Insurance and Kleeber Insurance should have the opportunity to bid on the higher specs. Chairman Schiller will contact Fingar and Kleeber with the new specs. Commissioner Saulpaugh asked if we could continue with Kleeber until this is resolved. Treasurer Fiore thought there may be a grace period and Commissioner Harned asked if we could be covered for a three-month period. Chairman Schiller thanked the Commissioners for their work on this but we need to get an equal comparison. Bob Desmond suggested that ask Greg Fingar why he didn’t offer NYMIR.
Chairman Schiller asked how we want to proceed, either ask if there is a grace period or call a special meeting. Commissioner Harned suggested calling a meeting when the Chairman gets the information.
A motion was made by Commissioner Harned that the Chairman get the information before the end of the month and call a special meeting, seconded by Commissioner Larsen. All in favor. So carried.
FIRE EQUIPMENT:
No Report
LOSAP:
Commissioner Harned prepared the information for Penflex with the exception of work details, which he now has. There was discussion as to whether you must be a member for a full year to get points. He will check with Penflex on this. Chairman Schiller will let Commissioner Harned know about Fred Gooderham’s attendance at meetings, because they feel there is a discrepancy.
LAWS AND POLICIES:
No Report
OLD BUSINESS:
- Chief Rifenburgh dropped off the check to the State Police for Jeremy Proper Fund. They raised approximately $72,000.00.
- New member Robert Keith has gotten his physical.
NEW BUSINESS:
- The Chief will set up hose testing with Waterway Hose.
- Truck #602 is due for an oil change.
- The Chief will set up an appointment for a recall for control module and nitrogen oxide sensor.
- New power unit for rescue tool came in damaged so it was sent back.
CHIEFS REPORT:
There were two calls for January at In-flight residences. The Chief would suggest having an alarm law if this continues.
An ice rescue drill was held on January 7th with 10 attending and OSHA training was held on January 28th with 15 attending.
- New cabinet and new faucet were installed at Station #1.
- There will be a Fire Police school in Germantown starting on March 12th for seven nights.
Commissioner Saulpaugh, First Lieutenant Tyler Case and Joe Vusich will attend.
- Shakerly Fire Truck sales brochure has Truck #602 on the front page.
- MES has new masks with improved visibility. The Chief would like to buy eight new for each of air packs with amplifiers at a cost of $4827.60
- Repairing nozzles might be the only thing this year.
- We still have not heard anything about grant for cascade system.
- FIT TESTS were done for Peter Cichetti and Jake Marks.
The Chief apologized and appreciates the time spent by Commissioners Bauer and Commissioner Saulpaugh on the insurance bids, but feels that it was not a fair bid process.
A motion was made by Commissioner Harned to accept the Chiefs report, seconded by Commissioner Larsen. All in favor. So carried.
A motion was made by Commissioner Larsen to allow the Chief to purchase the new masks from MES, seconded by Commissioner Harned. All in favor. So carried.
A motion was made by Commissioner Harned to pay the bills, seconded by Commissioner Saulpaugh. All in favor. So carried.
A motion was made to adjourn at 8:30 P.M. by Commissioner Harned, seconded by Commissioner Saulpaugh. All in favor. So carried.
Respectfully submitted,
Mary Helen Shannon
Fire District Secretary