CLERMONT TOWN BOARD MEETING
JANUARY 6, 2020
Supervisor Staats opened the regular meeting of the Town Board with a salute to the flag after the swearing in of our newest member of the Board, Lindsey Lusher-Shute. Evan Hempel chose not to seek re-election. He was present and Supervisor Staats thanked him for eight years of service to the residents of the Town.
Those present at the meeting were Supervisor Staats, Councilman Robert Desmond, Councilwoman Lindsey Lusher-Shute and Councilman Kris Gildersleeve. Councilwoman Brownson was absent. There were 17 others present, including Joe Zietz of Suncommon Solar and Shannon Baxevanis, New York Transco and Nicole Marron of Burn & McDonnell.
Supervisor Staats introduced Shannon Baxevanis and Nicole Marron to speak about the application to the NY Public Service Commission to construct, operate and maintain the NY Energy Solution project. This project will upgrade approximately 55 miles of transmission line and station work through eleven towns from Schodack to Pleasant Valley, including .7 miles through Clermont. They explained how various structures will be affected and answered board members and resident’s questions. There will be ongoing discussions as the project progresses.
Supervisor Staats asked Jeff Irish of Suncommon Solar for a proposal on a solar system for the garage and the town hall buildings. Joe Zietz, Solar Project advisor, came to speak to the board.
The system for the town hall is estimated to be nine panels with a cost of $11,127 before any incentives. For the garage, 24 panels would be required, and the cost would be $37,920 before any incentives. There would likely be no federal tax credits or tax savings because it is considered a commercial project.
MINUTES: A motion was made to accept the minutes of the December 3, 2019 meeting by Councilman Desmond, seconded by Councilman Gildersleeve.
TOWN CLERK’S REPORT: The Town Clerk presented the Supervisor with a check for the General Fund in the amount of $2.801.13 and for Trust & Agency in the amount of $250.00.
- Councilman Desmond thanked the Highway Department for keeping the roads clear and safe during the recent storms. He also thanked Supervisor Staats for investing our funds wisely.
- Supervisor Staats gave the board the preliminary budget and revenue report for December 31, 2019. The revenues will change when additional revenues are received and posted.
- SOLAR: Supervisor Staats said that we will be discussing and following up on the solar for the buildings.
- HIGHLIGHTS OF 2019: Some highlights were replacing the roof on the storage area behind the town hall, painting the town hall, replacing the Community House roof on the west side an painting the west side of the building because of the damage done during the hail storm of May 2018. These repairs were paid by our insurance company.
- We also were able to purchase a new truck for $50,000 from funds we have saved in the equipment fund. We currently have $160,000 in the equipment fund toward another truck when needed. He is hoping to put in $80,000 into our fund balance from this year’s budget. Supervisor Staats also reminded people to shop in Columbia County when possible because it does increase our portion of the sales tax.
- The Board members will meet on Saturday, January 18th at 10:00 A.M. at the Town Hall to review the books for 2019 of the Town Clerk, Tax Collector, Justices and Supervisor and address any other business which may come up.
- PARK COMMITTEE: Mary Howard addressed the board regarding the park. There will be a meeting Sunday, January 12th at 6 PM and a presentation in February at the town board meeting. Supervisor Staats and the board thanked all the volunteers for their work. Mary is resigning from her position as the chair of the committee after February.
A motion was made by Councilman Gildersleeve to approve General abstract #1, vouchers #1 – 13, in the amount of $19,444.70, seconded by Councilwoman Lusher-Shute. All in favor. So carried.
A motion was made by Councilwoman Lusher-Shute to approve Highway abstract #l, voucher #1 – 2 in the amount of $3,728.81 seconded by Councilman Gildersleeve. All in favor. So carried.
A motion was made by Councilman Desmond to approve Trust & Agency abstract #1, voucher #1 in the amount of $196.50, seconded by Councilman Gildersleeve. All in favor. So carried.
A motion was made by Councilman Gildersleeve, seconded by Councilwoman Lusher-Shute to adjourn at 8:45 P.M. All in favor.
Mary Helen Shannon, RMC
CLERMONT TOWN BOARD
DECEMBER 30, 2019
The Clermont Town Board held its year-end meeting on Monday, December 30, 2019 at 7:00 P.M. at the Town Hall. Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve. Others present were Lindsey Lusher Shute and Peter Fingar of Fingar Insurance.
Supervisor Staats opened the meeting with the salute to the flag.
He introduced Peter Fingar of Fingar Insurance to speak about renewal of our policy which comes due December 31, 2019. We are covered by NYMIR which is a municipal reciprocal policy. He went over Limits of Liability and the various breakdowns of coverages. He will get additional information on crime coverage, employee theft and computer fraud. The premium increase from last year is $497.00. Supervisor Staats thanked Mr. Fingar for coming in.
Supervisor Staats advised the Board that he has spoken to Jeff Irish of SunCommon about roof mounted solar. Mr. Irish will be at the January 6th meeting. Councilman Desmond would like to see us apply for grants for this project.
The Supervisor prepared a budget amendment to balance accounts at the end of the year as follows:
To: D5142.4 Snow Removal 21.00
From: D5130.4 Machinery 21.00
To: A1010.4 Town Board 297.00
A1355.4 Assessor 341.00
A3610.4 Examining Board 136.00
A9060.8 Hospitalization Insurance 177.00
A1670.4 Central Printing 511.00
A5132.4 Garage 263.00
A5182.4 Streetlighting 113.00
From: A1990.4 Contingent 1500.00
A1440.4 Engineer 358.00
Total: 1,858.00 1,858.00
A motion was made by Councilman Desmond, seconded by Councilman Hempel to approve the budget amendment. All in favor. So carried.
A motion was made by Councilman Gildersleeve to approve General abstract #13A, vouchers #339 – 368, in the amount of $8053.62, seconded by Councilwoman Brownson.
A motion was made by Councilman Desmond to approve General Prepaid Abstract #13, vouchers #332 – 338, in the amount of $655.42, seconded by Councilman Hempel. All in favor. So carried.
A motion was made by Councilman Hempel to approve Highway Abstract #13, vouchers #125 – 130, in the amount of $6556.55, seconded by Councilwoman Brownson. All in favor. So carried.
A motion was made by Councilwoman Brownson to approve Trust & Agency #12, vouchers #29-30 in the amount of $473.37, seconded by Councilman Desmond. All in favor. So carried.
This is Councilman Hempel’s last meeting as he resigned effective December 31, 2019. Supervisor Staats and the Board thanked him for his service to the Town.
A motion was made to adjourn by Councilman Desmond, seconded by Councilman Gildersleeve at 7:40 p.m.
Mary Helen Shannon, RMC
CLERMONT TOWN BOARD MINUTES
DECEMBER 3, 2019
The Clermont Town Board held their regular meeting on Tuesday, December 3, 2019 at 7:00 P.M at the Town Hall. This meeting was changed from Monday due to a snow storm. Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Kris Gildersleeve and Councilman Evan Hempel. Councilwoman Dawn Brownson was absent.
Supervisor Staats opened the meeting with the salute to the flag.
MINUTES: The minutes of the November meeting were reviewed and a motion was made to accept by Councilman Desmond, seconded by Councilman Hempel.
TOWN CLERK’S REPORT: The Town Clerk presented a check to the Supervisor for the General fund in the amount of $490.96 and for Trust and Agency for $800.00.
- The Village Green Christmas Event will be held on Sunday, December 15th from 6 PM to 7 PM at St. Luke’s Church with caroling and the Community House for a visit with Santa and refreshments.
- Mary Howard reported that the next Park Committee meeting will be held on December 8th at 6 PM at the Town Hall.
- Supervisor Staats gave the board members reports for November.
- There were no comments for the web committee.
- Veterans Day: The Veterans Day Ceremony was held at the site of our Veterans memorial and was attended by 15-20 people.
- Website: Councilman Hempel and Councilman Gildersleeve will be meeting on finalizing the website.
- Park Committee: Councilman Gildersleeve reported that volunteers showed up to plant some 300-500 bulbs at the entrance to the park and around the Veterans Memorial.
- Supervisor Staats will be meeting with Jeff Irish regarding solar either behind the park or mounted on the town buildings.
- The year end meeting will be held on Monday, December 30th at 7:00 PM.
- The Organizational meeting for 2020 will be held on January 6th at 7:00 PM.
- The County budget has not yet been approved.
- Thanked the Village Green Committee for doing the upcoming Christmas Event, the Park Committee volunteers for planting the bulbs in the park and the Highway Department for clearing the roads and keeping us safe during this recent storm.
A motion was made to pay Highway abstract #12, vouchers #111-124 in the amount of $24,373.88 by Councilman Gildersleeve, seconded by Councilman Hempel. All in favor. So carried.
A motion was made to pay General Prepaid abstract #12, vouchers #310 – 312 in the amount of $175.09 by Councilman Hempel, seconded by Councilman Gildersleeve. All in favor. So carried.
A motion was made to pay General abstract #12A, vouchers #313 – 331 in the amount of $14,551.57 by Councilman Desmond, seconded by Councilman Hempel. All in favor. So carried.
A motion was made to pay Trust and Agency abstract #11, vouchers #27 – 28 in the amount of $902.50 by Councilman Hempel, seconded by Councilman Gildersleeve. All in favor. So carried.
Supervisor Staats wished all a Merry Christmas.
Fred Cartier, our videographer wished all a Merry Christmas.
A motion was made to adjourn by Councilman Desmond, seconded by Councilman Gildersleeve.
Mary Helen Shannon, RMC
CLERMONT FIRE COMMISSIONERS
NOVEMBER 18, 2019
The Clermont Fire Commissioners held their regular meeting on Monday, November 18, 2019 at 7:00 p.m. at the Town Hall. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller and Commissioner Raymond Bauer. Others present were Chief Lloyd Kukon, Captain Les Coon, Second Assistant Chief Evan Decker, Treasurer Denise Fiore, Robert Desmond, Joel Margot of Avon Protection Fire and Kevin Walsh of MES Fire.
Chairwoman Rifenburgh opened the meeting with the salute to the flag.
Mr. Margot did a presentation on his companies thermal imaging cameras. Prices ranged from $6500.00 to 4200.00 with varying warranties from 5 years to 3 years, battery life warranties etc. The two higher priced units have the hot and cold locator and one has the compass and laser pointer. Mr. Walsh presented the products from MES ranging from $8600.00 to $2400.00, warranties and battery life up to 8 hours on some units. They do not have the hot and cold locator or compass or laser feature on their products.
MINUTES: A motion was made by Commissioner Bauer, seconded by Commissioner Miller to accept the minutes of the October meeting. All in favor. So carried.
November 18, 2019 Fire Commissioners’ Treasurer’s Report
RE: October 2019
Total Amount of October 2019 Invoices Paid $27,719.57
RE: November 2019
Proposed November 2019 Invoices $ 981.06
Paid November 2019 Invoices 2,307.31
Total $ 3,288.37
Reconciliation of Accounts
The Bank of Greene County Balances to Date
Money Market Checking Balance* $ 90,475.98
*Includes interest paid on 10/31/19 in the amount of $18.85
Checking Balance 3,745.71
Less Outstanding Checks 2,116.75
Checking Balance to Date 1,628.96
Money Market & Checking A/C Total $ 92,104.94
Capital Reserve Fund for Fire Equipment $ 29,728.61 (as of 12/31/18)
Interest 12/31/18 – 1/31/19 $ 3.78
Interest 1/31/19 – 2/28/19 3.42
Interest 2/28/19 – 3/31/19 3.79
Interest 3/31/19 – 4/30/19 3.66
Interest 4/30/19 – 5/31/19 3.79
Interest 5/31/19 – 6/30/19 3.67
Interest 6/30/19 – 7/31/19 4.63
Deposit 7/15/19 unexpended 2018 balance 12,000.00
Interest 7/31/19 – 8/31/19 5.32
Interest 8/31/19 – 9/30/19 5.15
Interest 9/30/19 – 10/31/19 5.32
Total $ 41,771.14
Capital Reserve Fund for Constr. &Improvement: $ 33,666.86 (as of 12/31/18)
Interest 12/31/18 – 1/31/19 $ 4.29
Interest 1/31/19 – 2/28/19 3.87
Interest 2/28/19 – 3/31/19 4.29
Interest 3/31/19 – 4/30/19 4.15
Interest 4/30/19 – 5/31/19 4.29
Interest 5/31/19 – 6/30/19 4.15
Interest 6/30/19 – 7/31/19 4.29
Interest 7/31/19 – 8/31/19 4.29
Interest 8/31/19 – 9/30/19 4.15
Interest 9/30/19 – 10/31/19 4.29
Total $ 33,708.92
Denise Fiore, Treasurer
November 18, 2019
MOTION: A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to accept the Treasurer’s Report. All in favor. So carried.
- RBC Wealth Management Account Statement – October $412,093.68
- Fire Commissioners Training presented by Mark Butler law offices.
- Physicals for Josh Williams and Jackie Therrien Decker.
- Private Fire Alarm System reports that were given to Code Enforcement from 2014 to present.
- Penflex – Service Fee Agreements for Defined Benefit and Defined Contribution plans to be signed by Chairwoman.
- Check received from Friends of Clermont for $100.00 for standby at propane pump out/flare off at the State historic site. This check should go to the Fire Company. Treasurer Fiore will deposit and then issue check to the Company.
- We have been notified that we did not receive the grant for gear.
BUILDINGS AND GROUNDS: Commissioner Bauer
INSURANCE: Commissioners R. Rifenburgh and Miller
FIRE EQUIPMENT: Commissioners Bauer and R. Rifenburgh
- Truck 6013 steering problem has been resolved.
- Truck 6010 will go out of service on Monday for a wiring problem.
- The radio on 6010 does not scan. It will be checked out.
- The new truck may be in earlier than expected, possibly January or February.
LOSAP: All Commissioners
We will check on new members that may be eligible under the defined contribution plan policy effective 1/1/19.
LAWS AND POLICIES: All Commissioners
- The NYS Sexual Harassment training for Commissioners and firefighters will be scheduled at the same time as the OSHA Class. Only firefighters will have to attend both. The cost will be an additional $100.00 added onto the $400 for OSHA.
MOTION: The Fire District Sexual Harassment Policy was reviewed and a motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to adopt Resolution No. 22 of 2019. After a roll call vote, the motion passed.
LEGAL: All Commissioners
Thermal Imaging Cameras: Commissioner R. Rifenburgh researched the cameras and FLIR showed to be the best one on the market at this time. Mark Hildenbrand is a salesperson for these cameras but he did not come to this meeting, stating that he did not have a camera to show the Commissioners. Commissioner R. Rifenburgh would like to arrange a meeting to see these cameras.
Truck #6010 needs a new light bulb at a cost of $90.00 plus tax.
A motion was made to purchase by Commissioner Miller, seconded by Commissioner Bauer. All in favor. So carried.
There is a new mutual aid plan with the County which has to be signed and back to the county by the end of year. There was discussion about the Commissioners reading the entire plan and then voting on it in December. Commissioner R. Rifenburgh will email it to those who would like to read it.
There were five calls in October as follows:
10/1/19 Alarm activation – 3847 Route 9G
10/3/19 – Alarm activation – 3847 Route 9G
10/10/19 – Alarm activation – 651 County Route 6
10/11/19 – Alarm activation – 6 Sharon Drive
10/25/19 – Mutual Aid with Livingston – Standby and on scene, Beaver Road
10/27/19 – Flashover training (Hudson Station) 6 firefighters attended
10/28/19 – Chimney Fires and Thermal Imaging camera – 9 firefighters attended
- The Chief reported that on 11/6/19 air packs were serviced as well as the compressor.
- Five bottles were sent out for a static test.
- The was a call on Massello Road that was in Livingston’s district but Clermont handled it for them.
A motion was made by Commissioner R. Rifenburgh to pay the bills, seconded by Commissioner Bauer. All in favor. So carried.
Commissioner R.Rifenburgh reported that there was 50 gals of fuel used, 17 ½ inches as of 10/15/19.
Station #1 and #2 were both cleaned on October 30th.
Bob Desmond pointed out that the cost for the Sexual Harassment training is not far from what the town paid for our Sexual Harassment training.
Captain Les Coon thanked the commissioners for the use of truck #6013 for his wedding. He reported that Sam Williams said that the winch is bound up on #6013.
We should get a cover for the winch on #6010. A motion was made by Commissioner R. Rifenburgh to buy a cover, seconded by Commissioner Miller. All in favor. So carried.
Mary Helen Shannon, Secretary
Clermont Fire District
CLERMONT PLANNING BOARD
November 13, 2019
The Clermont Planning Board held its regular meeting on Wednesday, November 13, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Mary Howard, Ron Miller, Nathan Hempel, Jennifer Phillips, Tom Jantzen and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Gallagher, Attorney for the Town.
After review of the October 2019 minutes, a motion was made by Clayton Andrus, seconded by Tom Jantzen, to accept the minutes with corrections. All in favor. So carried.
Motion to close the regular meeting and open the Public Hearing for Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, was made by Tom Jantzen, seconded by Mary Howard. All in favor. So carried. The Public Hearing was held jointly with the Planning Board and ZBA. Present for the ZBA were Luke Kumburis, Don Van Wagner, John Rusconi and Phyllis Heiko.
Andrew Didio of Taconic Engineering, representing applicant Alex Wenner, presented the Brewery site plan, explaining parking, lighting, deliveries, the addition of a tasting room and outdoor patio area adjacent to the Tasting Room. An open air seating area and walking paths will be added in Phase II of the project. Questions and concerns from the audience included increased traffic, noise and possibility the project would be a retail operation. Mary Howard made a motion to keep the Public Hearing open for an additional 10 days for written comments to be submitted, seconded by Jennifer Phillips. All in favor. So carried. Motion was made by Tom Jantzen to return to the regular meeting. All in favor. So carried. A site visit is planned at a future date.
Sara Berks, 3474 Route 9G, Tax Map ID# 190.-1-26, inquired of the need to present a site plan for her business location. The board determined there was not a change of use and directed the Building Inspector issue a business license.
Bill Cole, 3541 Route 9G, Clermont, Tax Map ID#190.-1-4, came before the Board with changes to the site plan for the storage unit project.
Motion to adjourn was made by Mary Howard, seconded by Tom Jantzen. All in favor. So carried. The meeting adjourned at 9:20.
Desiree M. Webber, Secretary
CLERMONT TOWN BOARD MINUTES
NOVEMBER 4, 2019
The Clermont Town Board met on Monday, November 4, 2019 at 6:45 P.M. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Evan Hempel and Councilman Kris Gildersleeve. Councilwoman Dawn Brownson was absent. There were seven others present.
Supervisor Staats opened the public hearing on the 2020 Budget. Supervisor Staats went
over the summary of the budget as follows:
Appropriations – $675,441.00
Estimated Revenues – $503,207.00
Appropriated Revenues – $28,000.00
Fund Balance – $39,654.00
Amount to be Raised by Taxes – $104,580.00
There is no town tax increase and there has not been since 2008. There were no questions from anyone present. A motion was made to close the public hearing by motion made by Councilman Desmond, seconded by Councilman Hempel. All in favor. So carried.
Supervisor Staats opened the regular meeting of the Town Board with the salute to the flag.
Holly Tanner, County Clerk, was introduced to those present to speak about the NYS License types, Standard, Enhanced and Real ID. The Standard License can be used to board domestic flights until October 2020, for Photo ID purposes and if a license, for driving
The Enhanced license, permit or non-driver ID can be used to board a domestic flight, to enter a federal building or military base, to cross the U.S. border coming from Canada, Mexico and some Caribbean countries (not acceptable for air travel between these countries), for photo ID purposes and to drive. The Real ID license, permit or non-driver ID can be used to board a domestic flight (within the U.S.) to enter a federal building or military base for photo ID purposes and to drive (if a driver’s license) For more information visit the following websites:
MINUTES: A motion was made by Councilman Desmond to accept the minutes of the October Town Board meeting, seconded by Councilman Gildersleeve. All in favor. So carried.
TOWN CLERK’S REPORT: The Town Clerk presented a check to the Supervisor for the General Fund in the amount of $1, 149.00.
- The Village Green Committee will hold the Election Day ham dinner on Tuesday, November 5 at the Community House from 5 PM to 7 PM.
- Office for the Aging “Caring for Those who Cared for Us” information was received.
- Budget and revenue reports ending October 31, 2019 were given to the board members.
- Web Committee: There were no comments or complaints.
- Councilman Desmond reported that the American Legion in Germantown will hold the Veterans Day ceremonies in Livingston on Monday, November 11th at 10:00 AM, Clermont in the Hettling Park at 10:30 and Germantown at Palatine Park at 11:00.
- Councilman Hempel and Gildersleeve are working on the website.
- Supervisor Staats said that the Sexual Harassment/Workplace Violence Training has been completed. The training was held with Holly Hedgepeth from County Human Resources. We will also be rewriting our policy to conform to new requirements.
- The Supervisor reported that the mortgage tax revenues continue to be over the budgeted estimated revenues and the sales tax is also over budgeted amount.
- Solar Energy: The Supervisor advised that Mr. Jeff Irish of Hudson Valley Clear Energy will be meeting with the town. The county is also looking into setting up an energy committee.
- A motion was made to approve the 2020 Budget by Councilman Desmond, seconded by Councilman Hempel. All in favor. So carried.
- A motion was made to re-appoint John Halterman III to the Board of Assessment Review for the five-year term 10/1/2019 to 9/30/2024 by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.
- Supervisor Staats suggested that if you are planning on coming to the Election Day dinner you may want a takeout as it gets very busy for the dinner.
- The Holiday Event will be held on Sunday, December 15th from 6 PM to 7 PM with Caroling at the church from 6 – 6:30 and Santa’s visit for children up to 12 years old at the Community House.
- The Supervisor reported that he did receive a call from the Sheriffs Department on Sunday morning, 11/3/19 regarding the homicide which occurred in town and that there was no danger to anyone in town.
- A motion was made by Councilman Gildersleeve to approve Trust & Agency abstract #10, vouchers #25 & 26 in the amount $655.00, seconded by Councilman Hempel. All in favor. So carried.
- A motion was made by Councilman Desmond to approve Highway abstract #11, Vouchers #103-110 in the amount of $4,274,66, seconded by Councilman Hempel. All in favor. So carried.
- A motion was made by Councilman Hempel to approve General abstract #11, vouchers #283-309 in the amount of $4,669.16, seconded by Councilman Gildersleeve. All in favor. So carried.
Mary Howard, chairwoman of the Hettling Park committee, spoke about the upcoming plan by the committee. On November 17th from 4 to 6 PM at the Community House will meet for the Community Review of the plans, November 23rd at 1:00 P.M. volunteers are needed to plant bulbs at the entrance to the park, the rain/snow date will be November 30th. In December the committee will meet to discuss the final draft. They are also looking to have a kiosk built.
Mr. John Marvin is asking the Town Board to look at and confer with Zoning and Planning Boards about putting limits on events being held that include fireworks and loud music. He and some others that live across the river from the wedding venues on Woods Road are seeking some relief from the fireworks and loud music that they hear every weekend. He is asking the board to look into this and give the Code Enforcement Officer the enforcement tools he needs. The board will review the policies in place and discuss registration fees for events so that it can be easily determined if they are following their permitted number of events.
A motion was made to adjourn at 7:50 P.M. by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor.
Mary Helen Shannon, RMC