CLERMONT FIRE DISTRICT
JANUARY 21, 2019
The Clermont Fire District held their Organizational Meeting and Regular Meeting on Monday, January 21, 2019 at 7:00 P.M. at the Town Hall. Those present were Commissioner Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Ronald Rifenburgh. Also present were Treasurer Denise Fiore, Chief Lloyd Kukon, 1st Assistant Chief Collin Brown, 2nd Assistant Chief Evan Decker, Josh Williams, Sam Williams and Bob Desmond.
Chairwoman Rifenburgh opened the regular meeting:
MINUTES: Commissioner R. Rifenburgh noted a correction on page 53 paragraph 4, ‘The Secretary opened and read’, not Commissioner R. Rifenburgh. Commissioner Miller noted a correction on page 55, #5, should read, ‘may ask’. A motion to accept the minutes with the corrections was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller. All in favor. So carried.
Total amount of December 2018 invoices paid $10,472.11
Proposed January 2019 invoices $2,933.49 + $125.00 = 3,058.49 *
Paid January 2019 invoices $ 455.01
Total $3,388.50 + $125.00 = 3,513.50 *
*Adjusted total for payment for Commissioner S. Rifenburgh training
Reconciliation of Accounts
The Bank of Greene County Balances to Date
Money Market Checking Balance to Date $67,682.64
Checking Balance $ 9,965.57
Less Outstanding Checks $ 3,633.77
Checking Balance to Date $ 6,331.80
Money Market & Checking Account Total $74,014.44
Capital Reserve Fund for Fire Equipment $29,728.61
Capital Reserve Fund for Construction & Improvement $33,666.86
Commissioner R. Rifenburgh asked about an invoice from Sausbiers and why there was no purchase order attached. The invoice was signed by Commissioner Saulpaugh and he was very upset when questioned about why he did not do a purchase order. He did not know that the invoice had come in. It was received and put in the Treasurer’s mailbox to be paid. He left the meeting.
A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to accept the Treasurers report.
- The new file cabinet was purchased from Staples.
- Background checks were received for three new members, O’Connell, Tompkins and Farewell.
- Notification was received that a Child Care Service Home will be located at 1743 Route 9, Clermont for approximately 16 children, Monday – Friday, 7AM to 5:30 PM. A copy was given to the Clermont Code Enforcement Officer.
- Received the Milan Volunteer Fire Department contract to be signed by the Chairwoman.
- Fire and EMS Conference at Turning Stone, 3/28/19 to 3/31/19.
- Letter for Cleaning services to be handed out for anyone interested.
- RBC Wealth Management Contact List to be completed.
- RBC Certificate of Investment Powers
- Received a refund from Arch Insurance for an overpayment of premiums from 2012 discovered in an audit by NYS Department of Financial Services.
- RBC Account Statement for December $368,042.55.
BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh
- National Grid, said to disregard the letter received in November because they put in a new meter and they did not have difficulty getting to the meter.
- Commissioner Bauer fixed flashing on shed.
INSURANCE: Commissioners R. Rifenburgh and Miller
- Peter Fingar of Fingar Insurance will be coming to the February meeting.
LAWS AND POLICIES: All Commissioners
FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh
- The hose and ladder test have been scheduled for April.
- A motion was made to award the bid to Shakerley Fire Truck Sales (VRS) for the new pumper tanker for $396,651.34 by Commissioner R. Rifenburgh, seconded by Commissioner Bauer. A roll call vote was as follows: Commissioner Ronald Rifenburgh, aye; Commissioner Raymond Bauer, aye; Commissioner Ronald Miller,aye; Commissioner Susan Rifeburgh, aye; Commissioner Laurence Saulpaugh, absent. All in favor. So carried.
Bob Desmond thinks that another bid should go out because of the appearance of impropriety of looking at only one bidder. There was discussion on how it is possible for these agents to get a bid in in a short time.
A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller for the Chairwoman to sign the contract for the truck. All in favor. So carried.
Commissioner R. Rifenburgh made a motion that original reports for calls, drills, alarms and work details be in the Town Hall on the day of the meeting. Also, any fire alarm system notices should be attached, seconded by Commissioner Bauer. All in favor. So carried.
The attorney for the purchase of the truck asked that the minutes reflect that a change was made at the last minute before the election to appoint a new election inspector, Robin Daley, replacing Tracey Gallant and that this was authorized by the Commissioners.
- Commissioner R. Rifenburgh is striping the floor on Station #1. He is trying different types of materials.
- Copies of the cleaning proposal will be handed out to prospective applicants.
- Chairwoman Rifenburgh will attend the Commissioners training on March 2, 2019 in Clifton Park. A check will be issued for $125.00 to attend and the Chairwoman will be reimbursed gas and tolls on a motion made by Commissioner Bauer, seconded by Commissioner Miller. All in favor. So carried.
There were five calls for December 2018 as follows:
12/1/18 – Unknown type fire (unattended controlled burn) Church Avenue
12/2/18 – Possible transformer explosion – 3712 Route 9G
12/7/18 – Standby for Tivoli
12/8/18 – Alarm Activation – Devereaux – 168 Pleasantvale Road
12/21/18 – Water Problem – 335 County Route 6
Monthly Drill/Work Detail
12/15/18 – Children’s Christmas Party – work detail – 8 firefighters
12/18/18 – Interior drill at Milan – 3 firefighters
12/18/18 – Station #1 Equipment Check – 1 firefighter
There was not report from the Chief as he was called away.
A motion was made by Commissioner R. Rifenburgh to pay the bills including the $125.00 for Commissioner training, seconded by Commissioner Bauer. All in favor. So carried.
Commissioner R. Rifenburgh reported the Fuel Usage at 23.4 gallons.
A motion was made to adjourn by Commissioner Bauer, seconded by Commissioner Miller at 9:30 PM.
Mary Helen Shannon
Fire District Secretary