Town Board – Organizational Meeting – January 2022
RESOLUTIONS
JANUARY 3, 2022
2022 ORGANIZATIONAL MEETING
RESOLUTION #01-2022
Time/Date for Regular Town Board Meetings
First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.
Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried
RESOLUTION #02-2022
Town Board Meeting Rules and Regulations
- Call to order
- Salute of Flag
- Acceptance of the minutes of the previous meeting
- Written communications to the Town Board:
Town Clerk Report
Mail Review - Committee Reports and Updates
- Old Business
- New Business
- Supervisors Report
- Pay Abstracts
- Public Comment/Communication – Public comments will be taken at the end of the meeting at the discretion of the Supervisor, unless engaged during the meeting.
- Adjournment
Motion made to approve by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried
RESOLUTION #03-2022
Naming Official Newspaper
Register Star
Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #04-2022
Naming Bank for Deposits
- Supervisor: Bank of Greene County
- Town Clerk: Bank of Greene County
- Tax Collector: Bank of Greene County
- Justice Christensen: Bank of Greene County
- Justice Banks: Bank of Greene County
Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #05-2022
Authorize Town Supervisor to appoint a bookkeeper.
- Pursuant to Section 29 of the Town Law
- Necessary for proper conduct of Town Affairs
Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor – So carried
RESOLUTION #06-2022
Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town Investment policy (General Municipal Law, Section 11)
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried.
RESOLUTION #07-2022
Appoint Official Dog Shelter
Pine Plains Veterinary Hospital Associated PC
Route 199
Pine Plains, New York 12567
(518) 398-7575 or 398-9494
Round Top Animal Hospital
71 Palatine Park Road, Suite 8
Germantown, New York 12526
(518) 537-7387
Motion made by Councilwoman Lusher Shute, seconded by Councilwoman Brownson.
All in favor – So carried.
RESOLUTION #08-2022
Appoint Official Dog Control Officer at the Budgeted Amount.
Desiree Webber
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.
RESOLUTION #09-2022
Authorize Town Justices to hire a Court Stenographer when necessary.
- For a proper record of testimony
- Within limit of 2021 budget
Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried.
RESOLUTION #10-2022
Appoint Town Historian
Dawn Brownson
Motion made to approve by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried.
RESOLUTION #11-2022
Appoint Code Enforcement Officer
John Fieser at $1000.00 per month
Deputy Code Enforcement Officer at $100.00 per month, if needed.
(Appointed by Code Enforcement Officer)
Motion made to approve by Councilwoman Brownson, seconded by Councilwoman Lusher Shute
All in favor – So carried
RESOLUTION #12-2022
Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)
(Within 2022 budget limits)
Freeman-Howard, P.C., Hudson, New York
Motion made to approve by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.
RESOLUTION #13-2022
Appoint Town Engineer
CPL (Clark Patterson Lee)
Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #14-2022
Designate Official Representatives to Association of Towns Annual Meeting
Supervisor Staats and Councilman Gildersleeve
Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #15-2022
Establish 58.5 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)
Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #16-2022
Authorize Town Supervisor to sign 2022 State and Local Youth Contracts
Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #17-2022
Appoint Registrar of Vital Statistics
Tracey Gallant
Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried
RESOLUTION #18-2022
Re-appoint Laurence Saulpaugh, Chair of the Planning Board
Re-appoint Clayton Andrus, Deputy Chairman.
Motion made by Councilwoman Brownson, seconded by Councilman Desmond
All in favor – So carried
RESOLUTION #19-2022
Re-appoint Desiree Webber, Planning Board Secretary
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried
RESOLUTION #20-2022
Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals
Appoint Luke Kumburis – Deputy Chairman
Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #21-2022
Appoint Desiree Webber Zoning Board Secretary
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried
RESOLUTION #22-2022
Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital
Statistics – Mary Helen Shannon and Lee Gallant
Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #23-2022
Town Highway Superintendent’s appointment for Deputy Highway
Superintendent – Adom Lawyer
Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried.
RESOLUTION #24-2022
Town Supervisor’s appointment for Deputy Supervisor
Robert Desmond for term of January 1, 2022 – December 31, 2022.
Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute
All in favor – So carried.
RESOLUTION #25-2022
Town Supervisor’s appointment for Budget Officer
Raymond J. Staats
Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried
RESOLUTION #26-2022
Town Supervisor’s appointment for Town Bookkeeper
Brian Fitzgerald, CPA, PC
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried
| Town Board Committees | CHAIR | CO-CHAIR |
| Auditing | All Town Board Members | |
| Building & Grounds | Robert Desmond | Raymond Staats |
| Cable TV, Internet Networking | Kris Gildersleeve | Lindsey Lusher Shute |
| Grants | Dawn Brownson | Lindsey Lusher Shute |
| Highway | Robert Desmond | Raymond Staats |
| Insurance | All Town Board Members | |
| Legal | Raymond Staats | |
| Planning, Zoning and Board of Assessment Review | Robert Desmond | Lindsey Lusher Shute |
| Recreation and Community Event | Kris Gildersleeve | Dawn Brownson |
| Village Green Committee | Liaison to Town Board – Tami Connolly | |
| Easter Egg Hunt Barbecue Election Day Dinner Holiday Program | ||
| School Liaison | Kris Gildersleeve | Lindsey Lusher Shute |
| Historical Committee | Dawn Brownson | Lindsey Lusher Shute |
| Parkland Use | Robert Desmond | Lindsey Lusher Shute |
Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor. So carried.
RESOLUTION #28-2022
Appoint Kris Gildersleeve Webmaster for Clermont’s website
Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor. So carried.
RESOLUTION #29-2022
Re-appoint representatives to the Columbia County Office for Aging for the term of
January 1, 2022 – December 31, 2022.
Clayton Andrus
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.
RESOLUTION #30-2022
Re-appoint members of the Board of Ethics for the term of
January 1, 2022 – December 31, 2022.
Mary Howard
Susan Rifenburgh
Tracey Gallant
Ray Tousey
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.
RESOLUTION #31-2022
Re-appoint Jennifer Phillips to the Planning Board for a seven-year term,
January 1, 2022- December 31, 2028.
Re-appoint Don VanWagner to the Zoning Board for a five-year term,
January 1, 2022- December 31, 2026.
Re-appoint John Gall as the Chair of the Board of Assessment Review for a seven-year term,
January 1, 2022- December 31, 2026.
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.
RESOLUTION #32-2022
Accept 2021 Salaries stated in the 2021 Budget, as follows:
| OFFICE | SALARY | PAY BASIS |
| Supervisor | $ 5,600.00/yr | Monthly Payroll |
| Councilpersons (4) | $ 2,600.00/yr | Monthly Payroll |
| Town Justice | $ 5,700.00/yr | Monthly Payroll |
| Town Justice | $ 5,700.00/yr | Monthly Payroll |
| Town Clerk | $ 7,100.00/yr | Monthly Payroll |
| Deputy Town Clerk | $ 15.00 hr. | By Voucher |
| Tax Collector | $ 4,700.00/yr | Monthly Payroll |
| Highway Superintendent | $52,316.00/yr | Bi-weekly Payroll |
| Certified Assessor | $15,575.00/yr | Monthly Payroll |
| Court Clerk (1) | $ 383.33/mo | Monthly Payroll |
| Code Enforcement Officer | $12,000.00/yr | Monthly Payroll |
| Deputy Code Enforcement Officer | $ 100.00/mo | Monthly Payroll |
| Town Custodian | $ 1,900.00/yr | Monthly Payroll |
| Assessment Review Board Mtg. Additional time | $ 100.00/day $ 10.00 Hr. | By Voucher By Voucher |
| Secretary – BAR | Minimum Wage | By Voucher |
| Zoning Chairperson | $ 1,000.00/yr | Yearly Payroll * |
| Planning Chairperson | $ 1,000.00/yr | Yearly Payroll * |
| Zoning Co-Chairperson | $ 800.00/yr | Yearly Payroll * |
| Planning Co-Chairperson | $ 800.00/yr | Yearly Payroll * |
| Zoning Members | $ 800.00/yr | Yearly Payroll * |
| Planning Members | $ 800.00/yr | Yearly Payroll * |
| Zoning Secretary | $ 1,000.00/yr | Yearly Payroll |
| Planning Secretary | $ 1,000.00/yr | Yearly Payroll |
| Trial Juror | Minimum Wage | By Voucher |
| Dog Control Officer | $ 360.00/mo | Monthly Payroll |
| HIGHWAY DEPARTMENT | ||
| Full Time | $ 22.00/hr | Bi-weekly Payroll |
| Part Time ( Summer ) | Minimum Wage | Bi-weekly Payroll |
| Part Time ( Winter ) | Minimum Wage | Bi-weekly Payroll |
| Deputy Highway Superintendent | $1,000/yr | ½ in June, ½ in December |
Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.
Motion made to accept 2022 Salaries per Town Budget made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor. So carried.
Resolution #33 -2022 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.
A motion was made by Councilwoman Lusher Shute, seconded by Councilman Desmond to approve this resolution.
All in favor. So carried.
Resolution #34-2022 – Town of Clermont Official Undertaking of Municipal Officers
A motion was made to approve by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor. So carried.
Resolution #35-2022 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2022 and December 31, 2022 according to the terms and conditions of the lease.
A motion was made to approve this agreement made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute. All in favor. So carried.
Resolution #36-2022 – Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2021 to December 31, 2021.
A motion was made to approve by Councilwoman Lusher Shute, seconded by Councilman Desmond. All in favor. So carried.
Resolution #37-2022 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2021 to December 31, 2021.
A motion was made to approve by by Councilwoman Lusher Shute, seconded by Councilwoman Brownson.
All in favor. So carried.
These agreements will be reviewed with the other policies of the Town.
- Review Highway Personnel Policy (Note Changes if Any)
- Review Procurement Policy (Note Changes if Any)
- Review Fixed Assets
- Review Investment Policy (Note Changes if Any)
- Sexual Harassment Policy
- Code of Ethics
- Cash Management
- Emergency Preparedness Plan
- Review Road Bonds (If any)
- Review Other Bonds (If any)
- Review Workplace Violence Policy
A motion was made to set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor on January 15th at 10:00 A.M. by Councilman Desmond, seconded by Councilman Gildersleeve.
A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Desmond.
Respectfully submitted,
Tracey J Gallant
Town Clerk