CLERMONT FIRE COMMISSIONERS
REGULAR MEETING
JANUARY 15, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, January 15, 2018 at 7:00 P.M. following the Organizational Meeting.  Those present were Commissioner Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller, Commissioner Raymond Bauer, Commissioner Ronald Rifenburgh, Treasurer Denise Fiore, Chief Lloyd Kukon, 1^st Assistant Chief Collin Brown, Captain Les Coon, 1^st Lieutenant Ryan Brown, 2^nd Lieutenant Natasha Moyer, Fire Police Captain Harry Pease, Robert Desmond and Secretary Mary Helen Shannon.

MINUTES:  After review of the December minutes a motion was made by Commissioner Saulpaugh to accept the minutes, seconded by Commissioner R. Rifenburgh.  All in favor.  So carried.

TREASURERS REPORT:

Total amount of December invoices paid                                          $  6,214.97

Proposed January invoices                                                                  $  2,975.40  *

Paid January invoices                                                                          $  2,514.59

Total                                                                                                    $  5,489.99  *

                        *Adjusted deducting $69.00 for Sausbiers invoice

Reconciliation of Accounts:

The Bank of Greene County Balances to Date

Money Market Checking Balance                                                      $54,474.48

Checking Balance                                                                               $  4,441.53

Less Outstanding Checks                                                                   $  2,433.84

Checking Balance to Date                                                                  $  2,007.69

Money Market and Checking Account Total                                     $56,482.17

Capital Reserve Fund for Fire Equipment                                          $29,713.04

Capital Reserve Fund for Construction & Improvements                  $33,648.42

A motion was made by Commissioner Saulpaugh to approve the Treasurer’s report, seconded by Commissioner Miller.  All in favor.  So carried.

CORRESPONDENCE:

• RBC Wealth Management December 2017 account statement – $380,893.87
• Certificate of Liability Insurance for Commercial Instruments & Alarm Systems
• Penflex Plan and Trust Documents for LOSAP.  There was discussion about putting the plans on the District Website and giving copies to new memberes that join after January 1, 2018 as the Plan has changed for them.  A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller for the Treasurer to add these to the website. All in favor.  So carried.
• A motion was also made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to give an information packet to an applicant as the time he/she receives an application for membership with the plan document in it. All in favor.  So carried.

BUILDING AND GROUNDS: Commissioners Bauer and Saulpaugh

No Report

INSURANCE: Commissioners R. Rifenburgh and Miller

Chairwoman Rifenburgh received an email from Fingar Insurance that they would like to come to the February 19^th meeting to discuss our policy.

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• Commissioner Bauer asked about the scheduling of the service on the trucks. This servicing has to be scheduled, oil changes at Joe’s Auto, if air filters are needed have them done.  Pump service should be scheduled with VRS and pump test by Waterway. The trucks should be inspected when they are serviced by Joe’s.  Air testing of the compressor is supposed to be done trice a year, January and June and servicing is once a year.
• Truck 6010 which had the foam residue was cleaned up.
• Chief Kukon had a recall notice on the AED for corrosion.  It was corrosion in a connection but it was checked and fixed.
• The light outside the truck bay at Station #2 has been fixed with a new bulb.
• Inventory is being done at Station #1 and there are some air bottles which should be declared as scrap. 
• Commissioner R. Rifenburgh asked if the light and siren came back from the former Chief.  The light did but the siren did not.  Chief Kukon will check on that.

LOSAP: All Commissioners

• The reports for the year have not yet been received.

LAWS AND POLICIES: All Commissioners

No Report

LEGAL: All Commissioners

No Report

OLD BUSINESS:

• Lettering of the trucks has been done on trucks 6013 and 6010.
• The Treasurer did complete the Treasurer’s training given by the Association of Fire District, but the Secretary has not yet.

NEW BUSINESS:

• Chief Kukon would like to appoint Wes Werner as Engineer.
• Commissioner Bauer would like to know about the District maps and where to get them.  There were copies at each Station.  He will look into where to get them if they are not in the firehouses. 
• Commissioner Bauer would like to attend the Commissioner’s course on March 3^rd at Wilton Fire House.  A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to approve Commissioner Bauer attending the course. All in favor.  So carried.
• Commissioner R. Rifenburgh asked the Chief if the driver training information will be accessible to him when he needs them.
• Right to Know Policy: MSD sheets should be on file at both stations.  Commissioner Miller will look into what we need to have.  OSHA also requires a posting of any injuries or illnesses in the past year be posted at the firehouses.
• Commissioner R. Rifenburgh suggested that the Commissioners start thinking about replacing the tanker truck #60-34.  It is a 1996, twenty two years old. The last payment will be made on the mini-pumper in October 2019.  Suggested asking VRS to write up specs for a replacement of the Pumper because the process takes from 18 months to two years.
• Commissioner R. Rifenburgh said that there are two Chiefs vehicles without a lightbar or siren.  There is an unexpended balance from last year of $6,000.  He suggested that the Chief and 1^st Assistant decide what they want, not to exceed $3,000 for a lightbar and siren.  A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to purchase what they need, not to exceed $3,000 from last year’s balance.  All in favor.  So carried.

CHIEFS REPORT:

There were no calls to report for December.

Drill:

12/18/17 – Equipment Check – Ventilation – 13 Firefighters attended

• Harry Pease is the new Fire Police Captain. Commissioner R. Rifenburgh suggested that he take an inventory of what gear and items his members have and what they need and let the Chief know.

• The Chief appointed Wes Werner to be engineer.
• An Ice Rescue drill was held and an Officers meeting was also held.
• The Chief said that a coat drying rack is needed. They cost about $6,000.00. The Chief will look into it further and request the fire department to help with the purchase by paying half.
• Commissioner R. Rifenburgh suggested to the Chief that he see how much gear he needs for the members.
• Pager cases have been ordered and should be here in a few weeks.
• The Chief said that Evan Decker is interested in coming back as Car #3.  He wanted to know if Evan can he be appointed.  The fire company should ask if anyone else is interested in the position.  If not, they could appoint him, then the district could approve him.
• Commissioner Saulpaugh would like to see a drill on hybrid cars and solar panels.

MOTION:

Commissioner R. Rifenburgh made a motion to pay the bills less the $69.00 to Sausbiers for checking the fire extinquishers, which is believed to be for Station #2, seconded by Commissioner Saulpaugh. All in favor.  So carried.

FUEL REPORT: Commissioner R. Rifenburgh reported the fuel usage at 48.8 gallons from 11/22/17 to 1/14/18.

PUBLIC COMMENTS:

NONE

A motion was made to adjourn by Commissioner Miller, seconded by Commissioner Saulpaugh at 9:15 P.M.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

                                           CLERMONT FIRE COMMISSIONERS

                                                ORGANIZATIONAL MEETING

                                                     JANUARY 15, 2018

The Clermont Fire Commissioners held their Organizational Meeting on Monday, January 15, 2018 at 7:00 P.M. at the Town Hall.  Those present were Commissioner Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller, Commissioner Raymond Bauer, Commissioner Ronald Rifenburgh, Treasurer Denise Fiore, Lloyd Kukon, Collin Brown,  Ryan Brown,  Natasha Moyer, Harry Pease, Les Coon and Robert Desmond.

The meeting was opened with the salute to the flag.

Commissioner Raymond Bauer was reelected in December 2017 and was sworn in for the new five year term by the Secretary.

Treasurer Fiore called the meeting to order.

Resolution #1 – 18   Appointment of Chairman

The Treasurer asked for a motion to nominate the Chairperson. Commissioner Bauer nominated Susan Rifenburgh as Chairperson. Nomination seconded by Commissioner Saulpaugh.  There were no further nominations. A motion was made by Commissioner Ronald Rifenburgh, seconded by Commissioner Bauer to close the nominations.  All in favor.  So carried.   The Treasurer casts one ballot for Chairwoman Susan Rifenburgh.

Resolution #2 – 18 Appointment of Vice – Chairman

Commissioner Ronald Rifenburgh made a motion nominating Commissioner Laurence Saulpaugh as Vice Chairman, seconded by Commissioner Bauer.  There were no other nominations.  All in favor.  So carried.

Resolution #3 – 18 Appointment of Secretary

Commissioner Saulpaugh made a motion to appoint Mary Helen Shannon for Secretary at the budgeted salary of $2600.00, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #4 – 18 Appointment of Treasurer

Commissioner R. Rifenburgh made a motion to appoint Denise Fiore for Treasurer at the budgeted salary of 2,600.00, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #5 – 18 Appointment of Attorney

Commissioner Saulpaugh made a motion to appoint the Law Office of Freeman-Howard, Andy Howard, Esquire, seconded by Commissioner R. Rifenburgh.  All in favor. So carried.

Resolution #6 – 18 Appointment of Accountant

Commissioner R. Rifenburgh made a motion to appoint Mark Fitzgerald as Accountant, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #7 – 18 Approval of Surety/Undertaking for Treasurer

A motion was made to approve the surety/undertaking for the Treasurer by Commissioner R. Rifenburgh, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Resolution #8 – 18 Appointment of Fire District Chief and Line Officers

A motion was made by Commissioner R. Rifenburgh to approve the following, seconded by Commissioner Bauer.

Fire Chief – Lloyd Kukon

Assistant Fire Chief – Collin Brown

1^st Lieutenant – Ryan Brown

2^ndLieutenant – Natasha Moyer

Captain – Les Coon

Fire Police Captain – Harry Pease

All in favor.  So carried.

The above were sworn in by the Secretary.

Resolution #9 – 18 Official Newspaper

A motion was made by Commissioner Saulpaugh to retain the Register Star as the official District newspaper, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #10 – 18 Official Bank

A motion was made by Commissioner R. Rifenburgh to name the Bank of Greene County as the official District Bank, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #11 – 18 Authorizing Prepayment of Bills

A motion was made by Commissioner R. Rifenburgh that utilities, such as fuel oil, electric, phone and rent can be paid prior to authorization from the Commissioners, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #12 – 18 Authorizing the Chief to spend up to $200.00 without prior authorization from the Board of Fire Commissioners.

A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Resolution #13 – 18 Signing of Contracts

A motion was made to empower the Chairperson or Vice Chairperson, in the Chairperson’s absence, to sign any contracts when contracts are approved by at least three members of the Board by Commissioner R. Rifenburgh, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Resolution #14 – 18 Designation the Location, Date and Time of the Regular monthly meeting of the Board of Commissioners

A motion was made by Commissioner R. Rifenburgh to hold the meetings on the third Monday of the month at 7:00 P.M. at the Town Hall, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #15 – 18 Designating Membership in Associations for District purposes.

A motion was made by Commissioner R. Rifenburgh designating the Association of Fire Districts, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Resolution #16 – 18 Designation of Conventions, Meetings, Seminars, Training

A motion was made by Commissioner R. Rifenburgh to approve Commissioners Training for newly elected Commissioners, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Resolution #17 – 18 Operating Commitees

Buildings and Grounds – CommissionerBauer, Commissioner Saulpaugh

            Insurance – Commissioner R. Rifenburgh, Commissioner Miller

            Laws and Policies – All Commissioners

            Fire Equipment – Commissioner Bauer, Commissioner Saulpaugh

            Legal – All Commissioners

            LOSAP – All Commissioners

A motion was made to accept the committee designations by Commissioner R. Rifenburgh, seconded by Commissioner Miller.  All in favor.  So carried.

Resolution #18 – 18 Approval of any Leases of Fire Station or Administrative Facilities

A motion was made to approve the amount of the $2,000.00 per month for the lease of Station #2 Truck bay by Commissioner Bauer, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Resolution #19 – 18 Procurement and Purchasing Policy

A motion was made to reaffirm that there have been no changes to the policy by Commissioner R. Rifenburgh, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Resolution #20 – 18 Insurance Agency

A motion was made to approve Fingar Insurance as the insurance agent for the District by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.  All in favor.  So carried.

Resolution #21 – 18 Appointment of LOSAP Audit Accountant

A motion was made to appoint Brian Fitzgerald as the LOSAP Audit Accountant by Commissioner Saulpaugh, seconded by Commissioner Miller.  All in favor.  So carried.

Resolution # 22 – 18 Appointment of District Physician and or Physical Examination Policy

A motion was made to name Albany Med- Emergent Care for physicals by Commissioner R. Rifenburgh, seconded by Commissioner Miller.  All in favor.  So carried.

A motion was made to adjourn the Organizational Meeting by Commissioner Miller, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

CLERMONT TOWN BOARD

REVIEW OF BOOKS AND POLICIES

JANUARY 13, 2018

The Clermont Town Board met on Saturday, January 13, 2018 at 10:00 A. M. to review and audit the books of the Town Clerk, Tax Collector, Town Justices and Supervisor and to review all policies.  Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson and Councilman Kris Gildersleeve.  Councilman Evan Hempel was absent.  Others present were Joan Buser, Tax Collector, Ronald Banks, Town Justice, Lee Gallant, Court Clerk and Mary Helen Shannon, Town Clerk.

After the audit of the books for the end of 2017 and random months during the year, the Board found no discrepancies.

The following policies were reviewed with no changes:

            Cash Management Policy

            Code of Ethics

            Highway Personnel Policy

Investment Policy

Procurement Policy

Sexual Harassment Policy

Workplace Violence Prevention Policy

The Highway Personnel Policy was reviewed and there was discussion about Health insurance for family membership.  Supervisor Staats would like to talk to the County Human Resources department before any changes are made.

It has been suggested that we should have a noise ordinance.  Our town engineer has submitted a proposal for review.  The board will review this with our building inspector and engineer before adopting the ordinance.

The building inspector has suggested some changes to the building permit fees.  The board agrees with the changes he is proposing and it will be adopted at the next meeting.

There were no changes to the lease with the Canaan Fellowship for use of the Community House and no changes to the agreements with Pine Plains Veterinary Associates and Round Top Animal Hospital for their services.

A motion was made to adjourn at 12:30 P.M. by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

                                    CLERMONT PLANNING BOARD

                                                January 10, 2018

The Clermont Planning Board held its regular meeting on Wednesday, January 10, 2018 at 7:30 P.M. at the Town Hall. Those in attendance were Clayton Andrus, Mary Howard, Ronald Miller, and Tom Jantzen. Others present were George Schmitt, Engineer for the Town, Brian Henchy, Attorney for the Town. In the absence of Chairman Saulpaugh, Deputy Chairman Clayton Andrus opened the meeting.  After review of the December 13, 2017 minutes, a motion was made by Mary Howard, and seconded by Tom Jantzen, to accept the minutes.  All in favor. So carried.

Wesley and Cheryl Werner, 382 Nevis Road, Tax Map ID# 180.-2-31, application for a Minor Subdivision, Resubmittal of the Werner property application to extended an additional 62 days due to extenuating circumstances on part of the applicant and lack of any change of the application and site plan materials, which were approved on November 8, 2017.  Motion by Mary Howard, seconded by Ron Miller.

Motion to adjourn was made by Mary Howard and seconded by Tom Jantzen.  All in favor. So carried.  The meeting adjourned at 7:50pm.

Respectfully submitted,

Desiree M. Webber, Secretary Date: 

                                                           CLERMONT TOWN BOARD

                                                                     JANUARY 2, 2018

 

The Clermont Town Board held their Organizational meeting, regular meeting and public hearing on Local Law No. 1 of 2018 on January 2, 2018 at 6:45 P.M. at the Town Hall.  Those present were Supervisor Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson. Councilman Evan Hempel and Councilman Kris Gildersleeve.  There was no one else present.

 

Supervisor Staats opened the Public Hearing on Veterans who rendered military service to the United States during the “Cold War”. that has to be done every ten years.  This does not change anything, it renews the exemption that is in place. There were no questions by anyone on the Board and there were no spectators present.  A motion was made to close the public hearing by Councilman Desmond, seconded by Councilwoman Brownson.  All in favor.  So carried.

 

Three members of the Town Board were sworn in by the Clerk, Supervisor Raymond Staats, Councilman Robert Desmond and Councilman Kris Gildersleeve for a new four-year term.

 

Following the Organizational Meeting and the Public Hearing the regular meeting was opened by Supervisor Staats.

 

MINUTES:

A motion was made by Councilman Desmond, seconded by Councilman Brownson to accept the minutes of the December 5^th meeting.  All in favor.  So carried.

 

A motion was made by Councilman Hempel to accept the minutes of the December 27^th Year End meeting, seconded by Councilman Gildersleeve.  All in favor.  So carried.

 

TOWN CLERK’S REPORT:

The Town Clerk presented a check to the Supervisor for the General Fund in the amount of $845.50.  A motion was made to accept the Town Clerk’s report by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor.  So carried.

 

CORRESPONDENCE:

• Received the Columbia County Office for the Aging Newsletter.  Copies are available.
• The Senior shredding program will be held again in March for seniors to bring in their personal papers to be shredded.
• Website: There were no comments.
• The Supervisor provided reports for December 2017. 

  COMMITTEE REPORTS:

• Councilman Desmond reported on the Community Solar Power Project in Clermont which was completed recently.  This was announced by the New York State Energy and Resource Authority. This solar power project was developed by Hudson Solar Energy and most of the panels have been sold.  There are only a few panels left.  Jeff Irish is the contact person for Hudson Solar Energy.

• Councilman Desmond reported on the Planning and Zoning training session that he attended and was presented by Mary Howard, a member of our Planning Board and the American Institute of Certified Planners.  Members of the Town Planning Board, Zoning Board and the Building Inspector attended and received two hours credit.  Councilman Desmond has attended others sessions and he said that this was one of the best he has attended.
• Web Committee:  Councilman Hempel said that he has a few people interested but if anyone is interested in helping to revamp the website please get in touch with him, Supervisor Staats or the Town Clerk.
• GRANT: Councilwoman Brownson said that the Bank of Greene County has a grant opening through January 16^th for up to $2500.00.  She is hoping for ideas for this grant. 
• DEC UPDATE:  Supervisor Staats said we have not finalized with DEC on the Brownfield project but we have sent them a list of questions regarding the charges. He has not received any answers to those questions.  The balance of what is owed for the final capping is $84,896.
• HIGHWAY:  Supervisor Staats reported that we have received the new highway pickup truck. The 2011 Ford will go to the online auction site. The book value is just higher than $13,000. Supervisor Staats thinks we should at least ask for $12,000.00 and would like the board’s input. The truck was purchased new in 2011 and the suggested retail was $34,000 with an additional $5000 for the plow.  We paid $23,000 under the state contract and $5000 for the plow. There is a slight problem with the transmission but the mechanic does not see a problem that should be fixed.  The board would like to try to get $13,000.00 for the truck. 
• INSURANCE: At the year-end meeting, Gregory and Peter Fingar provided us with the rates for our insurance for this year. Our premiums have not changed very much in the last five or six years. The Supervisor said that we should, every few years, interview with other agencies for insurance, attorney, engineer and bookkeeping services.

   

  NEW BUSINESS:

• LOCAL LAW NO. 1 OF 2018: The public hearing was held prior to this meeting to extend the exemption for Veterans who rendered military service to the United States during the “Cold War”.   A motion was made by Councilman Gildersleeve, seconded by Councilwoman Brownson to approve Local Law No. 1 of 2018.  A roll call vote was held: Councilman Desmond, Councilwoman Brownson, Councilman Hempel, Councilman Gildersleeve and Supervisor Staats all voting in the affirmative. So Carried. A copy will be provided to the Director of Real Property, Clermont’s Assessor and the Secretary of State.
• FINANCIAL REVIEW: Supervisor Staats reported that the sales tax received so far this year is favorable and he believes we will be about 6% to 7% above budgeted amount.  The total unexpended amount in the General fund is $35,444, the revenues are about $31,000 in the positive once the sales tax and mortgage tax is received which puts us way over the budget. In the Highway fund the unexpended amount is $28,487 and the revenues will be about $22,942 in the positive.General: $380,204.00 starting fund balances and at years end we reduced our fund balance by about $55,000.00.

  Highway: The starting fund balance was $164,857.82 and the ending balance $195,266.66 but that was because $25,000 was transferred out of his truck fund.

             The Supervisor is very happy with the balances this year.

• The audit review of the books of the Supervisor, Town Clerk, Tax Collector and Justices will be     held on Saturday, January 13^th at 10:00 AM.  The board will also review the Town policies.   

  SUPERVISORS REPORT:

• Mary and Daniel Howard made a $1,000 donation to the park.  They are hoping to make a $5,000 donation in 2018.  They would like this to be a matching type donation for the park. She will match any donation received up to $5,000.00.  We will be looking for volunteers to work on this to seek donations for the park.  Supervisor Staats thanked Mary Howard for the session she taught.
• Supervisor Staats thanked the Highway employees for working over the Christmas Holiday plowing and keeping the roads safe.
•  There was an article on line in the Register Star that Supervisor Staats was the only Supervisor to vote no on the County Budget because they raised the taxes.  It has been placed on the Town website. 

  ABSTRACTS:

• A motion was made by Councilwoman Brownson to approve Highway abstract #1, voucher #1, in the amount of $3,947.56, seconded by Councilman Hempel.  All in favor.  So carried.
• A motion was made by Councilman Gildersleeve to approve General Abstract #1, vouchers #1-13 in the amount of $17,833.96, seconded by Councilman Hempel.  All in favor.  So carried.   

  PUBLIC COMMENTS:

  None

   

  A motion was made to adjourn by Councilman Desmond, seconded by Councilman Hempel at 7:55 P.M.  All in favor.  So carried.

   

  Respectfully submitted,

   

   

   

  Mary Helen Shannon, RMC

  Town Clerk

   

   

   

   

RESOLUTIONS                                                                                                                                                     JANUARY 2, 2018

                                                                            2018 ORGANIZATIONAL MEETING

 

 

RESOLUTION #01-18

 

Time/Date for Regular Town Board Meetings

First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1^st Monday. 

 Motion made by Councilman Hempel, seconded by Councilman Gildersleeve.

All in favor – So carried

 

RESOLUTION #02-18

Town Board Meeting Rules and Regulations

1. Call to order
2. Salute of Flag
3. Acceptance of the minutes of the previous meeting
4. Written communications to the Town Board:Town Clerk Report/  Mail Review
5. Committee Reports and Updates
6. Old Business
7. New Business
8. Supervisors Report
9. Pay Abstracts
10. Public Comment/Communication – Public comments will be taken at the end of the meeting unless engaged by the Board during the meeting.
11. AdjournmentMotion made to approve by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                              All in favor – So carried

    RESOLUTION #03-18

    Naming Official Newspaper

    Register Star

    Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.

    All in favor – So carried

    RESOLUTION #04-18

    Naming Bank for Deposits

       1.  Supervisor                          Bank of Greene County

       2.  Town Clerk                         Key Bank

       3.  Tax Collector                     Bank of Greene County

       4.  Justice Christensen         Key Bank

       5.  Justice Banks                    Key Bank

     

        Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

    All in favor – So carried

     RESOLUTION #05-18

     Authorize Town Supervisor to appoint a bookkeeper.

1. Pursuant to Section 29 of the Town Law
2. Necessary for proper conduct of Town Affairs Motion made by Councilman Hempel, seconded by Councilman Desmond.

                                                                              All in favor – So carried

   RESOLUTION #06-18

    Authorize Town Supervisor to temporarily invest idle monies in accordance with  the Town Investment policy (General Municipal Law, Section 11)

   Motion made by Councilwoman Brownson, seconded by Councilman Hempel.

                                                                           All in favor – So carried.

   RESOLUTION #07-18

   Appoint Official Dog Shelter

        Pine Plains Veterinary Hospital Associated PC

        Route 199

        Pine Plains, New York 12567

              (518) 398-7575 or 398-9494

              

               Round Top Animal Hospital

               71 Palatine Park Road, Suite 8

               Germantown, New York 12526

               (518) 537-7387

              Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                                       All in favor – So carried.

   RESOLUTION #08-18

   Appoint Official Dog Control Officer at the Budgeted Amount.

                           Desiree Webber

               Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

                                                                                       All in favor.  So carried.

   RESOLUTION #09-18

     Authorize Town Justices to hire a Court Stenographer when necessary.For a proper record of testimony Within limit of 2018 budget

3.  Motion made by Councilman Desmond, seconded by Councilman Hempel                                                                                    All in favor – So carried.
4. RESOLUTION #10-18
5. Appoint Town Historian             Dawn Brownson         
6. Motion made to approve by Councilman Hempel, seconded by Councilman Gildersleeve.

                                                                                       All in favor – So carried.

   RESOLUTION #11-18

   Appoint Code Enforcement Officer

             Sam Harkins at Budgeted amount

               Deputy Code Enforcement Officer at $100.00 per month, if needed.

   (Appointed by Code Enforcement Officer)

   Motion made to approve as modified by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                                       All in favor – So carried

   RESOLUTION #12-18

    

    Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)

                                                                     (Within 2018 budget limits)

                     Freeman-Howard, P.C., Hudson, New York

        

   Motion made to approve by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

    

   RESOLUTION #13-18

    

    Appoint Town Engineer

   Morris Associates

    

   Motion made by Councilman Desmond, seconded by Councilman Hempel.

                                                                           All in favor – So carried

    

    

   RESOLUTION #14-18

    

   Designate Official Representatives to Association of Towns Annual Meeting

   Supervisor Staats and Councilman Desmond

              

   Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.

                                                                                       All in favor – So carried

    

   RESOLUTION #15-18

    

      Establish .54 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)                

                Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

                                                                                       All in favor – So carried

    

   RESOLUTION #16-18

    

   Authorize Town Supervisor to sign 2018 State and Local Youth Contracts

    

   Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

                                                                          All in favor – So carried

    

   RESOLUTION #17-18

    

   Appoint Registrar of Vital Statistics

   Mary Helen Shannon

            

    Motion made by Councilman Desmond, seconded by Councilman Hempel.

   All in favor – So carried

    

   RESOLUTION #18-18

    

   Re-appoint Laurence Saulpaugh, Chair of the Planning Board                      

   Re-appoint Clayton Andrus, Deputy Chairman.              

    

   Motion made by Councilwoman, seconded by Councilman Hempel

                                                                          All in favor – So carried

    

    

   RESOLUTION #19-18

    

   Re-appoint Desiree Webber, Planning Board Secretary

    

   Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.

                                                                          All in favor – So carried

    

   RESOLUTION #20-18

    

   Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals

                Appoint Peter Cichetti – Deputy Chairman

    

    Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                          All in favor – So carried

    

   RESOLUTION #21-18

    

    Appoint Desiree Webber Zoning Board Secretary

    

    Motion made by Councilman Hempel, seconded by Councilman Gildersleeve.

                                                                          All in favor – So carried

    

   RESOLUTION #22-18

    

   Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital

   Statistics – Tracey Gallant

                

              Motion made by Councilman Desmond, seconded by Councilwoman Brownson.

   All in favor – So carried

    

   RESOLUTION #23-18

    

    Town Highway Superintendent’s appointment for Deputy Highway

                        Superintendent – Adom Lawyer

    

   Motion made by Councilman Desmond, seconded by Councilman Hempel.

                                                                           All in favor – So carried.

    

   RESOLUTION #24-18

    

   Town Supervisor’s appointment for Deputy Supervisor

   Robert Desmond for term of January 1, 2018 – December 31, 2018.

    

   Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                          All in favor – So carried.

   RESOLUTION #25-18

    

   Town Supervisor’s appointment for Budget Officer

    Raymond J. Staats

    

    Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                          All in favor – So carried

    

   RESOLUTION #26-18

    

   Town Supervisor’s appointment for Town Bookkeeper

   Brian Fitzgerald, CPA, PC

    

   Motion made by Councilwoman Brownson, seconded by Councilman Desmond.

                                                                          All in favor – So carried

    

   RESOLUTION #27-18

   Town Board Committees                                   CHAIR                              CO-CHAIR

               Auditing                                             All Town Board Members

   Building & Grounds                         Robert Desmond                 Raymond Staats

              Cable TV                                           Kris Gildersleeve                  Evan Hempel

              Grants                                                Dawn Brownson                  Kris Gildersleeve

              Highway                                           Robert Desmond                 Raymond Staats

              Insurance                                          All Town Board Members

              Legal                                                  Raymond Staats       

              Planning, Zoning and

     Board of Assessment Review    Robert Desmond                 Evan Hempel

              Recreation and Community Event Kris Gildersleeve                Dawn Brownson

   Village Green Committee               Liaison to Town Board – Tammy Connolly            Easter Egg Hunt  

   Barbecue

              Election Day Dinner

              Holiday Program                            

   School Liaison                                 Evan Hempel

              Historical Committee                       Dawn Brownson                  Kris Gildersleeve

              Parkland Use                                    Robert Desmond                 Evan Hempel

              

    

   Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.                                                                                      All in favor – So carried

    

   RESOLUTION #28-18

   Appoint Evan Hempel Webmaster for Clermont’s website

    

   Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.

   All in favor.  So carried.

    

   RESOLUTION #29-18

    

   Re-appoint representatives to the Columbia County Office for Aging for the term of

                           January 1, 2018 – December 31, 2018.

                           Clayton Andrus

                          

   Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                                       All in favor.  So carried.

    

   RESOLUTION #30-18

    

   Re-appoint members of the Board of Ethics for the term of

   January 1, 2018 – December 31, 2018.

               Mary Howard

               Susan Rifenburgh

               Mary Helen Shannon

               Ray Tousey

    

               Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                                       All in favor.  So carried.

    

   RESOLUTION #31-18

    

   Re-appoint Luke Kumburis to the Zoning Board of Appeals for a five-year term –

               January 1, 2018 – December 31, 2022.

    

   Motion made by Councilwoman Brownson, seconded by Councilman Hempel.

                                                                           All in favor.  So carried.

    

   RESOLUTION #32-18

    

   Re-appoint Thomas Jantzen to the Planning Board for a seven-year term,

               January 1, 2018 – December 31, 2024.

    

               Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                                       All in favor.  So carried.

    

   RESOLUTION #33-18

    

   Re-Appoint O. Scott Dow to the Planning Board as alternate for 2018.

   Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

                                                                                       All in favor.  So carried.

    

   Re-Appoint Phyllis Heiko to the Zoning Board of Appeals as alternate for 2018.

   Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

                                                                                       All in favor.  So carried.

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

   RESOLUTION #34-18

    

   Accept 2018 Salaries stated in the 2018 Budget, as follows:

    

OFFICE                                            SALARY                   PAY BASIS

            Supervisor                                         $ 5,500.00/yr             Monthly Payroll

            Councilpersons (4)                          $ 2,500.00/yr             Monthly Payroll

            Town Justice                                    $ 5,450.00/yr           Monthly Payroll

            Town Justice                                    $ 5,450.00/yr             Monthly Payroll

            Town Clerk                                        $ 6,900.00/yr             Monthly Payroll

            Tax Collector                                    $ 4,500.00/yr             Monthly Payroll

            Highway Superintendent                $49,543.00/yr            Bi-Weekly Payroll

Certified Assessor                            $15,270.00/yr            Monthly Payroll

            Court Clerk (1)                                  $   366.67/mo            Monthly Payroll

            Code Enforcement Officer             $ 7,500.00/yr             Monthly Payroll

            Deputy Code Enforcement Officer$  100.00/mo Monthly Payroll

            Town Custodian                              $ 1,650.00/yr             Monthly Payroll

Assessment Review Board Mtg.    $ 100.00/day             By Voucher

                Additional time                             $    10.00/hr               By Voucher

            Secretary – BAR                              $    10.00/hr               By Voucher

            Zoning Chairperson                        $ 1,000.00/yr             Yearly Payroll *

            Planning Chairperson                     $ 1,000.00/yr             Yearly Payroll *

Zoning Co-Chairperson                  $   800.00/yr              Yearly Payroll *

Planning Co-Chairperson              $   800.00/yr              Yearly Payroll *

            Zoning Members                              $   800.00/yr              Yearly Payroll *

            Planning Members                           $   800.00/yr              Yearly Payroll *

            Zoning Secretary                             $ 1,000.00/yr             Yearly Payroll

            Planning Secretary                          $ 1,000.00/yr             Yearly Payroll

            Trial Juror                                          $      10.00/hr            By Voucher

            Dog Control Officer                          $   360.00/mo            Monthly Payroll

 

*If any Planning or Zoning Board member is absent for more than two meetings, that members salary will be reduced by $100.00 for each additional absence.

Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.

 

 

HIGHWAY DEPARTMENT

            Full Time                                            $ 19.58/hr                  Bi-weekly Payroll

            Part Time ( Summer )                      $ 12.00/hr                  Bi-weekly Payroll

            Part Time ( Winter )                         $ 12.00/hr                  Bi-weekly Payroll

            Deputy Highway Superintendent   $1,000/yr                   ½ in June, ½ in December

Motion made to accept 2018 Salaries per Town Budget made by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor. – So carried.

 

 

 

 

Resolution #35 -18 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.

 

A motion was made by Councilman Gildersleeve, seconded by Councilman Hempel to approve this resolution.  All in favor.  So carried.

 

Resolution #36-18 – Town of Clermont Official Undertaking of Municipal Officers

 

A motion was made to approve by Councilman Desmond, seconded by Councilwoman Brownson.  All in favor.  So carried.

 

Resolution #37-18 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2018 and December 31, 2018 according to the terms and conditions of the lease.

 

A motion was made to approve this agreement made by Councilman Gildersleeve, seconded by Councilwoman Brownson.  Councilman Hempel abstained due to a conflict.  Motion passed.

 

Resolution #38 -18 – Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2018 to December 31, 2018.

 

A motion was made to approve by Councilman Hempel, seconded by Councilman Desmond.  All in favor.  So carried.

 

Resolution #39 – 18 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2018 to December 31, 2018.

 

A motion was made to approve by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor.  So carried.

 

Resolution #40-18

 

Re-appoint Ralph Arlyck to the Columbia County Environmental Management Council.

For the term 10/1/17 to 9/30/18.

 

A motion was made to approve by Councilwoman Brownson, seconded by Councilman Desmond.

            All in favor.  So carried.

 

These agreements will be reviewed with the other policies of the Town.

 

1. Review Highway Personnel Policy (Note Changes if Any) 
2. Review Procurement Policy (Note Changes if Any) 
3. Review Fixed Assets 
4. Review Investment Policy (Note Changes if Any) 
5. Sexual Harassment Policy 
6. Code of Ethics 
7. Cash Management 
8. Emergency Preparedness Plan 
9. Review Road Bonds (If any) 
10. Review Other Bonds (If any)

 

1. Review Workplace Violence Policy 

   Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20^th.  Enter in February minutes.

    

   A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Gildersleeve at 7:30 P.M.

    

   Respectfully submitted,

    

    

   Mary Helen Shannon, RMC

   Town Clerk