Resources & Documents

                                                           CLERMONT TOWN BOARD

                                                                        AUGUST 6, 2018

The Clermont Town Board held its regular meeting on Monday, August 6, 2018 at 7:00 P.M. at the Town Hall.  Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve.

There were five residents present.

The Supervisor opened the meeting with the salute to the flag. 

MOTION: A motion was made by Councilwoman Brownson, seconded by Councilman Gildersleeve to enter into executive session to discuss contract negotiations at 7:00 P.M.

A motion was made to come out of executive session at 7:15 P.M. by Councilman Desmond, seconded by Councilman Hempel.

MINUTES: A motion was made by Councilman Desmond to approve the minutes of the prior meeting, seconded by Councilman Gildersleeve.  Councilwoman Brownson abstained as she was not present at the July meeting.  Motion passed.

TOWN CLERK’S REPORT: The Clerk read the report for July and presented the Supervisor with a check for the General fund in the amount of $3,822.50 and for Trust and Agency for $762.97.

CORRESPONDENCE:

• Keeping Identities of Seniors Safe (K.I.S.S.) Program – Bring your documents to be shredded to the Town Hall between September 10 and September 21 during the Town Clerks hours to be shredded.
• The Supervisor provided budget and revenue reports for July 31, 2018 for the Boards review.
• WEBSITE: No correspondence  

COMMITTEE REPORTS:

• PARK:  Councilman Desmond reported that the committee has met on site and will be meeting again on Monday, August 13^th. Postcards have been sent out to residents about the survey online and paper copies are available at the Town Clerk’s office.
• WEB COMMITTEE: Councilman Hempel reported that the website committee expects to be meeting this week as vacation scheduling prevented them from meeting on the fourth Monday.  

OLD BUSINESS:

• HAIL STORM DAMAGE: Supervisor Staats reported that we have been approved for the repairs to the Community House and Town Hall as a result of damage from a hail storm on May 15, 2018.  We will be replacing cedar shakes on the Community House roof, screens, painting of both the Community House and Town Hall and new gutter on the town hall.  We have received a check for $20,513.91 from the insurance company. Bids will be put out for this work.
• FUEL OIL BIDS: Supervisor Staats explained that we are not going to use the County bid for fuel, which is with Kosco because of difficulties last year with delivery.  We have put a notice out for fuel oil bids, which are due back August 17^th.  They will be opened at the September 4^th meeting.
• BINGHAMS MILL BRIDGE: The County Public Works committee discussed opening the bridge for vehicle traffic and Supervisor Staats showed them a list of names that want the bridge opened for vehicle traffic. However, a number of residents want the bridge opened for pedestrian and bicycle traffic only, but the county has no interest in funding pedestrian bridges. In the past several bridges that have been closed have been taken down.
• LIBRARY BOX: We discussed building a library box to be placed in front of the Town Hall.  The Highway department has been working on the structure and it should be done this week.  Mary Howard will coordinate with the library.

NEW BUSINESS:

• SOUTHERN COLUMBIA SOCCER LEAGUE:  The league would like to contribute $1,000.00 towards the soccer field. The total price of the goals is $3,793.95 including shipping.  They will also stripe the fields.  There were questions about where the field would be located and if it will be screened from the neighboring sheep farm. The board has discussed this at previous meetings and would like to go forward with it at this time. There is a survey for residents to express what they would like to see in the park. The Supervisor said that there were three things discussed previously, a Veterans Monument, a walking trail and for the youth, a softball field and soccer field. He would like to move forward with the soccer field.  A motion was made by Councilman Desmond to spend, from park donations $3,793.95 for the goals, seconded by Councilman Gildersleeve.  All in favor. So carried. Councilman Desmond asked Councilwoman Brownson about grants, and this is something she can look into, but it doesn’t happen quickly.
• INSURANCE REPAIRS: We will be putting out bids and to be opened on September 4, 2018 at 7:00 P.M. to repair the buildings that were damaged in the hail storm of May 15, 2018.
• The September meeting will be Tuesday, September 4, 2018 at 7:00 P.M. because of the Labor Day Holiday.
• SALES TAX REVENUE: Received the 2^nd quarter sales tax revenue check for $98,684.36.  This is increased significantly from last year.  

SUPERVISORS REPORT:

• COUNTY BUDGET: The County budget meetings will be starting and the Supervisor will be pushing for no increase.

ABSTRACTS:

A motion was made by Councilman Gildersleeve to approve Highway abstract #8, vouchers 74-85 in the amount of $27,281.81, seconded by Councilman Hempel.  All in favor.  So carried.

A motion was made by Councilman Desmond to approve General Prepaid abstract #8, vouchers #199-305, in the amount of $573.91, seconded by Councilman Gildersleeve.  All in favor.  So carried.

A motion was made by Councilman Hempel to approve General abstract #8A, vouchers #206 – 231, in the amount of $7,076.95, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made to approve Trust & Agency abstract #6, voucher #12, in the amount of $193.35, seconded by Councilman Hempel.  All in favor.  So carried.

PUBLIC COMMENTS:

Supervisor Staats thanked all the volunteer that help out on committees.  He also thanked Southern Columbia Soccer League for their donation.

Phyllis Heiko thanked those that are on the park committee and those who worked on getting the survey out. 

A motion was made by Councilman Desmond, seconded by Councilman Hempel to adjourn at 7:50 P.M.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk Date: 

Clermont Zoning Board of Appeals

1795 Route 9
Germantown, New York 12526

July 25, 2018

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, Pete Cichetti, John Rusconi, Luke Kumburis, Don Van Wagner and Phyllis Heiko.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, May 2018.  A motion to accept the minutes was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the joint Public Hearing held with he Planning Board on June 13, 2018.  A motion to accept the minutes was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.

Marcia Slatkin, 1693 Route 9, came before the board regarding repair work she has done on the barn at that location.  Additional work done on the barn, without having been issued a permit,  created an accessory apartment.  Instruction was given for steps needed to prepare the site plan and obtain the previous survey so a permit can be applied for.

Motion to adjourn was made by John Rusconi, seconded by Don Van Wagner.  All in favor.  So carried.  The meeting closed at 7:55pm.

Respectfully submitted,

Desiree M. Webber, Secretary

                                                 CLERMONT FIRE COMMISSIONERS

                                                                JULY 16, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, July 16, 2018 at 7:00 P.M.  Those present were Commissioner Ron Miller, Commissioner Laurence Saulpaugh, Commissioner Ronald Rifenburgh and Commissioner Raymond Bauer.  Chairwoman Rifenburgh was absent. 

Others present were Treasurer Denise Fiore, Captain Les Coons, Chief Lloyd Kukon and Tami Connolly.

Commissioner Saulpaugh opened the meeting with the salute to the flag.

MINUTES: Treasurer Fiore noted that on page 24 a correction was needed to change the name of Mr. Meehan from Pete to Pat.  A motion was made to accept the minutes with correction by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.  All in favor.  So carried.

TREASURER’S REPORT:

Total amount of June 2018 invoices paid                                           $39,401.00

Proposed July 2018 invoices                                                               $ 3,988.64     *

Paid July 2018 invoices                                                                       $    150.94

Total                                                                                                    $ 4,139.58     *

                        * Adjusted total – added $732.28

RECONCILIATION OF ACCOUNTS:

            The Bank of Greene County Balances

                        Money Market Checking Balance                              $131,583.06

                        Checking Balance                                                        $    3,078.12

                        Less Outstanding Checks                                            $         17.48

                        Checking Balance to Date                                           $    3,060.64

            Money Market & Checking Account total                              $134,643.70

Capital Reserve Fund for Fire Equipment                                           $  29,717.22

Capital Reserve Fund for Construction & Improvement                    $  33,653.95

A motion was made by Commissioner Bauer to accept the Treasurer’s report, seconded by Commissioner Miller.  All in favor.  So carried.

CORRESPONDENCE:

• RBC Wealth Management account statement for June – $397,236.24
• Physicals were received for Wesley Werner and Brendan Hegarty.
• Chairwoman Rifenburgh sent in a physical for Cody Rockefeller and a letter from Emergency Response Technologies of those that completed the HazMat portion of the training, which had not been reported before.  There were a total of 23 on the list.  She also reported that we have not received a physical for Peter Cichetti or Don VanWagner, or Fred Gooderham and Scott Dow who are currently inactive.
• Received a letter releasing Harry Pease to return to active duty effective 6/12/18.

COMMITTEE REPORTS:

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• Commissioner Bauer got a quote from Darryl Millius for Station #1 roof. He would apply a fiber aluminum roof coating for $900.00 when the weather cools. A motion was made by Commissioner R. Rifenburgh and seconded by Commissioner Miller to accept the bid.  All in favor.  So carried.
• B & K Electrical gave a quote for removal of 3 light fixtures and installation of 2 LED light fixtures for $400.00.  We are the list for the work.
• The fan at Station #1 is being used to keep the air circulating.
• The Highway Superintendent Jim Potts will try to take care of the edges and swale of the entrance to Station #1.  

INSURANCE: Commissioners R. Rifenburgh and Miller

No report

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• All trucks have been inspected and serviced (Correction: with the exception of #6034, which has not had filters changed).  Suggested that the motor be washed off. The tanker has been welded and patched.  The tank did have a crack and is getting stressed and worn.
• Truck #6034 fuel filters were changed but does not show on invoice.  Truck #6012 and #6013 also had the filters changed.

LOSAP: All Commissioners

Commissioner R. Rifenburgh received projected fee for LOSAP for 2019.  The contribution is $33,088.00 this is less than last year but when we do the budget we will probably have additional fees so he suggested keeping it the same. The only new benefit being paid this year is for Peter Cichetti and there are no members reaching entitlement age in 2019.

There are several members who need to complete beneficiary forms.

LAWS AND POLICIES:  All Commissioners

• Commissioner Bauer asked if we could take a look at revising the travel policy especially with the mileage rate which is currently $.55. He suggested paying a certain percentage for meals and lodging.  Commissioner R. Rifenburgh suggested looking at this next month.

LEGAL: All Commissioners

No report

OLD BUSINESS:

• The new television is at Station #1.  It has not been hooked up. If mounted on the wall will need a bracket, etc.
• PRINTER: Commissioner Miller did purchase a printer for Station #1 from Staples.
• DRYER: The salesman told the Chief that we could try the dryer for 30 days.  The cost is $200.00 per piece.  Commissioner R. Rifenburgh did get prices for a dryer at the convention from Dry Gear Solutions.  A four unit metal dryer would be $4,845 plus shipping and a two unit dryer $3545 plus shipping. MOTION: A motion was made by Commissioner Bauer, seconded by Commissioner R. Rifenburgh to purchase the four unit model.  All in favor.  So carried.
• GEAR: Commissioner R. Rifenburgh asked the Chief how much gear has been ordered, if any.  The Commissioner did talk to someone from Viking about gear.  The Commissioners need a quote for what gear has to be purchased. 
• The Chief said that it is possible that the County will pickup the cost of the insurance to cover cancer for firefighters.

NEW BUSINESS:

• The tax cap will be 2% for 2019 as reported by the Treasurer.
• The Commissioners will begin the budget process in September at the meeting on September 17^th at 7:00 P.M.  Milan Volunteer Firefighters will be notified and asked to report on how many calls were answered on Shields Road and what they were. 
• The Commissioners will meet on Friday, August 10^th at 7:00 P.M. to review the specs for the new truck.
• After discussion of the conditions of the bays at Station #2, a letter will be written to the Directors of the Fire Company requesting that they hire a cleaner to clean monthly.  If they are not interested, the District will get someone and deduct it from the monthly lease payment.

CHIEFS REPORT:

There were three calls in June as follows:

6/1/18 – Alarm Activation – 694 Woods Road

6/11/18 – Alarm Activation – 168 Pleasantvale Road

6/24/18 – Alarm Activation – 760 Woods Road

Monthly Drill:

6/25/18 on engine placement and water operations – 10 firefighters attended.

The Chief reported that he ordered the scot pack holders for #6013.  He purchased the entire unit.  A Veterans for Veterans show will be held July 21 at Fully Loaded Garage on Route 9G. Truck #6010 will be taken.  They will demonstrate cutting up a car.

The Chief thanked Captain Coon for cleaning the trucks.

He also thanked Assistant Chief Decker and Captain Coon for doing a good job at the mutual aid garage fire in Germantown.

MOTION: A motion was made to pay additional bills for the following by Commissioner R. Rifenburgh, seconded by Commissioner Miller to Les Coon for $284.74 and $30.57 and to Staples for $416.97, total of $732.28.  All in favor.  So carried.

FUEL USAGE: Commissioner R. Rifenburgh reported the fuel usage as 47.50 gallons, 37.25 inches.

PUBLIC COMMENT:

Tami Connolly asked how many active interior firefighters there are now. Commissioner R. Rifenburgh responded that there are five.  He explained about the purchase of new gear for rotation with the interior firefighters.

Captain Coon asked if the power washer is district or company because it does not seem to be working correctly, it is tripping the breaker.  Commissioner Saulpaugh suggested taking it over to Kingston for it to be checked out.

MOTION: A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to adjourn at 8:30 P.M.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

 CLERMONT PLANNING BOARD

July 11, 2018

The Clermont Planning Board held its regular meeting on Wednesday, July 11, 2018 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Jennifer Phillips, Ron Miller, Clayton Andrus, Tom Jantzen, Nathan Hempel and Mary Howard. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town. After review of the June 13, 2018 minutes, a motion was made by Clayton Andrus, and seconded by Jennifer Phillips, to accept the minutes.  All in favor. So carried.

Marcia Slatkin, 1693 Route 9,  came before the board regarding work she has done on the upstairs of her barn.  She will speak to Sam Harkins, the Building Inspector, about what permits are needed for the work that has already been done as well as any future work.

Billy Cole, 3541 Route 9G, Tax ID# 190.-1-02, presented site plan for 322 storage units on 6 acres.  The units will be dry units and not climate controlled. George Schmitt will provide the applicant with a comment letter.

Bob McCarthy, Jr and Amanda McCarthy, 382 Nevis Road, Tax ID# 191.00-01-19.12, came before the Planning Board regarding subdividing 2-3 acres from the existing parcel of 98 acres.  George Schmitt will provide a comment letter to the applicant.

Motion to adjourn was made by Mary Howard and seconded by Jennifer Phillips.  All in favor. So carried.  The meeting adjourned at 8:30pm.

Respectfully submitted,

Desiree M. Webber, Secretary