Fire Commissioners – March 2018
CLERMONT FIRE COMMISSIONERS
MARCH 19, 2018
The Clermont Fire Commissioners held their regular meeting on Monday, March 19, 2018 at 7:00 P.M. at the Town Hall. Those present were Commissioner Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Laurence Saulpaugh.
Also present were Gregory Fingar of Fingar Insurance, Treasurer Denise Fiore and Chief Lloyd Kukon.
The meeting was opened by Chairwoman Rifenburgh with the salute to the flag
Chairwoman Rifenburgh introduced Greg Fingar of Fingar Insurance to go over the policy for the Fire District and Fire Company. Utica National Fire Insurance covers most of the fire companies in New York. It was suggested and there was discussion on the value of vehicles and their replacement values.
MOTION: A motion was made by Commissioner R. Rifenburgh to reduce the replacement cost on the 1988 International from $224,792 to $24,000 and increase the replacement cost on the 2007 Ferrara from $383,933 to $583,933.00 seconded by Commissioner Saulpaugh.
MINUTES: A motion was made by Commissioner Miller to accept the minutes, seconded by Commissioner Bauer. All in favor. So carried.
TREASURERS REPORT:
Total amount of February invoices paid $16,868.19
$137.82 Columbia Tractor on hold; $125 AFDNY paid (Bauer training)
Proposed March invoices $ 4,823.38
Paid March invoices $ 2,218.69
Total $ 7,042.07
RECONCILIATION OF ACCOUNTS
The Bank of Greene County Balances
Money Market Checking Balance $195,462.12
Checking Balance $ 4,659.54
Plus Deposit $ 1,761.00
Less Outstanding Checks $ 4,713.71
Checking Balance to Date $ 1,706.83
Money Market & Checking Account Total $197,168.95
CAPITAL RESERVE FUND FOR FIRE EQUIPMENT $29,712.26
CAPITAL RESERVE FUND FOR CONTRUCTION
AND IMPROVEMENTS $33,648.33
A motion was made to approve the Treasurer’s report by Commissioner Saulpaugh, seconded by Commissioner Miller. All in favor. So carried.
CORRESPONDENCE:
- RBC Wealth Management account statement for February $375,879.32
- Received physical for Evan Decker
- Email from Director of Real Property Suzette Booy to Assessor Cheryl Kaszluga regarding 5 parcels that were in dispute. The parcels on Massello Road in Clermont were being taxed in the Clermont Fire District and should be Livingston Fire District because they cover that area.
- Received list of Board of Fire Commissioners in the Livingston Fire District.
- Received a letter to return to duty for Sam Williams
BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh
- Commissioner Saulpaugh asked if propane tank has been checked for the generator.
- Commissioner Bauer asked if the roof at Station #1 was going to get painted this year. He will get prices from several vendors.
INSURANCE: Commissioner R.Rifenburgh and Miller
- No report
FIRE EQUIPMENT: Commissioner Bauer and Saulpaugh
- No report
LOSAP: All Commissioners
- Commissioner R. Rifenburgh reported that the reports for LOSAP were posted at Station #2 and will be mailed this week.
LAWS AND POLICIES: All Commissioners
- There was discussion as to whether or not we need a social media policy. Chairwoman Rifenburgh will check into this.
LEGAL: All Commissioners
- No report
OLD BUSINESS:
- There was discussion last month that there was no television or internet access at Station #1. A motion was made by Commissioner Bauer to purchase a 42-inch television for Station #1, seconded by Commissioner Miller. All in favor. So carried. Commissioner R Rifenburgh will take care of this.
- Commissioner Bauer went to the commissioners training. He reported on some of the issues that were discussed. The Procurement Policy should be reviewed every year at the organizational meeting. The Treasurers bond should equal the amount of money in the bank. A copy of the Code of Ethics should be posted at owned stations or houses. Copies of the Code of Ethics will be provided to Chief Kukon for posting at the firehouses.
- OSHA CLASSES: The classes have been completed for this year. There are two who have not completed the classes. If they have received training somewhere else from a fire approved class they need to let us know. They will be inactive until they show us otherwise. Registered letters will be sent to Fred Gooderham and James Connolly. Commissioner R. Rifenburgh will also call them.
- GEAR: Discussed purchasing new gear for members and redistributing to others. A list was provided of those that need gear but it was unclear as to what the reasons were, don’t have any or no longer fit, etc. The Chief will double check the reasons they are on the list.
- FACE MASKS: There are two masks on the truck and six members have new masks. We would need two new masks, two amplifiers and two new bags. Commissioner R. Rifenburgh asked for the Chief to get a price for masks, amplifiers and bags.
- The Secretary reported that the signed copy of the contract with Milan Volunteer Fire District has not been received. The payment is due to be paid by April 1st. A motion was made to pay the invoice by Commissioner R. Rifenburgh, seconded by Commissioner Miller. All in favor. So carried.
NEW BUSINESS:
- Minitor pagers were sold and a check was received for $100.00
CHIEFS REPORT:
There were five calls for February.
2/4/18 – Alarm activation – 651 County Route 6
2/8/18 – AAPI Rollover – Route 9 north of County Route 8
2/18/18 – AAPI/PD – Route 9G/County Line
2/25/18 – Alarm Activation – 694 Church Avenue
2/26/18 – Pole/Brush fire – 34 Hill and Dale Road
Monthly Drill: Mutual aid drill with Milan-SCBA/Air Consumption – Thermal Imaging Camera – 15 firefighters attended.
The Chief reported the following:
- Purchased LED 3-watt lights for $850.00.
- Air compressor was serviced 3/18/18.
- The trucks will start to be serviced soon.
- County Fire School – Company operations starts in July, finished in August.
- Schoharie and Athens schools upcoming.
- Mutual aid with Tivoli for brush drill.
- Livingston meeting on past fire and radio operations open to whoever wants to go.
- The Chief was asking about a public relations officer for comments to the press when necessary. He would like Commissioner R. Rifenburgh but he declined.
- Commissioner R. Rifenburgh has an inventory from Fire Police Captain Pease for flares and batons. He will order 6 batons and look into where to get flares and the containers for the flares.
MOTION: A motion was made to pay the bills by Commissioner Bauer, seconded by Commissioner Miller. All in favor. So carried.
FUEL USAGE: Commissioner R. Rifenburgh reported that there was 19.4 gallons of fuel used.
A motion was made to adjourn at 9:20 P.M. by Commissioner R. Rifenburgh., seconded by Commissioner Miller.
Respectfully submitted,
Mary Helen Shannon
Fire District Secretary