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Town Board – Organizational Meeting – January 2022

RESOLUTIONS
JANUARY 3, 2022
2022 ORGANIZATIONAL MEETING

RESOLUTION #01-2022

Time/Date for Regular Town Board Meetings
First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.

Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #02-2022

Town Board Meeting Rules and Regulations

  1. Call to order
  2. Salute of Flag
  3. Acceptance of the minutes of the previous meeting
  4. Written communications to the Town Board:
    Town Clerk Report
    Mail Review
  5. Committee Reports and Updates
  6. Old Business
  7. New Business
  8. Supervisors Report
  9. Pay Abstracts
  10. Public Comment/Communication – Public comments will be taken at the end of the meeting at the discretion of the Supervisor, unless engaged during the meeting.
  11. Adjournment

Motion made to approve by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #03-2022

Naming Official Newspaper
Register Star

Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #04-2022

Naming Bank for Deposits

  1. Supervisor: Bank of Greene County
  2. Town Clerk: Bank of Greene County
  3. Tax Collector: Bank of Greene County
  4. Justice Christensen: Bank of Greene County
  5. Justice Banks: Bank of Greene County

Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #05-2022

Authorize Town Supervisor to appoint a bookkeeper.

  1. Pursuant to Section 29 of the Town Law
  2. Necessary for proper conduct of Town Affairs

Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #06-2022

Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town Investment policy (General Municipal Law, Section 11)

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried.

RESOLUTION #07-2022

Appoint Official Dog Shelter
Pine Plains Veterinary Hospital Associated PC
Route 199
Pine Plains, New York 12567
(518) 398-7575 or 398-9494

Round Top Animal Hospital
71 Palatine Park Road, Suite 8
Germantown, New York 12526
(518) 537-7387

Motion made by Councilwoman Lusher Shute, seconded by Councilwoman Brownson.
All in favor – So carried.

RESOLUTION #08-2022

Appoint Official Dog Control Officer at the Budgeted Amount.
Desiree Webber
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.

RESOLUTION #09-2022

Authorize Town Justices to hire a Court Stenographer when necessary.

  1. For a proper record of testimony
  2. Within limit of 2021 budget

Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried.

RESOLUTION #10-2022

Appoint Town Historian
Dawn Brownson

Motion made to approve by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried.

RESOLUTION #11-2022

Appoint Code Enforcement Officer
John Fieser at $1000.00 per month
Deputy Code Enforcement Officer at $100.00 per month, if needed.
(Appointed by Code Enforcement Officer)

Motion made to approve by Councilwoman Brownson, seconded by Councilwoman Lusher Shute
All in favor – So carried

RESOLUTION #12-2022

Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)
(Within 2022 budget limits)
Freeman-Howard, P.C., Hudson, New York

Motion made to approve by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.

RESOLUTION #13-2022

Appoint Town Engineer
CPL (Clark Patterson Lee)

Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #14-2022

Designate Official Representatives to Association of Towns Annual Meeting
Supervisor Staats and Councilman Gildersleeve

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #15-2022

Establish 58.5 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #16-2022

Authorize Town Supervisor to sign 2022 State and Local Youth Contracts

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #17-2022

Appoint Registrar of Vital Statistics
Tracey Gallant

Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #18-2022

Re-appoint Laurence Saulpaugh, Chair of the Planning Board
Re-appoint Clayton Andrus, Deputy Chairman.

Motion made by Councilwoman Brownson, seconded by Councilman Desmond
All in favor – So carried

RESOLUTION #19-2022

Re-appoint Desiree Webber, Planning Board Secretary

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #20-2022

Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals
Appoint Luke Kumburis – Deputy Chairman

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #21-2022

Appoint Desiree Webber Zoning Board Secretary

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #22-2022

Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital
Statistics – Mary Helen Shannon and Lee Gallant

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #23-2022

Town Highway Superintendent’s appointment for Deputy Highway
Superintendent – Adom Lawyer

Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried.

RESOLUTION #24-2022

Town Supervisor’s appointment for Deputy Supervisor
Robert Desmond for term of January 1, 2022 – December 31, 2022.

Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute
All in favor – So carried.

RESOLUTION #25-2022

Town Supervisor’s appointment for Budget Officer
Raymond J. Staats

Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #26-2022

Town Supervisor’s appointment for Town Bookkeeper
Brian Fitzgerald, CPA, PC

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried

Town Board CommitteesCHAIRCO-CHAIR
AuditingAll Town Board Members
Building & GroundsRobert DesmondRaymond Staats
Cable TV, Internet NetworkingKris GildersleeveLindsey Lusher Shute
GrantsDawn BrownsonLindsey Lusher Shute
HighwayRobert DesmondRaymond Staats
InsuranceAll Town Board Members
LegalRaymond Staats
Planning, Zoning and
Board of Assessment Review
Robert DesmondLindsey Lusher Shute
Recreation and Community EventKris GildersleeveDawn Brownson
Village Green CommitteeLiaison to Town Board – Tami Connolly
Easter Egg Hunt
Barbecue
Election Day Dinner
Holiday Program
School LiaisonKris GildersleeveLindsey Lusher Shute
Historical CommitteeDawn BrownsonLindsey Lusher Shute
Parkland UseRobert DesmondLindsey Lusher Shute

Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor. So carried.

RESOLUTION #28-2022
Appoint Kris Gildersleeve Webmaster for Clermont’s website

Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor. So carried.

RESOLUTION #29-2022

Re-appoint representatives to the Columbia County Office for Aging for the term of
January 1, 2022 – December 31, 2022.
Clayton Andrus

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.

RESOLUTION #30-2022

Re-appoint members of the Board of Ethics for the term of
January 1, 2022 – December 31, 2022.
Mary Howard
Susan Rifenburgh
Tracey Gallant
Ray Tousey

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.

RESOLUTION #31-2022

Re-appoint Jennifer Phillips to the Planning Board for a seven-year term,
January 1, 2022- December 31, 2028.

Re-appoint Don VanWagner to the Zoning Board for a five-year term,
January 1, 2022- December 31, 2026.

Re-appoint John Gall as the Chair of the Board of Assessment Review for a seven-year term,
January 1, 2022- December 31, 2026.

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor. So carried.

RESOLUTION #32-2022

Accept 2021 Salaries stated in the 2021 Budget, as follows:

OFFICESALARYPAY BASIS
Supervisor$ 5,600.00/yrMonthly Payroll
Councilpersons (4)$ 2,600.00/yrMonthly Payroll
Town Justice$ 5,700.00/yrMonthly Payroll
Town Justice$ 5,700.00/yrMonthly Payroll
Town Clerk$ 7,100.00/yrMonthly Payroll
Deputy Town Clerk$ 15.00 hr.By Voucher
Tax Collector$ 4,700.00/yrMonthly Payroll
Highway Superintendent$52,316.00/yrBi-weekly Payroll
Certified Assessor$15,575.00/yrMonthly Payroll
Court Clerk (1)$ 383.33/moMonthly Payroll
Code Enforcement Officer$12,000.00/yrMonthly Payroll
Deputy Code Enforcement Officer$ 100.00/moMonthly Payroll
Town Custodian$ 1,900.00/yrMonthly Payroll
Assessment Review Board Mtg.
Additional time
$ 100.00/day
$ 10.00 Hr.
By Voucher
By Voucher
Secretary – BARMinimum WageBy Voucher
Zoning Chairperson$ 1,000.00/yrYearly Payroll *
Planning Chairperson$ 1,000.00/yrYearly Payroll *
Zoning Co-Chairperson$ 800.00/yrYearly Payroll *
Planning Co-Chairperson$ 800.00/yrYearly Payroll *
Zoning Members$ 800.00/yrYearly Payroll *
Planning Members$ 800.00/yrYearly Payroll *
Zoning Secretary$ 1,000.00/yrYearly Payroll
Planning Secretary$ 1,000.00/yrYearly Payroll
Trial JurorMinimum WageBy Voucher
Dog Control Officer$ 360.00/moMonthly Payroll
HIGHWAY DEPARTMENT
Full Time$ 22.00/hrBi-weekly Payroll
Part Time ( Summer )Minimum WageBi-weekly Payroll
Part Time ( Winter )Minimum WageBi-weekly Payroll
Deputy Highway Superintendent$1,000/yr½ in June, ½ in December
*If any Planning or Zoning Board member is absent for more than two meetings, that member’s salary will be reduced by $100.00 for each additional absence.
Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.

Motion made to accept 2022 Salaries per Town Budget made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor. So carried.

Resolution #33 -2022 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.

A motion was made by Councilwoman Lusher Shute, seconded by Councilman Desmond to approve this resolution.
All in favor. So carried.

Resolution #34-2022 – Town of Clermont Official Undertaking of Municipal Officers

A motion was made to approve by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor. So carried.

Resolution #35-2022 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2022 and December 31, 2022 according to the terms and conditions of the lease.

A motion was made to approve this agreement made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute. All in favor. So carried.

Resolution #36-2022 – Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2021 to December 31, 2021.

A motion was made to approve by Councilwoman Lusher Shute, seconded by Councilman Desmond. All in favor. So carried.

Resolution #37-2022 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2021 to December 31, 2021.

A motion was made to approve by by Councilwoman Lusher Shute, seconded by Councilwoman Brownson.
All in favor. So carried.

These agreements will be reviewed with the other policies of the Town.

  1. Review Highway Personnel Policy (Note Changes if Any)
  2. Review Procurement Policy (Note Changes if Any)
  3. Review Fixed Assets
  4. Review Investment Policy (Note Changes if Any)
  5. Sexual Harassment Policy
  6. Code of Ethics
  7. Cash Management
  8. Emergency Preparedness Plan
  9. Review Road Bonds (If any)
  10. Review Other Bonds (If any)
  11. Review Workplace Violence Policy

A motion was made to set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor on January 15th at 10:00 A.M. by Councilman Desmond, seconded by Councilman Gildersleeve.

A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Desmond.

Respectfully submitted,
Tracey J Gallant
Town Clerk