Town Board – Organizational Meeting – January 2024

RESOLUTIONS
January 2, 2024

2024 ORGANIZATIONAL MEETING

RESOLUTION #01-2024

Time/Date for Regular Town Board Meetings

First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #02-2024

Town Board Meeting Rules and Regulations

1. Call to order
2. Salute of Flag
3. Acceptance of the minutes of the previous meeting
4. Written communications to the Town Board:
   • Town Clerk Report
   • Mail Review
5. Committee Reports and Updates
6. Old Business
7. New Business
8. Supervisors Report
9. Pay Abstracts
10. Public Comment/Communication – Public comments will be taken at the end of the meeting at the discretion of the Supervisor, unless engaged during the meeting.
11. Adjournment

Motion made by Councilman Desmond, Seconded by Councilman Gildersleeve

All in favor – So carried

RESOLUTION #03-2024

Naming Official Newspaper

Register Star

Motion made by Councilwoman Brownson, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #04-2024

Naming Bank for Deposits

1. Supervisor Bank of Greene County

2. Town Clerk Bank of Greene County

3. Tax Collector Bank of Greene County

4. Justice Christensen Bank of Greene County

5. Justice Banks Bank of Greene County

Motion made by Councilman Gildersleeve, Seconded by Councilman Desmond

All in favor – So carried

RESOLUTION #05-2024

Authorize Town Supervisor to appoint a bookkeeper.

1. Pursuant to Section 29 of the Town Law
2. Necessary for proper conduct of Town Affairs

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Brownson

All in favor – So carried

RESOLUTION #06-2024

Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town Investment policy (General Municipal Law, Section 11)

Motion made by Councilman Desmond, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #07-2024

Appoint Official Dog Shelter

Columbia Greene Humane Society

Round Top Animal Hospital
71 Palatine Park Road, Suite 8
Germantown, New York 12526
(518) 537-7387

Motion made by Councilwoman Lusher Shute Seconded by Councilman Gildersleeve

All in favor – So carried

RESOLUTION #08-2024

Appoint Official Dog Control Officer at the Budgeted Amount.

Desiree Webber

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #09-2024

Authorize Town Justices to hire a Court Stenographer when necessary.

1. For a proper record of testimony
2. Within limit of 2024 budget

Motion made by Councilwoman Brownson, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #10-2024

Appoint Town Historian

Dawn Brownson

Motion made by Councilman Desmond, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #11-2024

Appoint Code Enforcement Officer

Eli Fieser at Annual Salary of $15,000.00
Deputy Code Enforcement Officer at $100.00 per month, if needed.
(Appointed by Code Enforcement Officer)

Motion made by Councilwoman Brownson, Seconded by Councilman Gildersleeve

All in favor – So carried

RESOLUTION #12-2024

Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)
(Within 2024 budget limits)
Freeman-Howard, P.C., Hudson, New York

Motion made by Councilwoman Lusher Shute Seconded by Councilman Gildersleeve

All in favor – So carried

RESOLUTION #13-2024

Appoint Town Engineer

CPL (Clark Patterson Lee)

Motion made by Councilman Desmond, Seconded by Councilman Gildersleeve

All in favor – So carried

RESOLUTION #14-2024

Designate Official Representatives to Association of Towns Annual Meeting
Supervisor Staats and Councilman Gildersleeve

Motion made by Councilman Desmond, Seconded by Councilwoman Brownson

All in favor – So carried

RESOLUTION #15-2024

Establish 67 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)

Motion made by Councilwoman Lusher Shute Seconded by Councilman Gildersleeve

All in favor – So carried

RESOLUTION #16-2024

Authorize Town Supervisor to sign 2024 State and Local Youth Contracts

Motion made by Councilwoman Brownson, Seconded by Councilman Gildersleeve. All in favor – So carried

RESOLUTION #17-2024

Appoint Registrar of Vital Statistics
Tracey Gallant

Motion made by Councilman Desmond, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #18-2024

Re-appoint Laurence Saulpaugh, Chair of the Planning Board
Re-appoint Mary Howard, Deputy Chairman.

Motion made by Councilman Desmond, Seconded by Councilwoman Brownson

All in favor – So carried

RESOLUTION #19-2024

Re-appoint Desiree Webber, Planning Board Secretary

Motion made by Councilman Gildersleeve, Seconded by Councilman Desmond

All in favor – So carried

RESOLUTION #20-2024

Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals
Appoint Luke Kumburis – Deputy Chairman

Motion made by Councilman Desmond, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #21-2024

Re-appoint Desiree Webber Zoning Board Secretary

Motion made by Councilman Gildersleeve, Seconded by Councilman Desmond

All in favor – So carried

RESOLUTION #22-2024

Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital Statistics
– Connie Campisi and Lee Gallant

Motion made by Councilwoman Brownson, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #23-2024

Town Highway Superintendent’s appointment for Deputy Highway
Superintendent – Adom Lawyer

Motion made by Councilman Gildersleeve, Seconded by Councilman Desmond

All in favor – So carried

RESOLUTION #24-2024

Town Supervisor’s appointment for Deputy Supervisor
Robert Desmond for term of January 1, 2024 – December 31, 2024.

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Lusher Shute

All in favor – So carried

RESOLUTION #25-2024

Town Supervisor’s appointment for Budget Officer
Raymond J. Staats

Motion made by Councilman Gildersleeve, Seconded by Councilman Desmond

All in favor – So carried

RESOLUTION #26-2024

Town Supervisor’s appointment for Town Bookkeeper
Brian Fitzgerald, CPA, PC

Motion made by Councilwoman Brownson, Seconded by Councilman Gildersleeve

All in favor – So carried

RESOLUTION #27-2024

Town Board Committees	CHAIR	CO-CHAIR
Auditing	All Town Board Members
Building & Grounds	Robert Desmond	Raymond Staats
Cable TV, Internet Networking	Kris Gildersleeve	Lindsey Lusher Shute
Grants	Dawn Brownson	Lindsey Lusher Shute
Highway	Robert Desmond	Raymond Staats
Insurance	All Town Board Members
Legal	Raymond Staats
Planning, Zoning and Board of Assessment Review	Robert Desmond	Lindsey Lusher Shute
Recreation and Community Event	Kris Gildersleeve	Dawn Brownson
Village Green Committee – Easter Egg Hunt – Barbecue – Election Day Dinner – Holiday Program	Liaison to Town Board – Tami Connolly
School Liaison	Dawn Brownson	Lindsey Lusher Shute
Parkland Use	Robert Desmond	Lindsey Lusher Shute

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Brownson

All in favor – So carried

RESOLUTION #28-2024

Appoint Kris Gildersleeve Webmaster for Clermont’s website

Motion made by Councilman Desmond, Seconded by Councilwoman Brownson

All in favor – So carried

RESOLUTION #29-2024

Appoint representatives to the Columbia County Office for Aging for the term of

January 1, 2024 – December 31, 2024.

Appointments to be determined at a later date

RESOLUTION #30-2024

Re-appoint members of the Board of Ethics for the term of January 1, 2024 – December 31, 2024.

• Mary Howard
• Susan Rifenburgh
• Tracey Gallant
• Ray Tousey

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Brownson

All in favor – So carried

RESOLUTION #31-2024

Re-appoint Ronald Miller to the Planning Board for a seven-year term, January 1, 2024- December 31, 2030.

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Brownson

All in favor – So carried

Re-appoint Ben Peacock Provisionally to the Zoning Board for a five-year term, January 1, 2024- December 31, 2028.

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Brownson

All in favor – So carried

RESOLUTION #32-2024

Accept 2024 Salaries stated in the 2024 Budget, as follows:

OFFICE	SALARY	PAY BASIS
Supervisor	$ 5,800.00/yr	Monthly Payroll
Councilpersons (4)	$ 2,700.00/yr	Monthly Payroll
Town Justice	$ 5,900.00/yr	Monthly Payroll
Town Justice	$ 5,900.00/yr	Monthly Payroll
Town Clerk	$ 9,200.00/yr	Monthly Payroll
Deputy Town Clerk	$ 20.00 hr.	Monthly per hour
Tax Collector	$ 4,900.00/yr	Monthly Payroll
Highway Superintendent	$56,580.00/yr	Bi-weekly Payroll
Certified Assessor	$16,500.00/yr	Monthly Payroll
Court Clerk (1)	$ 400.00/mo	Monthly Payroll
Code Enforcement Officer	$15,000.00/yr	Monthly Payroll
Deputy Code Enforcement Officer	$ 100.00/mo	as needed
Town Custodian	$ 2,000/yr	Monthly Payroll
Assessment Review Board Mtg. Additional time	$ 100.00/day Minimum Wage	By Voucher By Voucher
Secretary – BAR	Minimum Wage	By Voucher
Zoning Chairperson	$ 1,150.00/yr	Yearly Payroll *
Planning Chairperson	$ 1,150.00/yr	Yearly Payroll *
Zoning Co-Chairperson	$ 950.00/yr	Yearly Payroll *
Planning Co-Chairperson	$ 950.00/yr	Yearly Payroll *
Zoning Members	$ 900.00/yr	Yearly Payroll *
Planning Members	$ 900.00/yr	Yearly Payroll *
Zoning Secretary	$ 1,100.00/yr	Yearly Payroll *
Planning Secretary	$ 1,100.00/yr	Yearly Payroll *
Trial Juror	Minimum Wage	By Voucher
Dog Control Officer	$ 375.00/mo	Monthly Payroll

HIGHWAY DEPARTMENT

Full Time		Bi-weekly Payroll
Part Time ( Summer )	Minimum Wage	Bi-weekly Payroll
Part Time ( Winter )	Minimum Wage	Bi-weekly Payroll
Deputy Highway Superintendent	$1,000/yr	½ in June, ½ in December

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Lusher Shute

All in favor – So carried

Resolution #33 -2024 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Lusher Shute

All in favor – So carried

Resolution #34-2024 – Town of Clermont Official Undertaking of Municipal Officers

Motion made by Councilwoman Brownson, Seconded by Councilman Gildersleeve.

All in favor – So carried

Resolution #35-2024 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2024 and December 31, 2024 according to the terms and conditions of the lease.

Motion made by Councilman Gildersleeve, Seconded by Councilwoman Brownson

All in favor – So carried

Resolution #36-2024 – Agreement between the Clermont Town Board and Columbia Greene Humane Society to act as kennels for the town for the period January 1, 2024 to December 31, 2024.

NO AGREEMENT YET

Resolution #37-2024 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2024 to December 31, 2024.

NO AGREEMENT YET

These agreements will be reviewed with the other policies of the Town.

1. Review Highway Personnel Policy (Note Changes if Any)

2. Review Procurement Policy (Note Changes if Any)

3. Review Fixed Assets

4. Review Investment Policy (Note Changes if Any)

5. Sexual Harassment Policy

6. Code of Ethics

7. Cash Management

8. Emergency Preparedness Plan

9. Review Road Bonds (If any)

10. Review Other Bonds (If any)

11. Review Workplace Violence Policy

Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor on Saturday, January 20th 2024 Motion made by Councilman Gildersleeve, Seconded by Councilwoman Lusher Shute

All in favor – So carried

A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilman Gildersleeve, Seconded by Councilwoman Lusher Shute

All in favor – So carried

Respectfully submitted,
Tracey J Gallant
Town Clerk