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                                                                               CLERMONT FIRE COMMISSIONERS

                                                                                          SEPTEMBER 17, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, September 17, 2018 at 7:00 P.M. Those present were Commissioner Susan Rifenburgh, Commissioner Raymond Bauer, Commissioner Ronald Miller and Commissioner Laurence Saulpaugh.  Commissioner Ronald Rifenburgh was absent.  Also present was Chief Lloyd Kukon, Captain Les Coon and Treasurer Denise Fiore.

Commissioner Susan Rifenburgh opened the meeting with the salute to the flag.

MINUTES: A motion was made to accept the minutes of the August meeting by Commissioner Saulpaugh, seconded by Commissioner Bauer.  All in favor.  So carried.

TREASURER’S REPORT

September 17, 2018 Fire Commissioners’ Treasurer’s Report                      

RE:  August 2018

Total Amount of August 2018 Invoices Paid                                                   $ 3,728.54

RE:  September 2018

Proposed September 2018 Invoices                       $ 6,968.96

Paid September 2018 Invoices                                $   719.51     

                                                Total                                                                   $ 7,688.47

Reconciliation of Accounts

The Bank of Greene County Balances to Date  

Money Market Checking Balance                                                        $ 124,637.22*

*Includes interest paid on 8/31/18 in the amount of $26.70

Checking Balance                                                                                              2,237.98

Plus Deposit (9/14/18)                                                                                       2,000.00  

Less Outstanding Checks                                                                                  2,116.07

Checking Balance to Date                                                                                 2,121.91

Money Market & Checking A/C Total                                               $ 126,759.13

Capital Reserve Fund for Fire Equipment                                        $   29,709.86 (as of 12/31/17)

                Interest 12/31/17 – 1/31/18                                                  $               1.26

                Interest 1/31/18 – 2/28/18                                                                    1.14                                         

                Interest 2/28/18 – 3/31/18                                                                    1.26

                Interest 3/31/18 – 4/30/18                                                                     1.22         

                Interest 4/30/18 – 5/31/18                                                                       1.26

                Interest 5/31/18 – 6/30/18                                                                       1.22

                Interest 6/30/18 – 7/31/18                                                                       1.26

                Interest 7/31/18 – 8/31/18                                                                       1.26                         

                                                                                                Total                 $   29,719.74

Capital Reserve Fund for Constr. & Improvement         $    33,645.61 (as of 12/31/17)                                                                                                       

                Interest 12/31/17 – 1/31/18                                                                     1.43

                Interest 1/31/18 – 2/28/18                                                                        1.29

                Interest 2/28/18 – 3/31/18                                                                        1.43

                Interest 3/31/18 – 4/30/18                                                                        1.38

                Interest 4/30 /18 – 5/31/18                                                                        1.43

                Interest 5/31/18 – 6/30/18                                                                         1.38

                Interest 6/30/18 – 7/31/18                                                                        1.43

                Interest 7/31/18 – 8/31/18                                                                         1.43           

                                                                               Total                                    $    33,656.81

Denise Fiore, Treasurer

September 17, 2018

A motion was made to accept the Treasurer’s report by Commissioner Saulpaugh, seconded by Commissioner Bauer.  All in favor.  So carried.

CORRESPONDENCE:

• RBC Wealth Management Account Statement for August – $398,902.43
• Milan Fire Department – representative was unable to attend this meeting due to health issues.  Will let them know that there is a two percent increase in the 2019 budget for their services and there is no need to attend next month.  The Commissioners would still like to know the number of calls that were covered in our district and what they were for.
• Received a physical for Joshua Williams.
• The Treasurer received a letter from Bank of Green County notifying that the payment this year for Truck #6010 is due October 16, 2018 for $24,295.92.

COMMITTEE REPORTS:

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• Commissioner Bauer did get Steve Werner to put up one outside light at Station #1.
• There was some discussion on the paving of the lot at Station #1.  This can be decided during budget talks.

INSURANCE: Commissioners R. Rifenburgh and Miller

None

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• Pressure Washer: To install a ground mount in the electrical box would cost about $375.00.  To replace with a new pressure washer would be $500.00.  A motion was made by Commissioner Bauer, seconded by Commissioner Miller to purchase a new pressure washer. All in favor.  So carried.

LOSAP: All Commissioners

No report.

LAWS AND POLICIES: All Commissioners

• Travel Policy: Commissioner Bauer has had some reservations about paying the Federal rate of reimbursement for mileage.  After review a suggestion was made that on Page 1 – Transportation to remove the third paragraph and add the following: The method of travel and type of reimbursement will be determined by the Board of Fire Commissioners.  

A motion was made by Commissioner Bauer, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

LEGAL: All Commissioners

No Report

OLD BUSINESS:

• CLEANING SERVICE: Discussed the cleaning service for Station #1 and the Bay at Station #2 and what would be a fair amount to charge for the service.
• GRANT: Captain Les Coon brought in a contract to be signed for the grant writer. Under this contract he will write a grant for the District.  Under the terms of the grant the federal program pays 95% of the total amount of the grant.  The District would have to pay the writer $900.00 for the service.

MOTION: A motion was made by Commissioner Saulpaugh, seconded by Commissioner Miller to sign the contract for the grant writer.

NEW BUSINESS:

None

CHIEFS REPORT:

There were four calls for August:

8/16/18 – Mutual Aid Tivoli (AAPI) – 8459 Albany Post Road

8/23/18 – Unattended controlled burn – across from 2078 Route 9

8/26/18 – AAPI – Lasher Road and South Road

8/27/18 – Alarm activation – 651 County Route 6

*** 8/23/18 – Tivoli dispatched to AAPI Clermont District – Tivoli handled call/Clermont Car 2 on scene.

Monthly Drill/Work Details

• 8/5/18 – Drill/Training – Germantown – 2 firefighters attended
• 8/6/18 – Officers meeting – 5 officers attended
• 8/27/18 – Drill – Carmelite Sisters – review of grounds and resident fire plan – 11 firefighters attended.
• 8/29/18 – Drill/Mutual aid – drill with officers – Germantown/Livingston/Milan-mutual aid response to Carmelite Sisters – 4 officers attended.
• 8/31/18 – Work detail – Clean truck for Chatham Fair Parade – 2 firefighters attended.
• 9/1/18 – Chatham Fair Parade – 7 firefighters attended

The Chief talked to Tyler Case and he is interested in coming back as an active member.

A motion was made to pay bills with the addition of $900.00 for grant writer by Commissioner Bauer, seconded by Commissioner Miller.  All in favor.  So carried.

There was no fuel report for this month.

Public comment:

None

A motion was made to adjourn the regular meeting at 8:10 P.M.  by Commissioner Miller, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

BUDGET WORKSHOP:

Chairwoman Rifenburgh opened the budget workshop at 8:20 P.M.

LOSAP: Decreased the Length of Service Awards Program annual payment to $40,000.

Truck Payment: Decreased the payment amount to $23,614.00 and decreased the interest amount to $683.00.

Amount to transfer to reserve: Decreased the amount to transfer to the reserve to $7359.00.

CONTRACTUAL EXPENDITURES

Administrative:

Increased legal and audit fees to $5500.00 for Penflex audit when needed.

Building:

Increased Repairs to Building for blacktopping of parking lot by $13,000.

Increased Maintenance supplies to $2,000 for cleaning services.

Outside Fire Services:

Increased Fire Protection by Milan Volunteer Fire Dept to $2,896.

Total Contractual Expenditures:   $79,021.00

Total Appropriations:                                                                                     $174,377.00

Less Estimated unexpended balance                                                       $  10,000.00

Amount to be raised by taxes                                                                     $164,377.00

The total budget does not exceed the allowed 2% increase of $3,419.00.

A motion was made to adjourn at 9:30 P.M.

Respectfully submitted,

Mary Helen Shannon,

Fire District Secretary

CLERMONT PLANNING BOARD

 September 12, 2018

The Clermont Planning Board held its regular meeting on Wednesday, September 12, 2018 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Jennifer Phillips, Ron Miller, Nathan Hemple, Clayton Andrus and Tom Jantzen. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town. After review of the August 8, 2018 minutes, a motion was made by Jennifer Phillips, and seconded by Ron Miller, to accept the minutes.  All in favor. So carried.

John Surface, 252 Nevis Road, Lea Springstead, representing Suncommon, came before the board regarding the initializing of a solar array project.  She was informed the project must first go before the Clermont ZBA for a Special use Permit.  It was agreed to hold a joint Public Hearing with the ZBA at the ZBA’s September 26, 2018 meeting.

Ed Hull, 48 Hogtrough Road, came before the Planning Board regarding the need for a lot line adjustment for 2 acres which will be sold to Josephine Torre.  He will return to the October meeting of the Planning Board with a completed Application and Site Plan.

Windhorse Farm, 356 County Route 6, Tax ID# 79.-1-48, Kurt Andernauch presented a revision to the parking area spaces.  There will be no additional disturbance.  A motion to deem a change to map as de minimuss change, to waive SEQRA and approve the change as presented was made by Tom Jantzen, seconded by Ron Miller.  All in favor.  So carried.

Motion to adjourn was made by Tom Jantzen and seconded by Ron Miller.  All in favor. So carried.  The meeting adjourned at 8:35pm.

Respectfully submitted,

Desiree M. Webber, Secretary

CLERMONT TOWN BOARD

SEPTEMBER 4, 2018

The Clermont Town Board held their monthly meeting on Tuesday, September 4, 2018 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve. There were seven residents present.

Supervisor Staats opened the meeting with the salute to the flag.

MINUTES: A motion was made to accept the minutes by Councilman Desmond, seconded by Councilwoman Brownson.  All in favor.  So carried.

TOWN CLERK’S REPORT: The Town Clerk read the report for August and presented a check for the General Fund in the amount of $538.58 to the Supervisor.

CORRESPONDENCE:

• Received a new recycling protocol from Columbia County Solid Waste Department.  Posted at Town Hall and information available by calling 518-828-2737.
• Keeping Identities of Seniors Safe Program (K.I.S.S.) for shredding any personal paperwork will be held September 10 through September 21^st at the Town Hall during Town Clerk’s hours.
• Supervisor provided the budget and revenue report for August to the board.

WEBSITE: Mary Louise Kalin tried to access the historic photos but a password was needed to access. It was pointed out that the date change for this meeting was not posted on the website.

Councilman Hempel will address these issues.  He also stated that the web committee did not meet because of vacations but will be resuming and the committee had a good view of what the website should look like.

COMMITTEE REPORTS:

PARK: Councilman Desmond passed out the suggested wording for the Veteran’s monument proposed for the park. He would also like two silhouettes, probably in the upper corners of the Marines raising the flag on Iwo Jima and of a soldier kneeling with the bayonet and helmet.

The verbal quotes that have been received are $2,260 for the monument with engraving from Kol-Rocklea and $3,641.00 for monument, lettering, silhouettes and foundation from Hudson Monumental Works.

A member of the audience suggested not having the silhouettes, and having a simpler, solid version of the verbiage.  There was discussion about using the term ‘Thank you for your service’ and the silhouettes might not be inclusive, such as gender, branch of service.  Supervisor Staats suggested getting a mockup of the monument so that it can be viewed. Additional plans

are for walking trails, picnic tables and more info will come from the surveys.

HUDSON RIVER HERITAGE: Councilwoman Brownson reported that the Hudson River Heritage – Tours of Columbia County homes will be held on Saturday, October 13th and they would like to use the ‘Academy’ to start the tour. They will provide insurance.

OLD BUSINESS:

• PARK: Soccer Goals have been ordered and should arrive shortly.  Supervisor Staats will meet with the Soccer League to see where it is best to set up.  He also reported that we have received donations towards the goals of $1000.00 from the Southern Columbia Soccer League, $1,000 from Morris Associates, $1,000 from Fingar Insurance, and from Freeman-Howard.  There was a question from a resident about why they are going with the soccer field before the survey came out.  This was decided many years ago on another survey. A committee member feels that the board could have let the committee know that it was decided on the soccer field.  Supervisor Staats thought that this was known as it has been talked about for several years. He apologized that the residents were not aware.
• BUILDING REPAIRS: Supervisor Staats has requested bids from several local contractors for the repair/replacement of the roof on the Community House.  He asked for bids from Hudson Valley Residential Renovations, Jennings Contracting and B&T Contracting and has not yet received a bid. We may have to advertise this but he would like to give local contractors the opportunity to respond.  Councilman Gildersleeve asked if there is a deadline with the insurance.  The Supervisor does not think it is immediate that we do anything, he does not see anything that would make him worry about leaking.
• BINGHAMS MILL BRIDGE: It has been finalized by the County that the bridge will be taken down.  It has gone to bid for removal and will probably be scheduled this year to remove it.
• DEC: We received an invoice for $20,000 from DEC after having closed out the work on the Brownfields. This invoice is for additional work that came in after the closeout date. The Supervisor would like to call for a meeting with DEC to challenge this, if the board is in agreement.  

NEW BUSINESS:

• SOCCER FIELD: Supervisor Staats thanked all that donated to the soccer goals, Morris Associates, Southern Columbia Soccer League, Fingar Insurance and Freeman-Howard.
• RESOLUTION NO. 42 OF 2018:

Columbia County has asked the Towns to pass a resolution adopting the Hazard Mitigation Grant Program, which enables the town to be eligible for grants. A motion was made to adopt Resolution No. 42 of 2018 by Councilman Desmond, seconded by Councilwoman Brownson.  Councilman Hempel voted nay because he did not have an opportunity to view the plan. Motion passed.

• FUEL OIL CONTRACT: Because of the issues that we had last winter with running out of fuel with the company on the County bid, which again won the bid for this year, we put out a bid for fuel oil. The bids we received were from Valley Oil for .25 over rack price, 2.499 lock in price; Petro Home Services, .40 over rack, 2.75 lock in price and K&H Fuel Oil, .35 over rack. Councilwoman Brownson made a motion to accept the Valley Oil bid of $2.499 gallon, seconded by Councilman Desmond.  All in favor.  So carried.

• BUDGET WORKSHOP: The budget workshop will be held on Wednesday, September 19 at 6:30 P.M. and Tuesday, September 25 at 6:30 P.M. if needed and to discuss any other business which may come before the board.
• HIGHWAY: The Highway Department requested to purchase a new pressure washer. This is needed to clean the trucks and equipment. Superintendent Potts received two quotes as follows: Construction Tool Warehouse, for a Shark Hot Water Pressure Washer, $2999.00, ISC Online for a Shark Hot Water Pressure Washer, $5,380.00.  The money is in this year’s budget in the account D5130.2. A motion was made by Councilman Gildersleeve, seconded by Councilwoman Brownson to approve the purchase for $2,999.00 from Construction Tool Warehouse.  All in favor. So carried. 

SUPERVISOR REPORT:

Budget for County departments: It seems that every department is requesting increases.  The budget does not get passed until the end of November.   

Supervisor Staats has been asked to be on the Public Safety Committee.  He is currently on the County Government Committee which he would be switching with another Supervisor.

ABSTRACTS:

• A motion was made by Councilman Gildersleeve, seconded by Councilman Hempel to approve Highway abstract #9, vouchers # 86 to 92, in the amount of $4355.78.  All in favor.  So carried.
• A motion was made by Councilman Hempel, seconded by Councilman Gildersleeve to approve General abstract #9, vouchers #235-254, in the amount of $7619.61.  All in favor.  So carried.
• A motion was made by Councilwoman Brownson, seconded by Councilman Desmond to approve General Pre-Paid abstract #9, vouchers 232-234 in the amount of $199.27.  All in favor.  So carried.

LITTLE LIBRARY: Supervisor Staats mentioned that the Highway Department completed the library box which can be used by residents to borrow library books.

PUBLIC COMMENTS:

Kimberly Peacock reported that Tousey Winery is going to hold a Corn Hole Tournament on September 23^rd from 12 PM and no later than 8 PM and the Village Green Committee has volunteered to host the food concession.  They are planning to have hot dogs and hamburgers.  The proceeds will support the Community House.

A motion was made to adjourn by Councilman Desmond, seconded by Councilman Gildersleeve at 8:20 P.M.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

Clermont Zoning Board of Appeals

1795 Route 9
Germantown, New York 12526
August 22, 2018

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, Pete Cichetti, Luke Kumburis, Don Van Wagner.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, July 2018.  A motion to accept the minutes was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.

John Surface, 252 Nevis FRoad, Tax ID#191.1-1-11.11, Jesse Cutaia of Suncommon (formerly Hudson Solar) represented John Surface in applying for a special use permit for installation of a 40 panel array.  A site visit will be conducted on Monday, August 27, 2018 between 4pm-6pm.  Motion to accept application was made by Luke Kumbburis, seconded by Don Van Wagner.  All in favor.  So carried.  A Public Hearing will be held September 26, 2018 jointly with the Clermont Planning Board.

Motion to adjourn was made by Pete Cichetti, seconded by Luke Kumburis.  All in favor.  So carried.  The meeting closed at 8:05pm.

Respectfully submitted,

Desiree M. Webber, Secretary

CLERMONT FIRE COMMISSIONERS

AUGUST 20, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, August 20, 2018 at 7:00 P.M.  Those present were Commissioner Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Laurence Saulpaugh and Commissioner Raymond Bauer.  Commissioner Miller was absent.  Others present were Chief Lloyd Kukon, First Assistant Collin Brown, Captain Les Coons, Treasurer Denise Fiore and Robert Desmond.

Commissioner S. Rifenburgh opened the meeting with the salute to the flag.

MINUTES: Commissioner R. Rifenburgh noted the following corrections to the July minutes:

            Page 27 – Fire Equipment should say ‘all trucks have been serviced except truck 6031 which has not had filters changed’.

            Page 28 – Dryer should say ‘the cost is $200.00 per piece’.

A motion was made by Commissioner Laurence Saulpaugh, seconded by Commissioner Bauer to accept the minutes with corrections.  All in favor. So carried.

TREASURERS REPORT:

Total amount of July 2018 invoices paid                                           $  4,139.58

Proposed August invoices                                                                   $  1,532.05

Paid August invoices                                                                          $  2,196.49

                                                Total:                                                   $  3,728.54

RECONCILIATION OF ACCOUNTS

The Bank of Greene County Balances to Date                                 

Money Markey Checking Balance                                                     $126,610.52

Checking Balance                                                                               $  4,506.62

Less Outstanding Checks                                                                   $     630.94

Checking Balance to Date                                                                  $  3,875.68

Money Market & Checking Account Total                                        $130,486.20

Capital Reserve Fund for Fire Equipment                                          $29,718.48

Capital Reserve Fund for Construction & Improvements                  $33,655.38

A motion was made to accept the Treasurer’s Report by Commissioner Ronald Rifenburgh, seconded by Commissioner Bauer.  All in favor.  So carried.

CORRESPONDENCE:

• A check received from the Clermont Historic Site for traffic detail during July 4^th fireworks was made out to the District but should go to the Company.  The Treasurer will issue a check to the Company for $400.00.
• Fire District Affairs for August – September
• Invitation from Swab Wagon Co. to Berrysburg, PA. on October 6, 2018 for picnic.
• RBC Wealth Management Account Statement for July – $400,002.47
• 2018 Leadership & Vendor Expo by the Accociation of Fire Districts in Saratoga Springs, October 11-13.
• Physical for Peter Cichetti received.
• Firefighter Cancer Study-Northwell Health

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• Commissioner Bauer’s brother will be mowing the lawn this week at Station #1.
• Commissioner Bauer reported that James Potts is working on the Station #1 drainage.

INSURANCE: Commissioners R. Rifenburgh and Commissioner Miller

The Chairwoman and Secretary will be reviewing the records of those members that may be eligible for the cancer insurance. There is some clarification of the law that must be made in order to verify the eligibility. 

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• The trucks looked really good for the Convention parade. The Captain and others did a lot of work on them.
• Commissioner Saulpaugh asked when truck 6013 would get the blisters taken care of?

LOSAP:  All Commissioners

The district funds are being invested in more domestic stocks by RBC Wealth Management.

LAWS AND POLICIES: All Commissioners

• Travel policy was handed out and will be reviewed for September’s meeting.

LEGAL: All Commissioners

No report

OLD BUSINESS:

• Commissioner Bauer will get in touch with Bob McCarthy on the removal of light fixtures and installation of LED lights.
• The TV has not been mounted at Station #1.  A motion was made by Commissioner R. Rifenburgh to purchase the hardware to mount it at a cost not to exceed $100.00, seconded by Commissioner Bauer.  All in favor.  So carried.
• The dryer for the gear will be delivered.
• The district will hire someone to clean the bays at Station #2, as it is in the lease contract that the District is responsible.

NEW BUSINESS:

• Tyler Case has gotten his new gear with the exception of boots.  It is unclear if he will be returning to active duty.  If he doesn’t return after the lst of the year and complete the OSHA then we have done what we can do.
• Milan Fire Department will be coming to the budget meeting at our regular meeting on September 17^th. 

CHIEFS REPORT:

There were three calls for July:

1. 7/9/18 Alarm Activation – Inflight – 694 Church Avenue
2. 7/11/18 Mutual aid//Germantown – Structure fire, 4781 Route 9G
3. 7/22/218 Standby for Tivoli in quarters

Monthly Drills:

6/23/318 – Saulpaugh’s Cold Storage walk through.  Measure distance of water source, etc.

                        14 firefighters attended

Special Details:

7/4/18 – Clermont State Park – park cars for fireworks

7/19/18 – Work detail on truck #6013- 5 firefighters

7/21/18 – Vet to Vet Extrication Demo and display of trucks #6013 & 6010 – 4 firefighters

7/28/18 – Convention parade in Germantown – 14 firefighters

The Chief asked to take Truck #6034 to the Chatham Fair.  The Commissioners don’t have any problem with it.

Captain Les Coon talked to John Faso about getting gear through a grant. Captain Coon said that when you put in a grant you have to specify for specific gear. 

There is a grant writer who would charge $500.00 to write it and $1000.00 to close out the grant if it is received.  The $500.00 would be returned if we get the grant. 

Commissioner R. Rifenburgh made a motion to have the grant writer start the process, seconded by Commissioner Saulpaugh. All in favor. So carried.

Commissioner R. Rifenburgh would like to know why the AED’s have not been checked since May 31^st.  Captain Coon said that the technician who came said that the AED’s do not have to be checked every week. This will be added to the truck check and should probably be done at least monthly.

There was an officer’s meeting and the Captain wanted something done by a Lt. in the drill and it was refused.  This person also refused to drive the van.  This person was also asked if they still wanted to be in the position and it was sometimes yes, sometimes no. Commissioner R. Rifenburgh would like the truck checklist submitted every month to the Commissioners. He also thinks if the job isn’t getting done it is up to the Chief to get help for the Captain so that the work gets done. 

MOTION:

A motion was made by Commissioner Bauer, seconded by Commissioner Saulpaugh to pay the bills.

The fuel report for 7/22/18 showed 25.5 gallons used.  

A motion was made to adjourn by Commissioner Saulpaugh, seconded by Commissioner Bauer at 8:30 P.M.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

                                                           CLERMONT TOWN BOARD

                                                                        AUGUST 6, 2018

The Clermont Town Board held its regular meeting on Monday, August 6, 2018 at 7:00 P.M. at the Town Hall.  Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve.

There were five residents present.

The Supervisor opened the meeting with the salute to the flag. 

MOTION: A motion was made by Councilwoman Brownson, seconded by Councilman Gildersleeve to enter into executive session to discuss contract negotiations at 7:00 P.M.

A motion was made to come out of executive session at 7:15 P.M. by Councilman Desmond, seconded by Councilman Hempel.

MINUTES: A motion was made by Councilman Desmond to approve the minutes of the prior meeting, seconded by Councilman Gildersleeve.  Councilwoman Brownson abstained as she was not present at the July meeting.  Motion passed.

TOWN CLERK’S REPORT: The Clerk read the report for July and presented the Supervisor with a check for the General fund in the amount of $3,822.50 and for Trust and Agency for $762.97.

CORRESPONDENCE:

• Keeping Identities of Seniors Safe (K.I.S.S.) Program – Bring your documents to be shredded to the Town Hall between September 10 and September 21 during the Town Clerks hours to be shredded.
• The Supervisor provided budget and revenue reports for July 31, 2018 for the Boards review.
• WEBSITE: No correspondence  

COMMITTEE REPORTS:

• PARK:  Councilman Desmond reported that the committee has met on site and will be meeting again on Monday, August 13^th. Postcards have been sent out to residents about the survey online and paper copies are available at the Town Clerk’s office.
• WEB COMMITTEE: Councilman Hempel reported that the website committee expects to be meeting this week as vacation scheduling prevented them from meeting on the fourth Monday.  

OLD BUSINESS:

• HAIL STORM DAMAGE: Supervisor Staats reported that we have been approved for the repairs to the Community House and Town Hall as a result of damage from a hail storm on May 15, 2018.  We will be replacing cedar shakes on the Community House roof, screens, painting of both the Community House and Town Hall and new gutter on the town hall.  We have received a check for $20,513.91 from the insurance company. Bids will be put out for this work.
• FUEL OIL BIDS: Supervisor Staats explained that we are not going to use the County bid for fuel, which is with Kosco because of difficulties last year with delivery.  We have put a notice out for fuel oil bids, which are due back August 17^th.  They will be opened at the September 4^th meeting.
• BINGHAMS MILL BRIDGE: The County Public Works committee discussed opening the bridge for vehicle traffic and Supervisor Staats showed them a list of names that want the bridge opened for vehicle traffic. However, a number of residents want the bridge opened for pedestrian and bicycle traffic only, but the county has no interest in funding pedestrian bridges. In the past several bridges that have been closed have been taken down.
• LIBRARY BOX: We discussed building a library box to be placed in front of the Town Hall.  The Highway department has been working on the structure and it should be done this week.  Mary Howard will coordinate with the library.

NEW BUSINESS:

• SOUTHERN COLUMBIA SOCCER LEAGUE:  The league would like to contribute $1,000.00 towards the soccer field. The total price of the goals is $3,793.95 including shipping.  They will also stripe the fields.  There were questions about where the field would be located and if it will be screened from the neighboring sheep farm. The board has discussed this at previous meetings and would like to go forward with it at this time. There is a survey for residents to express what they would like to see in the park. The Supervisor said that there were three things discussed previously, a Veterans Monument, a walking trail and for the youth, a softball field and soccer field. He would like to move forward with the soccer field.  A motion was made by Councilman Desmond to spend, from park donations $3,793.95 for the goals, seconded by Councilman Gildersleeve.  All in favor. So carried. Councilman Desmond asked Councilwoman Brownson about grants, and this is something she can look into, but it doesn’t happen quickly.
• INSURANCE REPAIRS: We will be putting out bids and to be opened on September 4, 2018 at 7:00 P.M. to repair the buildings that were damaged in the hail storm of May 15, 2018.
• The September meeting will be Tuesday, September 4, 2018 at 7:00 P.M. because of the Labor Day Holiday.
• SALES TAX REVENUE: Received the 2^nd quarter sales tax revenue check for $98,684.36.  This is increased significantly from last year.  

SUPERVISORS REPORT:

• COUNTY BUDGET: The County budget meetings will be starting and the Supervisor will be pushing for no increase.

ABSTRACTS:

A motion was made by Councilman Gildersleeve to approve Highway abstract #8, vouchers 74-85 in the amount of $27,281.81, seconded by Councilman Hempel.  All in favor.  So carried.

A motion was made by Councilman Desmond to approve General Prepaid abstract #8, vouchers #199-305, in the amount of $573.91, seconded by Councilman Gildersleeve.  All in favor.  So carried.

A motion was made by Councilman Hempel to approve General abstract #8A, vouchers #206 – 231, in the amount of $7,076.95, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made to approve Trust & Agency abstract #6, voucher #12, in the amount of $193.35, seconded by Councilman Hempel.  All in favor.  So carried.

PUBLIC COMMENTS:

Supervisor Staats thanked all the volunteer that help out on committees.  He also thanked Southern Columbia Soccer League for their donation.

Phyllis Heiko thanked those that are on the park committee and those who worked on getting the survey out. 

A motion was made by Councilman Desmond, seconded by Councilman Hempel to adjourn at 7:50 P.M.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk Date: 

Clermont Zoning Board of Appeals

1795 Route 9
Germantown, New York 12526

July 25, 2018

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, Pete Cichetti, John Rusconi, Luke Kumburis, Don Van Wagner and Phyllis Heiko.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, May 2018.  A motion to accept the minutes was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the joint Public Hearing held with he Planning Board on June 13, 2018.  A motion to accept the minutes was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.

Marcia Slatkin, 1693 Route 9, came before the board regarding repair work she has done on the barn at that location.  Additional work done on the barn, without having been issued a permit,  created an accessory apartment.  Instruction was given for steps needed to prepare the site plan and obtain the previous survey so a permit can be applied for.

Motion to adjourn was made by John Rusconi, seconded by Don Van Wagner.  All in favor.  So carried.  The meeting closed at 7:55pm.

Respectfully submitted,

Desiree M. Webber, Secretary

                                                 CLERMONT FIRE COMMISSIONERS

                                                                JULY 16, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, July 16, 2018 at 7:00 P.M.  Those present were Commissioner Ron Miller, Commissioner Laurence Saulpaugh, Commissioner Ronald Rifenburgh and Commissioner Raymond Bauer.  Chairwoman Rifenburgh was absent. 

Others present were Treasurer Denise Fiore, Captain Les Coons, Chief Lloyd Kukon and Tami Connolly.

Commissioner Saulpaugh opened the meeting with the salute to the flag.

MINUTES: Treasurer Fiore noted that on page 24 a correction was needed to change the name of Mr. Meehan from Pete to Pat.  A motion was made to accept the minutes with correction by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.  All in favor.  So carried.

TREASURER’S REPORT:

Total amount of June 2018 invoices paid                                           $39,401.00

Proposed July 2018 invoices                                                               $ 3,988.64     *

Paid July 2018 invoices                                                                       $    150.94

Total                                                                                                    $ 4,139.58     *

                        * Adjusted total – added $732.28

RECONCILIATION OF ACCOUNTS:

            The Bank of Greene County Balances

                        Money Market Checking Balance                              $131,583.06

                        Checking Balance                                                        $    3,078.12

                        Less Outstanding Checks                                            $         17.48

                        Checking Balance to Date                                           $    3,060.64

            Money Market & Checking Account total                              $134,643.70

Capital Reserve Fund for Fire Equipment                                           $  29,717.22

Capital Reserve Fund for Construction & Improvement                    $  33,653.95

A motion was made by Commissioner Bauer to accept the Treasurer’s report, seconded by Commissioner Miller.  All in favor.  So carried.

CORRESPONDENCE:

• RBC Wealth Management account statement for June – $397,236.24
• Physicals were received for Wesley Werner and Brendan Hegarty.
• Chairwoman Rifenburgh sent in a physical for Cody Rockefeller and a letter from Emergency Response Technologies of those that completed the HazMat portion of the training, which had not been reported before.  There were a total of 23 on the list.  She also reported that we have not received a physical for Peter Cichetti or Don VanWagner, or Fred Gooderham and Scott Dow who are currently inactive.
• Received a letter releasing Harry Pease to return to active duty effective 6/12/18.

COMMITTEE REPORTS:

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• Commissioner Bauer got a quote from Darryl Millius for Station #1 roof. He would apply a fiber aluminum roof coating for $900.00 when the weather cools. A motion was made by Commissioner R. Rifenburgh and seconded by Commissioner Miller to accept the bid.  All in favor.  So carried.
• B & K Electrical gave a quote for removal of 3 light fixtures and installation of 2 LED light fixtures for $400.00.  We are the list for the work.
• The fan at Station #1 is being used to keep the air circulating.
• The Highway Superintendent Jim Potts will try to take care of the edges and swale of the entrance to Station #1.  

INSURANCE: Commissioners R. Rifenburgh and Miller

No report

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• All trucks have been inspected and serviced (Correction: with the exception of #6034, which has not had filters changed).  Suggested that the motor be washed off. The tanker has been welded and patched.  The tank did have a crack and is getting stressed and worn.
• Truck #6034 fuel filters were changed but does not show on invoice.  Truck #6012 and #6013 also had the filters changed.

LOSAP: All Commissioners

Commissioner R. Rifenburgh received projected fee for LOSAP for 2019.  The contribution is $33,088.00 this is less than last year but when we do the budget we will probably have additional fees so he suggested keeping it the same. The only new benefit being paid this year is for Peter Cichetti and there are no members reaching entitlement age in 2019.

There are several members who need to complete beneficiary forms.

LAWS AND POLICIES:  All Commissioners

• Commissioner Bauer asked if we could take a look at revising the travel policy especially with the mileage rate which is currently $.55. He suggested paying a certain percentage for meals and lodging.  Commissioner R. Rifenburgh suggested looking at this next month.

LEGAL: All Commissioners

No report

OLD BUSINESS:

• The new television is at Station #1.  It has not been hooked up. If mounted on the wall will need a bracket, etc.
• PRINTER: Commissioner Miller did purchase a printer for Station #1 from Staples.
• DRYER: The salesman told the Chief that we could try the dryer for 30 days.  The cost is $200.00 per piece.  Commissioner R. Rifenburgh did get prices for a dryer at the convention from Dry Gear Solutions.  A four unit metal dryer would be $4,845 plus shipping and a two unit dryer $3545 plus shipping. MOTION: A motion was made by Commissioner Bauer, seconded by Commissioner R. Rifenburgh to purchase the four unit model.  All in favor.  So carried.
• GEAR: Commissioner R. Rifenburgh asked the Chief how much gear has been ordered, if any.  The Commissioner did talk to someone from Viking about gear.  The Commissioners need a quote for what gear has to be purchased. 
• The Chief said that it is possible that the County will pickup the cost of the insurance to cover cancer for firefighters.

NEW BUSINESS:

• The tax cap will be 2% for 2019 as reported by the Treasurer.
• The Commissioners will begin the budget process in September at the meeting on September 17^th at 7:00 P.M.  Milan Volunteer Firefighters will be notified and asked to report on how many calls were answered on Shields Road and what they were. 
• The Commissioners will meet on Friday, August 10^th at 7:00 P.M. to review the specs for the new truck.
• After discussion of the conditions of the bays at Station #2, a letter will be written to the Directors of the Fire Company requesting that they hire a cleaner to clean monthly.  If they are not interested, the District will get someone and deduct it from the monthly lease payment.

CHIEFS REPORT:

There were three calls in June as follows:

6/1/18 – Alarm Activation – 694 Woods Road

6/11/18 – Alarm Activation – 168 Pleasantvale Road

6/24/18 – Alarm Activation – 760 Woods Road

Monthly Drill:

6/25/18 on engine placement and water operations – 10 firefighters attended.

The Chief reported that he ordered the scot pack holders for #6013.  He purchased the entire unit.  A Veterans for Veterans show will be held July 21 at Fully Loaded Garage on Route 9G. Truck #6010 will be taken.  They will demonstrate cutting up a car.

The Chief thanked Captain Coon for cleaning the trucks.

He also thanked Assistant Chief Decker and Captain Coon for doing a good job at the mutual aid garage fire in Germantown.

MOTION: A motion was made to pay additional bills for the following by Commissioner R. Rifenburgh, seconded by Commissioner Miller to Les Coon for $284.74 and $30.57 and to Staples for $416.97, total of $732.28.  All in favor.  So carried.

FUEL USAGE: Commissioner R. Rifenburgh reported the fuel usage as 47.50 gallons, 37.25 inches.

PUBLIC COMMENT:

Tami Connolly asked how many active interior firefighters there are now. Commissioner R. Rifenburgh responded that there are five.  He explained about the purchase of new gear for rotation with the interior firefighters.

Captain Coon asked if the power washer is district or company because it does not seem to be working correctly, it is tripping the breaker.  Commissioner Saulpaugh suggested taking it over to Kingston for it to be checked out.

MOTION: A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to adjourn at 8:30 P.M.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

 CLERMONT PLANNING BOARD

July 11, 2018

The Clermont Planning Board held its regular meeting on Wednesday, July 11, 2018 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Jennifer Phillips, Ron Miller, Clayton Andrus, Tom Jantzen, Nathan Hempel and Mary Howard. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town. After review of the June 13, 2018 minutes, a motion was made by Clayton Andrus, and seconded by Jennifer Phillips, to accept the minutes.  All in favor. So carried.

Marcia Slatkin, 1693 Route 9,  came before the board regarding work she has done on the upstairs of her barn.  She will speak to Sam Harkins, the Building Inspector, about what permits are needed for the work that has already been done as well as any future work.

Billy Cole, 3541 Route 9G, Tax ID# 190.-1-02, presented site plan for 322 storage units on 6 acres.  The units will be dry units and not climate controlled. George Schmitt will provide the applicant with a comment letter.

Bob McCarthy, Jr and Amanda McCarthy, 382 Nevis Road, Tax ID# 191.00-01-19.12, came before the Planning Board regarding subdividing 2-3 acres from the existing parcel of 98 acres.  George Schmitt will provide a comment letter to the applicant.

Motion to adjourn was made by Mary Howard and seconded by Jennifer Phillips.  All in favor. So carried.  The meeting adjourned at 8:30pm.

Respectfully submitted,

Desiree M. Webber, Secretary