Board Meeting Minutes

                                                                CLERMONT TOWN BOARD

                                                                        JUNE 4, 2018

The Clermont Town Board held a public hearing at 6:30 P.M. on Local Law #2 of 2018, Adopting Noise Control Regulations and Local Law #3 of 2018 amending the Clermont Zoning Law before the regular Town Board meeting.

Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve. There were eighteen town residents present. The Town Clerk read the public notice as posted in the Register Star.

Local Law No. 2 of 2018 – Adopting Noise Control Regulations in the Town of Clermont.

Ripley Hathaway read a prepared statement opposing the suggestion of the 10:00 P.M. closing time on the weekends for venues. 

Dana Perry is also in favor of the ordinance as written, opposing the 10:00 P.M. closing time on the weekends.

Wicky Boyle spoke about the quality of life and environmental changes and without some legal parameters.

Janet Kraus agrees that there should be an ordinance and is wondering why we are opting for 11:00 P.M. rather than 10:00 P.M. as other towns in the county.

Sara Takacs appreciates the town’s efforts with the noise ordinance.  She did take some sound tests when there were two weddings at the same time.  The noise level became an issue later on in the evening but the hours seem to be the issue.  She suggested lowering the dba to 65 and that 11:00 is late for those that work during the week.  She would also like the legislation to be written so that it doesn’t have to be revisited in a month or two.

A letter was read from Anthony Miserandino suggesting the “designation of time periods with no distinction for weekends and holidays”. He is in favor of a 10:00 P.M. closing time on weekends.

Dana Perry would like to submit a written comment. Phyllis Heiko commented on the noise level when there were two weddings taking place at one time. Michael Serapica commented on the effects of noise on your health.

Because it is necessary to send this local law to the Columbia County Planning Board, we will leave this public hearing open until next month when we will have a recommendation back from them.  This will also accommodate those who want to submit written comments to the Town Board. Councilman Desmond commended the Supervisor for allowing residents to speak at many town board meetings on this subject.

Local Law No. 3 of 2018 – Amending the Clermont Zoning Law pertaining to Noise Control.

This law allows the Zoning Board of Appeals to grant a variance to a venue for relief of the ordinance as explained by Mary Howard. Several residents commented that they hope we are not promoting the town as the “get down town”.

The public hearing for Local Law #3 was closed at 7:30 P.M.

Supervisor Staats called the meeting to order with the salute to the flag.

A motion was made by Councilman Desmond to move into executive session to discuss contract negotiations, seconded by Councilman Gildersleeve at 7:30 P.M. All in favor.  So carried.

A motion was made by Councilman Gildersleeve to come out of executive session, seconded by Councilman Desmond at 7:40 PM.  All in favor.  So carried.

MINUTES: Councilman Gildersleeve noted a correction to the spelling of ‘Christina’ Gildersleeve in the May minutes.  A motion was made to approve as corrected by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

TOWN CLERK’S REPORT: The Town Clerk presented the Supervisor with a check for the General fund in the amount of $1,889.43 for May.

CORRESPONDENCE:

• Keeping Identities of Seniors Safe (K.I.S.S.) From 6/11/18 to 6/29/18 the shredding container will be at the Town Hall for Seniors to bring in their confidential, personal papers during the Town Clerks regular hours.
• The Town Clerk’s office will be closed on Saturday, June 9^th.
• Clermont Fire Company will hold its steak barbecue on Saturday, June 9^th at 6:30 P.M.
• Notice of public hearing from the Town of Red Hook for May 30, 2018 to amend the zoning in regards to drive-thru businesses in certain districts.  Unfortunately, this notice arrived after our last meeting and the date has passed.
• Received the results of the Red Hook Central School District election results. The budget passed and Kate Kortbus was appointed to the Board of Education.
• The Supervisor provided the budget and revenue report for May 2018.

COMMITTEES:

• PARK COMMITTEE: Councilman Desmond reported that there was a meeting of the Park Committee. A smaller subcommittee is working on an on-line survery. Discussed possible uses for the park, such as a soccer field, veterans monument, beautification.
• WEBSITE: Councilman Hempel said there was no meeting of the web committee.

OLD BUSINESS:

• PARK: Supervisor Staats said that because of a lack interest in softball this year in the league, we are leaning more towards a soccer field. There seems to be more of a demand and less maintenance necessary for this. The soccer league will be willing to help out with setting up.  Phyllis Hieko reminded that the population has decreased and there is more need for a park than a soccer field. Supervisor Staats said there is enough room for all of this.  She said that Sarah Takacs and Jennifer Phillips have noise and screening issues which must be addressed.

NEW BUSINESS:

• MORTGAGE TAX: Supervisor Staats received the mortgage tax check for $25,129.82. This is more than was budgeted.
• STORM DAMAGE: There was some damage to the Community House roof from the May 15th hail storm. There was no damage to the town vehicles.  The roof was damaged slightly and some paint and screens were damaged on the south side. The insurance company was notified and the adjuster did call about meeting with Supervisor.  The Supervisor will get an estimate on damage.

SUPERVISORS REPORT:

• CLERMONT FIRE CO. STEAK BBQ: June 9^th at the Route 9G Firehouse at 6:30 P.M.
• FIREWORKS: The County is proposing to ban the sales of sparklers.  Columbia County is one of the few counties to ban the sale and use of fireworks. Now they want to ban sparklers. Supervisor is opposed to this and was opposed to the ban of selling and use of fireworks. 
• GREENE COUNTY JAIL: Greene County is probably going to go to a referendum for a new jail in Greene County.

ABSTRACTS:

• A motion was made by Councilman Gildersleeve to approve General abstract #6, vouchers #149 – #173 in the amount of $5,514.39, seconded by Councilwoman Brownson.  All in favor.  So carried.
• A motion was made by Councilman Desmond to approve Highway abstract #6, vouchers #54- #62 in the amount of $9,709.63, seconded by Councilman Gildersleeve.  All in favor.  So carried.
• A motion was made by Councilman Hempel to approve Trust & Agency abstract #5, vouchers #9 – #11 in the amount of $123.75, seconded by Councilwoman Brownson.  All in favor.  So carried.

PUBLIC COMMENT:

• Richard Bump- Hog Trough Road:  Mr. Bump received an increase of his escrow, which is up $3,000 over last year. He is asking what made the taxes increase. It was recommended that he speak with the Assessor because it does not look as though the assessment was increased.
• Mary Howard: She reported that on Tuesday, June 26^th 12 PM to 9 PM there is a Federal primary for the Democrats and Womans Equality Party.
• Mary Howard says that there is an opportunity for Little Free Library where people can borrow or leave books.  It is a not for profit which gives guidance on this program. 

A motion was made to adjourn by Councilman Gildersleeve, seconded by Councilwoman Brownson at 8:20 P.M.

Respectfully submitted,

Mary Helen Shannon, RMC

Town  Clerk

                                              CLERMONT FIRE COMMISSIONERS

                                                                        MAY 21, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, May 21, 2018 at 7:00 P.M. at the Town Hall. Those present were Commissioner Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Laurence Saulpaugh.  Also present was Treasurer Denise Fiore and Chief Lloyd Kukon. 

MINUTES: Chairwoman Rifenburgh did request a correction on page 18, paragraph on LOSAP, to delete “checked with PENFLEX” and change “it is NOT mandatory” to “it is mandatory”. Also add that this increase was not budgeted for and will be budgeted next year. A motion was made to accept the minutes with corrections by Commissioner R. Rifenburgh, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

TREASURER’S REPORT:

            Total invoices paid in April                                        $  9,487.76 *

               *See revised April abstract for 7 invoices added

            Proposed May invoices                                               $  6,092.92 *

            Paid May invoices                                                       $  2,141.03

            Total                                                                            $  8,233.95 *

*Adjusted totals by $120.00 for Halterman invoice.

Reconciliation of Accounts

The Bank of Greene County

            Money Market Checking balance                               $180,525.48

            Checking Balance                                                       $    5,362.89

            Plus Deposit of 5/17/18                                              $    5,000.00

            Less Outstanding Checks                                           $    5,007.89

            Checking Balance to date                                           $    5,355.00

            Money Market and Checking Account Total             $185,880.48

Capital Reserve Fund for Fire Equipment                              $  29,714.74

Capital Reserve Fund for Construction & Improvement       $ 33,651.14      

CORRESPONDENCE:

• Letter written to Scott Dow regarding OSHA & Physical
• Fingar Insurance endorsement for change of limits on 1988 International and 2007 Intruder Ferrara.
• Letter from Fingar Insurance regarding any damage from hail storm on 5/15/18.
• RBC Wealth Management account statement for April – $368,215.46.
• Columbia County Fire Chiefs Association requesting donations for Fire Safety & Prevention Program. Sign up sheets for manning booth at fair and apparatus at fair.
• Physicals for Richard Larsen, Harry Pease, Collin Brown and Brendan Hegarty.
• Penflex – Annual report, executive summary and participant statements to be distributed to participants and copy for file.

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• B&K Electric: Received a quote for removal of three light fixtures and installation of 2 LED light fixtures at Station #1 for a total of $400.00.  A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller for B&K Electric to do this work.  All in favor.  So carried.
• PAVING STATION #1: This will be discussed further next month.

INSURANCE: Commissioners R. Rifenburgh and Miller

• No report

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• Truck 6034 – A motion was made to repair the tank which is leaking by Commissioner Bauer, seconded by Commissioner Saulpaugh. All in favor.  So carried.

LOSAP: All Commissioners

No report

LAWS AND POLICIES: All Commissioners

• Physicals: Discussed those that have not had their physical.  Tyler Case had his physical but did not complete his OSHA classes. The Chief will contact those that need to have their physical. Will check to see if anyone is doing OSHA classes that Tyler could attend.  

LEGAL: All Commissioners

No report

OLD BUSINESS:

• GEAR: The Chief has not had contact with the representative of this company.  There is a company that will sew the bail out system into bunker pants.  If he can get back two sets of gear it is possible he would only need one more set. 
• FACE MASKS: Have been received and will be paid for. Also purchased batteries for the face masks.
• Received new batteries for free for one defibrillator.

NEW BUSINESS:

• BARD COLLEGE: After discussion regarding attendance at the Bard College gym, a motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to terminate the membership of the District. All in favor.  So carried. Chairwoman Rifenburgh wondered if there was a benefit we could provide to those who go to a gym. The Commissioners did not think so.

CHIEFS REPORT:

There were four calls in April:

4/9/18 – Mutual Aid to Germantown – Route 9G structure fire.

4/23/18 – CO Detector activation – Church Avenue

4/24/18 – Mutual Aid Livingston – Urubeck Road

4/25/18 – Alarm Activation – Moore Road

Monthly Drills:

4/22/18 – Pump and Water Operations 3 Firefighters attended

4/23/18 – Communications drill at 911 center – 7 firefighters attended

• The firefighters did a good job at a mutual aid structure fire in Red Hook.
• The Chief is requesting $57.99 for two fire straps to hold CBA tanks. A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to approve the purchase by the Chief.  All in favor.  So carried.
• The Chief would also like to purchase a HP printer for Station #1. The cost is $129.00 for printer and ink is $39.00.  Commissioners asked that he make sure of which he wants to buy.
• The Chief and First Asst Chief Collin Brown are looking to attend the Association of Fire Chiefs conference and expo in Verona N.Y. in June. The district will reimburse for gas and courses and after a motion was offered to approve attendance by Commissioner Bauer, it was rescinded.  It was uncertain who would be attending and what courses would be attended.  

MOTION: A motion was made by Commissioner R. Rifenburgh to pay bills with the exception of the Halterman invoice which is for Station #2, seconded by Commissioner Miller. All in favor.  So carried.

Commissioner R. Rifenburgh reported the fuel usage at 69.2 gallons.

No Public Comment

A motion was made to adjourn by Commissioner Miller, seconded by Commissioner Bauer. All in favor.  So carried.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

CLERMONT PLANNING BOARD

May 9, 2018

The Clermont Planning Board held its regular meeting on Wednesday, May 9, 2018 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Clayton Andrus, Mary Howard, Nathan Hempel, Jennifer Phillips, Ron Miller and Tom Jantzen. Others present were George Schmitt, Engineer for the Town and Brian Henchy, Attorney for the Town. After review of the April 11, 2018 minutes, a motion was made by Clayton Andrus, and seconded by Jennifer Phillips, to accept the minutes.  All in favor. So carried.

Motion was made to close the regular meeting and open the Public Hearing by Tom Jantzen, seconded by Mary Howard.

Amato Della Vecchia, 708 County Route 8, Tax Map ID# 169.-1-1, Ralph Del Pozzo represented the applicant for a 3 lot Minor Subdivision.  Question was raised regarding future development on the larger lot.  George Schmitt explained it should be added to the map stating it is not currently an approved building lot.  SEQRA was read by Brian Henchy.  Motion to declare a negative impact was made by Clayton Andrus, seconded by Tom Jantzen.  All in favor.  So carried.  Motion to close the Public Hearing and return to the regular meeting was made by Mary Howard, seconded by Tom Jantzen.  All in favor. So carried. 

Motion was made by Ron Miller to approve the subdivision with the condition of the additional comment stating the parcel is not approved by the Health Department, seconded by Jennifer Phillips.  All in favor.  So carried.

Susan Bodo, 34 Hill N Dale Road, Tax ID #169.-1-6.111, presented by Jesse Cutaia, Project Manager for Hudson Solar.  The application presented is seeking approval for 1 array, of 14 solar panels, to be ground mounted on the 67 acre parcel. The array will be directly connected to the electric meter.  The application was accepted as complete.  Motion was made  by Mary Howard to send a letter for 239 review to the County Planning Board, seconded by Jennifer Philips. All in favor.  So carried.  Motion was made by Mary Howard for the Public Hearing to be held jointly with the Clermont ZBA pm June 13, 2018, with the Planning Board as the lead agency, seconded by Jennifer Phillips.  All in favor.  So carried.

G-Tel, 3690 Route 9G, Lots 59 & 38, Charles Boolukos, land surveyor, representing G-Tel of Germantown, submitted an application requesting a Minor Subdivision from 2 lots into 3 lots, located at 3690 Route 9G.  Approval is needed from DOT and the Health Department.  George Schmitt will review the application.

Motion to adjourn was made by Mary Howard, seconded by Ron Miller.  All in favor. So carried.  The meeting adjourned at 8:35pm.

Respectfully submitted,

Desiree M. Webber, Secretary

CLERMONT TOWN BOARD

MAY 7, 2018

The Clermont Town Board held their regular meeting on Monday, May 7, 2018 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Evan Hempel and Councilman Kris Gildersleeve.  Councilwoman Dawn Brownson was absent.  Others present to Dr. Martin Handler, Superintendent of Pine Plains School District, Paul Finch, Superintendent of Red Hook School District and Bruce Martin, Business Manager; Susan Brown, Superintendent of Germantown School and Business Administrator Jonathan Boehme and five residents.

Supervisor Staats opened the meeting with the salute to the flag. The Supervisor has invited the Superintendents of the three school districts to present budget information for their school.

Dr. Martin Handler, Superintendent of Pine Plains School went over the elements of the budget. The total proposed budget for Pine Plains is $32,500,660, an increase of 2.82% and the total tax levy is $23,035,043, an increase of 2.15%.  There is also a proposition on Bus Purchases and election of four Board of Education members for four seats.  The polls are open on Tuesday, May 15 from 7:00 AM to 9:00 PM at Stissing Mountain Jr/Sr. High Cafeteria.

Paul Finch, Superintendent of Red Hook School and Bruce Martin, Business Manager spoke regarding Red Hook School District budget. The proposed budget is $54,125,804, a 2.10% increase and a projected tax levy of $33,559,200, a 2.17% change. There is also a proposition on the purchase of vehicles, of which will be paid in cash partially, not to exceed $550,000.  There are four candidates running for one seat on the Board of Education.  The polls are open on Tuesday, May 15^th at the Mill Road elementary school from 12:00 P.M. to 9:00 P.M.

Dawn Jardine, Director of the Library and Maryelisa Blundell, Library Board President spoke on the budget and programs of the library.  The library funding is Proposition #3 and is requesting an increase of $10,000 to a total of $156,000.

Superintendent Susan Brown and Jonathan Boehme of the Germantown School District spoke on the proposed budget of $14,892,359, and the programs provided, including a full time Deputy Sheriff.  The impact on the tax levy is 3.11%.  There is a proposition to establish a capital reserve fund for Renovation, Reconstruction and Improvement of District Buildings and Facilities.  There are two candidates for the Board of Education to fill two seats.  The polls are open Tuesday, May 15 from 12:00 P.M. to 9:00 P.M.in the Elementary Gym.

There were many questions from the Board and members of the audience.

MINUTES: A motion was made to accept the minutes of the April meeting by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

TOWN CLERK’S REPORT: The Town Clerk read the April report and presented the Supervisor with a check for the General Fund in the amount of $1,270.50 and for Trust and Agency for $500.00.

CORRESPONDENCE:

• PARK DEVELOPMENT: Councilman Desmond will meet with the Park Committee on Saturday, May 19 at 10:00 AM.
• The Highway department is making use of the welding machine which was purchased last year by helping Germantown DPW repair one of their trucks.
• WEB COMMITTEE: Councilman Hempel and Councilman Gildersleeve have been meeting with the committee regarding the website. A word press theme has been suggested for the website.   It will probably be another month or so before it is presented to the board.  Ellen Earle purchased a template for the word press and she will be submitting for reimbursement of $70.00.
• Supervisor Staats gave the Board members the April budget and revenue reports. 

OLD BUSINESS:

• PARK DEVELOPMENT: Supervisor Staats would like to appoint Lindsey Shute and Christina Gildersleeve to the committee.
• NOISE ORDINANCE POLICY: There are still some changes to the draft and a public hearing will be held in June and if there are no substantial changes it will be approved in June.  The public hearing on Local Law No. 2 of 2018 will be held on Monday June 4 at 6:30 P.M and Local Law #3 to amend the zoning ordinance at 6:45 P.M. Discussion followed on the decibel levels, acceptable hours, and landlord/tenant responsibility.
• FEMA REIMBURSEMENT: FEMA has reimbursed the Town $10,259.00 for the storm of July 2017. Highway Superintendent Jim Potts followed through with filing the paperwork in order to receive this. 

NEW BUSINESS:

• ASSESSMENT VALUES: Supervisor Staats has been talking with the Assessor regarding our assessment rates.  She had raised assessments that she felt were justified. She has been talking with the State because our rate is still 91%. They kept us at this rate even though she raised some assessments. There are eight other towns in which the rates are below 100%.
• SALES TAX REVENUES: We received the sales tax check for $89,803.00 for the first quarter, which is up 6% from 2017. This puts us above anticipated revenues.

SUPERVISORS REPORT:

• Highway Department: Supervisor thanked them for work on FEMA reimbursement.
• The Greene County Administration is approving a bond resolution for a new jail, rather than sharing services with Columbia County.
• AMTRAK: There was a meeting with AMTRAK regarding fencing of their properties along the river.  They want to run fencing down along the river bed.  The access points would still be open but not along the tracks. 

ABSTRACTS:

• A motion was made by Councilman Gildersleeve to approve General abstract #5, vouchers #120 to #148 in the amount of $5,214.38, seconded by Councilman Hempel.  All in favor.  So carried.
• A motion was made by Councilman Desmond to approve Highway abstract #5, vouchers #41-53 in the amount of $9,875.02, seconded by Councilman Gildersleeve.  All in favor.  So carried.
• A motion was made by Councilman Hempel to approve Trust & Agency abstract #4, vouchers #7 -8 in the amount of $144.30, seconded by Councilman Gildersleeve.  All in favor.  So carried.

PUBLIC COMMENTS:

• Phyllis Heiko –  May 15 at 8:00 Bard College is a free concert.
• Supervisor Staats thanked the school districts for coming in and he also said that Sheriff Bartlett feels it is very important to have a deputy full time in the schools. This is very important to protect our kids.

A motion was made by Councilman Desmond to adjourn at 9:10 PM, seconded by Councilman Gildersleeve.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk Date: 

Clermont Zoning Board of Appeals

1795 Route 9
Germantown, New York 12526

April 25, 2018

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, John Rusconi, Don Van Wagner and Phyllis Heiko.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting. A motion to accept the minutes was made by Don Van Wagner, seconded by John Rusconi.  All in favor.  So carried.

New Business:

Susan Bodo, 34 Hill N Dale Road, Tax ID# 169.-1-6.111 ~ Jesse Cutaia from Hudson Solar presented plans for a ground mount array.  The solar array would be 8’ high, surrounded by existing natural vegetation for screening.

Motion was by Hank Himelright to accept the completed application.  Seconded by Don Van Wagner.  All in favor.  So carried. 

Motion was made by Hank Himelright to hold a joint Public Hearing with the Clermont Planning Board.  Seconded by Don Van Wagner.  All in favor. So carried.

A site review will be held on Monday, April 30 at 5;30.

Motion to adjourn was made by John Rusconi, seconded by Don Van Wagner.  All in favor.  So carried.  The meeting closed at 8:15pm.

Respectfully submitted,

Desiree M. Webber, Secretary

                                                            FIRE COMMISSIONERS MEETING

                                                                          APRIL 16, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, April 16, 2018 at 7:00 P.M. at the Town Hall.  Those present were Commissioner Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Laurence Saulpaugh and Commissioner Raymond Bauer.  Commissioner Ron Miller was absent.  Also present were Chief Lloyd Kukon, Treasurer Denise Fiore and Robert Desmond.

MINUTES: A motion was made to accept the minutes of the March meeting by Commissioner Bauer, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

TREASURER’S REPORT:

Total amount of March invoices paid                                                 $  7,042.07

Proposed April invoices                                                                      $  8,822.48  *

Paid April invoices                                                                              $     665.28  *

Total                                                                                                    $9,487.76

*Adjusted totals for additional invoices totaling $6,067.14

Reconciliation of Accounts:

            The Bank of Greene County balances to date:

            Money Market Checking balance                                           $190,494.96

            Checking Balance                                                                   $    4,324.21

            Less Outstanding Checks                                                       $    3,005.89

            Checking Balance to date                                                       $    1,318.32

Money Market & Checking account total                                          $191,813.28

Capital Reserve Fund for Fire Equipment                                          $  29,713.52

Capital Reserve Fund for Construction & Improvement                   $  33,649.76

A motion was made to accept the Treasurer’s report by Commissioner Saulpaugh, seconded by Commissioner Bauer.  All in favor.  So carried.

CORRESPONDENCE:

• Received return receipts from certified letters to Fred Gooderham and Jim Connolly.
• Received Certificate of Liability insurance from Milan Volunteer Fire Company as requested.
• RBC Wealth Management March report – $370938.54
• Penflex – One firefighter will be receiving an increase of monthly participant amount effective May 1, 2018 of $20.00 per month retroactive to January 1, 2018.
• Received physicals for John Myers, Mark Schiller, Tyler Case, Samuel Williams, Ronald Rifenburgh.
• Received training certificates for 22 members for the OSHA class held on 2-21-18 and training certificates for Chief Kukon for Thermal Imaging and the John J Mulligan Memorial Training Seminar.
• Fire District Affairs – April – May
• Information was passed out on preparing for PESH inspections.
• Accident policy for Fire Company Auxiliary was received.

BUILDING AND GROUNDS: Commissioners Bauer and Saulpaugh

• The Commissioners asked Commissioner Bauer if his brother will be mowing this year at Station #1.  He will check with him.
• Commissioner Bauer is working on getting prices for painting the roof.

INSURANCE: Commissioner R. Rifenburgh and Miller

• AUXILIARY ACCIDENT POLICY: The district will keep the policy for Auxiliary on file.

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• The pump tests were done and every thing went well.
• The Chief said that pagers that were taken out of service and declared surplus equipment were sold and a check received for $100.00.   He learned that the Schoharie could use any radio equipment that we have.  The Chief will get items to them.

LOSAP: All Commissioners

The Treasurer Denise Fiore reported that our accountant Brian Fitzgerald will no longer be able to do the LOSAP audit. It needs to be done by a corporation and the minimum cost is $5000.00. She inquired with the accountants of Sickler/Torchia and they estimated the cost could be up to $6000.00 because it is time consuming and they would have to review past reports. Chairwoman Rifenburgh did check into this and was told that it is mandatory to do the audit but found that other districts do it every other year or even every three years.  She asked if there were any repercussions if it is not done every year and there have not been any.  We did not budget for this year but will budget in the future.

MOTION: After discussion a motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to not do the LOSAP audit.

LAWS AND POLICIES: All Commissioners

Chairwoman Rifenburgh reported on a new law that was passed in 2017 establishing cancer disability benefit insurance.  The district has to purchase this benefit for interior firefighters each year.  They must be an interior firefighter having five years before they are eligible.  The cost is anywhere from $300 to $350 each.  We have to keep records on who has had the FIT test and is an interior firefighter.  It will be necessary to tighten up who is considered an interior firefighter.

LEGAL: All Commissioners

No report

OLD BUSINESS:

• Chairwoman Rifenburgh will get the television for Station #1 that was discussed last month and Commissioner Saulpaugh will see that it is hooked up.
• GEAR: The Chief will be having a representative measure those that need gear. There will have a total for next month.
• Captain Coon requested reimbursement for Nomax thread and have a pocket repaired on his bunker pants. A motion was made by Commissioner Bauer, seconded by Commissioner Saulpaugh to reimburse him.  All in favor.  So carried.
• FACE MASKS: The Chief requested approval to purchase two face masks at $280.00 each and two cases at $20.00 each. A motion to approve the purchase was made by Commissioner Saulpaugh, seconded by Commissioner Bauer.  All in favor.  So carried.
• Discussed the batteries for the difibrillators.  The Captain is looking into this.

NEW BUSINESS:

None

CHIEFS REPORT:

There were eleven calls for March as follows:

3/2/18 – Wires down – Route 9G & Cemetery Road

               Wires down – 1424 Route 9

               Wires down – 451 County Route 6

               Wires down – 109 Hogtrough Road

               Wires down – 1431 Route 9

               Wires down – 372 Cedar Hill Road

               Wires down – 48 Cedar Hill Road

3/14/18 – Structure Fire – Mutual aid to Livingston

3/21/18 – AAPI – 169 Commons Road

3/26/18 – AAPI – 9G & County Route 6

3/30/18 – Possible Structure Fire – 6 Mill Road

Monthly drill – Brush fire drill with Tivoli Fire Department

Discussed reporting when there are multiple calls on the same date, such as storm damage, wires down, etc. Suggested reporting them on one call sheet.

A motion was made to pay the bills with the additional proposed invoices in the amount of $6,067.14 by Commissioner Saulpaugh, seconded by Chairwoman Susan Rifenburgh.  All in favor  So carried.

FUEL USAGE: 10.2 GALS through 3/20/18.

A motion was made to adjourn at 8:40 P.M.by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

                                 CLERMONT PLANNING BOARD

                                                 April 11, 2018

The Clermont Planning Board held its regular meeting on Wednesday, April 11, 2018 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Jennifer Phillips, Ron Miller, Clayton Andrus and Tom Jantzen. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town. After review of the March 14, 2018 minutes, a motion was made by Jennifer Phillips, and seconded by Tom Jantzen, to accept the minutes.  All in favor. So carried.

Amato Della Vecchia, 708 County Route 8, Tax Map ID# 169.-1-1, Ralph Del Pozzo presented a site plan for a 3 lot Minor Subdivision for Amato Della Vecchia.  George Schmitt stated the application was in compliance.  Motion was made by Jennifer Phillips to accept the application, seconded by Tom Jantzen.  All in favor.  So carried.  Motion to send a notice to the County Planning Board was made by Jennifer Phillips, seconded by Clayton Andrus.  All in favor. So carried.  Motion for a Public Hearing for May 9, 2018 was made by Ron Miller, seconded by Clayton Andrus.  All in favor. So carried. 

Motion to adjourn was made by Jennifer Phillips and seconded by Ron Miller.  All in favor. So carried.  The meeting adjourned at 8:30pm.

Respectfully submitted,

Desiree M. Webber, Secretary

CLERMONT TOWN BOARD MINUTES

APRIL 9, 2018

The Clermont Town Board held its regular meeting on Monday, April 9, 2018 at 7:00 PM at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve.  There were six residents present and the Town Engineer George Schmitt of Morris Associates.

Supervisor Staats opened the meeting with the salute to the flag.

MINUTES: A motion was made to accept the March minutes by Councilman Desmond, seconded by Councilwoman Brownson.  All in favor.  So carried.

TOWN CLERKS REPORT: The Town Clerk read the Clerk’s report for March and presented the Supervisor a check in the amount of $1,587.50 for the General fund.

CORRESPONDENCE:

• Web Committee – No comments or questions.
• Received the Dog Control Officer Inspection Report from the Department of Agriculture & Markets with a Satisfactory report.
• The Supervisor provided the budget and revenue report for the period ending 3/31/18.

NOICE ORDINANCE: There was discussion on further changes to the proposed Noise Ordinance with the public, the Town Board and Town Engineer George Schmitt.  The most questions came on the hours for daytime noise and the measured sound levels for daytime and correcting the levels for nighttime.  Penalties and violations were also discussed.

COMMITTEE REPORTS:

• The public hearing on the Noise Ordinance will be set next month for June if the changes are all complete. Copies will be provided when the changes are complete.
• The Code Enforcement Officer will be attending training this week to get his 24 hours for this year. The Town will pay for his training.
• The Web committee met again this month to discuss the website.
• Dawn thanked the Village Green Committee for the Easter Egg Hunt.  There was still snow on the ground but the attendance was good, maybe not as many as last year, but still a good turnout.  

OLD BUSINESS:

• PARK COMMITTEE – The following appointments were made by the Supervisor:  Councilman Robert Desmond as Chairman, Mary Howard, Louise Kalin, Amy Perella, Phyllis Heiko, Sara Takacs and Ellen Earle. Supervisor Staats also has a few people in mind that are professionals in landscape planning.  Councilman Desmond said the first meeting will be sometime in May and there will be discussion on the plans for the park and a walk through. Ripley Hathaway asked about the money for the project.  Supervisor Staats said that there is no line in the budget as of yet.

NEW BUSINESS:

There was no new business to report.

SUPERVISORS REPORT:

• MORTGAGE TAX: Will be receiving a check for approximately $26,000.00 for the first half of the year.
• FRANCHISE FEES:  Received the payment from Hilltop Communications in the amount of $1,250 which is less than in previously years.
• Thanked the Village Green volunteers for helping with the Easter Egg Hunt.
• AMTRAK FENCING: Supervisor Staats has been asked for his support against the idea of Amtrak fencing off access to the river from Rhinebeck to Stuyvesant. He will support this. There will be a rally at the boat launch in Germantown upcoming. A motion was made to support access to the river to those who have it now by Councilman Desmond, seconded by Councilman Hempel.  All in favor.  So carried.
• Discussed the Rip Van Winkle bridge access round-about that is planned by the state.

ABSTRACTS:

A motion was made by Councilwoman Brownson to approve Trust & Agency abstract #3, voucher #6, in the amount of $151.50, seconded by Councilman Hempel.  All in favor.  So carried.

A motion was made by Councilman Desmond to approve Highway abstract #4, vouchers #25 – 40 in the amount of $13,013.48, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made by Councilman Hempel to approve Prepaid General abstract #4, vouchers #89-91 in the amount of $330.76, seconded by Councilman Gildersleeve.  All in favor.  So carried.

A motion was made by Councilman Gildersleeve to approve General abstract #4A, vouchers #92-119 in the amount of $14,640.70, seconded by Councilman Hempel.  All in favor.  So carried.

PUBLIC COMMENT: Anthony Miserendino submitted a comparison of decibel levels across day and night times. He agrees with Phyllis that he appreciates the Boards working on the noise ordinance.

A motion was made to adjourn at 8:20 PM by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor. So carried

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

Clermont Zoning Board of Appeals

1795 Route 9
Germantown, New York 12526

March 28, 2018

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, Pete Cichetti, John Rusconi, Luke Kumburis, Don Van Wagner and Phyllis Heiko.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting. A motion to accept the minutes was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.

Old Business ~ The February vote regarding the Windhorse Farm application was invalid due to not having a quorum.  Organic screening for the East border, the Coffey property, and County Route 6, as well as the noise concern, has been addressed by the applicant.

Motion to vote was made by Hank Himelright, seconded by John Rusconi.

Role call vote:  Don Van Wagner, yes.  Luke Kumburis, yes.  John Rusconi, yes.  Hank Himelright, yes.  Pete Cichetti recused himself.  So carried.

New Business ~ Hank Himelright received a call from Chris Gilbert regarding a previous application he had submitted.  A new application will be needed based on the time lapse since the previous application.

Motion to adjourn was made by Luke Kumburis, seconded by John Rusoni.  All in favor.  So carried.  The meeting closed at 8:00pm.

Respectfully submitted,

Desiree M. Webber, Secretary

CLERMONT FIRE COMMISSIONERS

MARCH 19, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, March 19, 2018 at 7:00 P.M. at the Town Hall.  Those present were Commissioner Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Laurence Saulpaugh.

Also present were Gregory Fingar of Fingar Insurance, Treasurer Denise Fiore and Chief Lloyd Kukon.

The meeting was opened by Chairwoman Rifenburgh with the salute to the flag

Chairwoman Rifenburgh introduced Greg Fingar of Fingar Insurance to go over the policy for the Fire District and Fire Company.  Utica National Fire Insurance covers most of the fire companies in New York. It was suggested and there was discussion on the value of vehicles and their replacement values.

MOTION: A motion was made by Commissioner R. Rifenburgh to reduce the replacement cost on the 1988 International from $224,792 to $24,000 and increase the replacement cost on the 2007 Ferrara from $383,933 to $583,933.00 seconded by Commissioner Saulpaugh.

MINUTES: A motion was made by Commissioner Miller to accept the minutes, seconded by Commissioner Bauer. All in favor.  So carried.

TREASURERS REPORT:

Total amount of February invoices paid                                            $16,868.19

$137.82 Columbia Tractor on hold; $125 AFDNY paid (Bauer training)

Proposed March invoices                                                                    $  4,823.38

Paid March invoices                                                                            $  2,218.69

Total                                                                                                    $  7,042.07

RECONCILIATION OF ACCOUNTS

The Bank of Greene County Balances

            Money Market Checking Balance                                          $195,462.12

            Checking Balance                                                                   $    4,659.54

            Plus Deposit                                                                            $    1,761.00

            Less Outstanding Checks                                                       $    4,713.71

            Checking Balance to Date                                                      $    1,706.83

            Money Market & Checking Account Total                            $197,168.95

CAPITAL RESERVE FUND FOR FIRE EQUIPMENT                 $29,712.26

CAPITAL RESERVE FUND FOR CONTRUCTION

            AND IMPROVEMENTS                                                      $33,648.33

A motion was made to approve the Treasurer’s report by Commissioner Saulpaugh, seconded by Commissioner Miller. All in favor.  So carried.

CORRESPONDENCE:

• RBC Wealth Management account statement for February $375,879.32
• Received physical for Evan Decker
• Email from Director of Real Property Suzette Booy to Assessor Cheryl Kaszluga regarding 5 parcels that were in dispute.  The parcels on Massello Road in Clermont were being taxed in the Clermont Fire District and should be Livingston Fire District because they cover that area.
• Received list of Board of Fire Commissioners in the Livingston Fire District.
• Received a letter to return to duty for Sam Williams

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• Commissioner Saulpaugh asked if propane tank has been checked for the generator.
• Commissioner Bauer asked if the roof at Station #1 was going to get painted this year. He will get prices from several vendors.

INSURANCE: Commissioner R.Rifenburgh and Miller

• No report

FIRE EQUIPMENT: Commissioner Bauer and Saulpaugh

• No report

LOSAP: All Commissioners

• Commissioner R. Rifenburgh reported that the reports for LOSAP were posted at Station #2 and will be mailed this week.

LAWS AND POLICIES: All Commissioners

• There was discussion as to whether or not we need a social media policy.  Chairwoman Rifenburgh will check into this.

LEGAL: All Commissioners

• No report

OLD BUSINESS:

• There was discussion last month that there was no television or internet access at Station #1. A motion was made by Commissioner Bauer to purchase a 42-inch television for Station #1, seconded by Commissioner Miller.  All in favor.  So carried. Commissioner R Rifenburgh will take care of this.
• Commissioner Bauer went to the commissioners training. He reported on some of the issues that were discussed. The Procurement Policy should be reviewed every year at the organizational meeting.  The Treasurers bond should equal the amount of money in the bank. A copy of the Code of Ethics should be posted at owned stations or houses. Copies of the Code of Ethics will be provided to Chief Kukon for posting at the firehouses.
• OSHA CLASSES: The classes have been completed for this year. There are two who have not completed the classes.  If they have received training somewhere else from a fire approved class they need to let us know.  They will be inactive until they show us otherwise.  Registered letters will be sent to Fred Gooderham and James Connolly. Commissioner R. Rifenburgh will also call them.
• GEAR: Discussed purchasing new gear for members and redistributing to others. A list was provided of those that need gear but it was unclear as to what the reasons were, don’t have any or no longer fit, etc. The Chief will double check the reasons they are on the list.
• FACE MASKS: There are two masks on the truck and six members have new masks.  We would need two new masks, two amplifiers and two new bags. Commissioner R. Rifenburgh asked for the Chief to get a price for masks, amplifiers and bags.
• The Secretary reported that the signed copy of the contract with Milan Volunteer Fire District has not been received.  The payment is due to be paid by April 1^st.  A motion was made to pay the invoice by Commissioner R. Rifenburgh, seconded by Commissioner Miller.  All in favor.  So carried.

NEW BUSINESS:

• Minitor pagers were sold and a check was received for $100.00  

CHIEFS REPORT:

There were five calls for February.

2/4/18 – Alarm activation – 651 County Route 6

2/8/18 – AAPI Rollover – Route 9 north of County Route 8

2/18/18 – AAPI/PD – Route 9G/County Line

2/25/18 – Alarm Activation – 694 Church Avenue

2/26/18 – Pole/Brush fire – 34 Hill and Dale Road

Monthly Drill: Mutual aid drill with Milan-SCBA/Air Consumption – Thermal Imaging Camera – 15 firefighters attended.

The Chief reported the following:

• Purchased LED 3-watt lights for $850.00.
• Air compressor was serviced 3/18/18.
• The trucks will start to be serviced soon.
• County Fire School – Company operations starts in July, finished in August.
• Schoharie and Athens schools upcoming.
• Mutual aid with Tivoli for brush drill.
• Livingston meeting on past fire and radio operations open to whoever wants to go.
• The Chief was asking about a public relations officer for comments to the press when necessary. He would like Commissioner R. Rifenburgh but he declined.
• Commissioner R. Rifenburgh has an inventory from Fire Police Captain Pease for flares and batons. He will order 6 batons and look into where to get flares and the containers for the flares.

MOTION: A motion was made to pay the bills by Commissioner Bauer, seconded by Commissioner Miller. All in favor.  So carried.

FUEL USAGE: Commissioner R. Rifenburgh reported that there was 19.4 gallons of fuel used.

A motion was made to adjourn at 9:20 P.M. by Commissioner R. Rifenburgh., seconded by Commissioner Miller.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary