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Town Board – Audit and Review Meeting – January 2020

JANUARY 18, 2020

The Town Board met on Saturday, January 18, 2020 at 10:00 AM at the Town Hall to review the books of the Supervisor, Town Clerk, Tax Collector and both Town Justices. Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Lindsey Lusher-Shute and Councilwoman Dawn Brownson. Councilman Kris Gildersleeve was unable to attend.

The books of Judge W. F. Banks and Judge Richard Christensen were reviewed and there were no questions. Court Clerk Lee Gallant was present also for the review.

The books of Town Tax Collector Joan Buser were reviewed with no discrepancies found. The records of Supervisor Staats were reviewed with no discrepancies and the books of the Town Clerk Mary Helen Shannon were also reviewed with no discrepancies.

The board discussed cyber security as Councilwoman Lusher-Shute attended training in Albany and heard that there was a summit scheduled which was sold out. She thought that this might be something worth finding out about.

Review of the Policies:

Fee Schedule – no changes

Lease Agreement with Canaan Fellowship – no changes

Pine Plains Veterinary and Round Top Animal Hospital – will verify rates.

Cash Management – update last date amended. Check with bank on internal control procedures.

Ethics Policy- no changes

Investment Policy – We do receive written contract from bank on collateral.

Highway Personnel Policy – no changes

Procurement Policy – No changes

Sexual Harassment – We will meet again on this policy once the County has updated theirs.

Workplace Violence – This will also be updated.

Emergency Preparedness Plan – Councilwoman Brownson will work on updating this policy.

Discussed a registration policy for special events being held with a fee per event allowing these to be better tracked.

The meeting adjourned at 12:30 P. M.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk