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Meeting Minutes 2020

Town Board Meeting – Year-end 2020

TOWN BOARD MINUTES
YEAR END – DECEMBER 28, 2020

The Clermont Town Board held the Year-End meeting on Monday, December 28, 2020 at 7:00 P.M. Because the Town Hall is closed at this time because of Corona virus the meeting is being held virtually. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilwoman Lindsey Lusher Shute and Councilman Kris Gildersleeve. Also at the virtual meeting was Peter G. Fingar of Fingar Insurance, Tracey Gallant, Deputy Town Clerk and Mary Helen Shannon, Town Clerk.

Supervisor Staats opened the meeting with the salute to the flag. He then introduced Peter Fingar who will speak on the Town’s insurance coverage.

INSURANCE:

The new policy period to be covered is 12/30/20 to 12/31/21. The liability coverages were reviewed for property, vehicles, injury, equipment and bonds. The bond includes the Tax Collector and Town Clerk. There is optional coverage for Cyber Liability for $314.00 which can be added in at any time. This can be discussed if it seems that it is something that should be added at a later time.

COMMUNICATIONS:

  • Keeping Identities of Seniors Safe program for Seniors will be at the Town Hall from March 15 to March 26, 2021.
  • Budget and Revenue reports through December 31, 2020.
  • Councilman Gildersleeve looked into a voice recorder to be used by the different boards at the meetings. Along with the voice recorder a locking system was also found so that it can be secured. The approximate costs is $100.00. Councilman Gildersleeve will order it.
  • The Tax Collector will not be able to meet with tax payers in January at the Town Hall because of the closure. She can use the Court dropbox in order for taxpayers to leave their payments.
  • The Supervisor received a letter of resignation from the Town Clerk, for health reasons, effective January 4th, 2021. He would look at appointing the current Deputy Town Clerk, Tracey Gallant to fill the position.

NEW BUSINESS:

Supervisor Staats introduced the following Budget Amendments and Transfers to balance the accounts:

  • Budget Amendment #1 of 2020- to balance certain accounts in the General Fund in the amount of $15,516.00. Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.
  • Budget Amendment #2 of 2020 to balance the Park account appropriations in the amount of $12,193.00. Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor. So carried.
  • A motion was made by Councilman Desmond, seconded by Councilwoman Brownson to transfer $50,000.00 from Highway Capital Reserve 9950.9 to Highway Equipment Reserve. All in favor. So carried.
  • A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to transfer $25,000.00 to Highway Capital Reserve from CHIPS 5112.2C. All in favor. So carried.

Our representative to the Office of the Aging, Clayton Andrus, has asked the Board to fill another position of representative with Suzanne Pelletier. A motion was made to fill the position by Councilwoman Brownson, seconded by Councilman Desmond. All in favor. So carried.

A motion was made by Councilman Desmond to move into Executive Session to discuss a personnel matter at 7:53 P.M., seconded by Councilman Gildersleeve. All in favor. So carried.

A motion was made by Councilman Gildersleeve to come out of Executive Session at 8:10 P.M. seconded by Councilman Desmond. All in favor. So carried.

A motion was made to rescind the appointment made on 12/7/20 of Phyllis Heiko to the Zoning Board of Appeals effective for the term of 1/1/2021 to 12/31/2025 by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor. So carried.

Interviews will be held on Saturday, January 16, 2021 starting at 11:00 AM at the Town Hall for an alternate member and a full member if the current alternate is not interested in moving into that position.

ABSTRACTS:

  • A motion was made by Councilman Desmond, seconded by Councilwoman Lusher Shute to approve Prepaid General abstract #13, voucher #315-317 in the amount of $225.86. All in favor. So carried.
  • A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve General abstract #13A, vouchers #318-327 in the amount of #3346.33. All in favor. So carried.
  • A motion was made by Councilman Gildersleeve, seconded by Councilman Desmond to approve Highway abstract #13, vouchers #106-109 in the amount of $4132.85. All in favor. So carried.
  • A motion was made by Councilman Desmond, seconded by Councilwoman Brownson to approve Trust and Agency abstract #9, voucher #15 in the amount of $214.50. All in favor. So carried.

A motion was made to adjourn by Councilman Gildersleeve, seconded by Councilman Desmond at 8:25 P.M. All in favor. So carried.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

Fire Commissioners – December 2020

CLERMONT FIRE COMMISSIONERS
December 21, 2020

The Clermont Fire Commissioners held their regular meeting on Monday, December 21, 2020 at 7:00 P.M. at the Town Hall.

Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Raymond Bauer, Commissioner Ronald Miller, and Commissioner Joseph Scott. Others present were Chief Lloyd Kukon, fireman Cody Rockefeller, Chief Collin Brown, Bob Desmond, and Treasurer Brian Fitzgerald, Les Coon, and Even Decker.

Chairwoman Rifenburgh opened the meeting with a salute to the flag. 

MINUTES: The Minutes of the November meeting were reviewed. A motion was made by Commissioner Saulpaugh, seconded by Commissioner Scott to accept the minutes. All in favor. So carried.

TREASURER’S REPORT:

A motion was made to accept the Treasurer’s Report by Commissioner Miller, seconded by Commissioner Salpaugh. All in favor. So carried

CORRESPONDENCE:

  • RBC Wealth Management account statement for November $421,438.41
  • Free masks from Losap
  • Commissioner training schedule
  • New 2021 Calendar
  • Data request package from Penflex
  • Christopher Pearson member at the Jehovah Witness Congregation in Red Hook: invitation to join.

OPEN DISCUSSION:

BUILDING AND GROUNDS:

Commissioner Bauer : A new meter was installed by K&H Fuel for $298. Waiting for a receipt.

FIRE EQUIPMENT:

Joe’s Auto Repair:

6070 van had a fuel line and break line leak. Joe’s auto repair replaced the lines. No bill received yet

6012 needs oil and filters changed.

LOSAP: 

Commissioner Rifenburgh mentioned she will be working on the request package.

Doug C.will begin collecting this year.

LAWS AND POLICIES: All Commissioners

No discussion

LEGAL: All Commissioners

No discussion

OLD BUSINESS: All Commissioners

Commissioner Bauer would like the money from the truck sale taken from the general fund put into the truck fund.

Commissioner Saulpaugh made a motion to accept, seconded by Commissioner Bauer, all agreed. So Carried.

NEW BUSINESS:

Commissioner Saulpaugh brought up station one and who is in charge of shoveling.

Chief Brown agreed that they would keep up with it in large snow storms.

Bob Desmand says it is not considered a town building.

If the issue persists and we cannot find someone to take care of it, we will bring it back to the district and take care of it.

MISCELLANEOUS:

CHIEFS REPORT: There were seven calls in November as follows:

  • 11/02/20 Wires down/burning/small brush fire – 726 Woods Rd
  • 11/10/20 Mutual Aid Tivoli/Structure fire – North Road
  • 11/20/20 Alarm Activation – 1500 Route 9
  • 11/26/20 Dryer Fire – 694 Church Ave
  • 11/28/20 Smoke Investigation – 122 Commons Road
  • 11/28/20 Smoke investigation – 1647 Route 9

WORK DETAILS

  • 11/02/20 Officers Meeting – 4 Officers – 8 man hours
  • 11/23/20 Drill – Carmella Sisters Test new Hydrant – 5 Firefighters -10 man hours

Chief Kukon notes:

Truck 6070 repaired and inspected

Questionnaire – state will do free Covid Testing

Drills next month: worried about Covid increase we may skip Drills

VRS – 6035 Reletter, fix hems, install water gauges

Staples card needs to be updated – remove Denise’s number

Bought supplies and toner for copy machine

Year end incumbants to buy out of equipment fund for year ending in 2020

Chief Kukon end of year wish list:

Item                                             quantity    Price       total

  • Radios – Motorola 3500                2     $595      $1190
  • 6’ handle rubbish hook                 1     $130        $130
  • 6’ Georgia NY &  drywall hook     1     $165        $165
  • Carry Sling for tools                     4      $  50       $200
  • Scott Voice Amplifiers                  8      $  70       $560
  • 6035 water level gauge                1     $960        $960
  • Mounting bracket for tools            1     $154.95   $154.95
  • Gear keeper mic retractor            3     $ 21.95     $ 65.85
  • Glove straps                                10    $   4.95     $ 49.95
  • 100’ blue extruded rubber hose    1    $307.90    $307.95 
  • 300’ 2 ½” hose                              6    $154.50    $927.00
  • Tool box and tools                         1    $1500       $1500
  •  Estimated total                                                    $ 5250

Commissioners agreed to a spending of up to                          $6,500

A motion was made to accept the spending on new equipment by Commissioner Scott, seconded by Commissioner Bauer. All in favor. So carried.

A motion was made by Commissioner Miller to pay the bills, seconded by Commissioner Saulpaugh. All in favor. So carried

FUEL REPORT:

gallons used 59.2

PUBLIC COMMENTS

Less coon: wanted to know if the leftover parts fund goes into the general fund at the end of the year?

Treasures Fitzgerald says we could do a referendum to keep it in the parts fund.

From Chief Kukkon,

I believe it will be a smooth transition for the new Chief Brown.

Nice to have young blood moving up.

Thank you Less Coon and thank you Commissioners

Bob Desmond “Thanks to lloyd for your service” 

A motion was made to adjourn at 8:15 P.M. by Commissioner Miller, seconded by Commissioner Saulpaugh. All in favor. So Carried.

Respectfully submitted
Jennifer Flandreau Secretary,
Clermont Fire District

Planning Board – December 2020

CLERMONT PLANNING BOARD
December 9, 2020

The Clermont Planning Board held its regular meeting on Wednesday, December 9, 2020 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Mary Howard, Clayton Andrus, Jennifer Phillips, Tom Jantzen, Nathan Hempel and Ron Miller. Others present were George Schmitt, Engineer for the town and Matthew Griesemer, Attorney for the town.

After review of the November 2020 minutes, a motion was made by Clayton Andrus, seconded by Nathan Hempel, to accept the minutes. All in favor. So carried.

Billy Cole, 3541 Route 9G, Clermont, Tax Map ID#190.-1-4, represented by Marty Williams, came before the Board for the storage unit project. The Public Hearing remains open open awaiting a response from the DEC. Marty Williams read a letter from the DEC dated 2012 proposing removing 1 storage unit building which will create less disturbance. A letter from SHIPO requesting more information was given to the applicant. Motion was made by Mary Howard, seconded by Jennifer Phillips, to carry over the Public Hearing until the next meeting. All in favor. So carried.

Paul Gates, 82 Turkey Hill Road, Tax Map ID #201.-1.80.4, #201.-1.80.3, #201.-1.80.2, is seeking final approval on a lot line adjustment and driveway easement. Motion was made by Tom Jantzen, seconded by Jennifer Phillips, to waive the Public Hearing. All in favor. So carried. SEQRA was read and motion was made by Tom Jantzen, seconded by Jennifer Phillips, declaring a negative impact under SEQRA. All in favor. So carried. Motion to accept the application as complete and approve the application was made by Ron Miller, seconded by Clayton Andrus. All in favor. So carried.

Marissa Rendon, 23 Maisello Road, Tax ID #201.-1-33, represented by PlugTV regarding the application for ground a mounted solar system, returned with the addition of screening on the site plan map. Motion was made by Mary Howard, seconded by Clayton Andrus, to deem the application complete as well as to accept it. All in favor. So carried.

Motion was made by Ron Miller, seconded by Nathan Hempel, to schedule a Public Hearing for the January 2021 meeting. All in favor. So carried.

Mary Jane Fuchs, Cedar Hill Road, Tax Map ID #191.-1-32.111, Represented by Andy Diddio with Taconic Engineering. Discussion was held regarding a private road for the subdivision versus a town road. Conceptually, the Board had no objections, contingent upon reviews of relative laws to roads and compliancy to town laws.

Dee Ann Campbell, 180 Shields Road, Tax Map ID #210.-1-28, represented by Suncommon, is proposing the installation of a 656 square foot ground mounted solar array. Discussion included minor modifications needed to be added to the site plan, including the flood plain and adjoining properties.

A motion was made to adjourn by Jennifer Phillips, seconded by Mary Howard. All in favor. So carried. The meeting adjourned at 9:20pm.

Respectfully submitted,
Desiree M. Webber, Secretary

Town Board – December 2020

CLERMONT TOWN BOARD
DECEMBER 7, 2020

The Clermont Town Board held their regular meeting on Monday, December 7, 2020 at 7:00 P.M. at the Clermont Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Kris Gildersleeve, Councilwoman Dawn Brownson and Councilwoman Lindsey Lusher Shute. Others present were Mary Howard, Phyllis Heiko, Chris Nolan, David Szalas, Merri Puccio and Tracey Gallant.

Supervisor Staats opened the meeting with the salute to the flag.

MINUTES: After review of the November minutes, a motion was made by Councilman Desmond to accept the minutes, seconded by Councilwoman Brownson. All in favor. So carried.

CORRESPONDENCE:

  • TOWN CLERK’S REPORT: The November Clerk’s report was read and a check for the General fund in the amount of $8.03 was presented to the Supervisor.
  • BUDGET AND REVENUE REPORTS: The Supervisor gave the board members the budget and revenue reports for November, 2020.
  • WEBSITE: Councilman Gildersleeve is keeping the website up-to-date with postings. There was a question about COVID-19. A link will be added so that there is access to current information.

COMMITTEE REPORTS:

  • VETERANS MONUMENT: Councilman Desmond reported that the path to the monument is settling and holding up.
  • APPOINTMENTS: Councilman Desmond reported that members of the town board met to interview a replacement for the position on the Zoning Board of Appeals due to the resignation of John Rusconi. There was one applicant for the five-year term, Ben Peacock, who is currently the alternate member and Lee Gallant for the alternate position.

Councilman Desmond recommends both applicants.

  • HETTLING PARK: Councilwoman Lusher Shute reported that the committee for the park have put in the stakes for the newly planted trees, cleaned up around entrance, marked spot for benches and tables. The maintenance schedule has been updated and they are asking that the stream bed and monarch meadow area not be mowed. Also, removal of trash and debris be removed from around vernal pool. Jennifer Phillips has offered top soil for monarch meadow. Currently, the driveway and parking area are not being plowed but the Supervisor will ask the Highway Superintendent to plow them.
  • COMPUTER: Councilman Gildersleeve has been working on setting up a new computer for the Town Clerk and it is almost completed.
  • AMERICA WALKS GRANT: Councilwoman Brownson has filed a grant for $1500 for two bicycle racks and signs in Spanish for the park. She has not heard from County Historian Bill Better about an event at Clarkson Chapel in Clermont.
  • GRANT – NYS CLIMATE SMART COMMUNITIES: Councilwoman Brownson and Lusher-Shute introduced a grant possibility for communities to be able to hire a coordinator for $8000.00 to address impacts of climate change and town infrastructure. There is no cost to the town. David Szlasa of Clermont has expressed interest and if appointed by the Board would apply for this grant and identify improvements to buildings and vehicles. There is no application for the town to do what is proposed by the Coordinator.

MOTION: A motion was made by Councilwoman Lusher Shute to nominate David Szlasa as Climate Task Force Community Coordinator and to move forward with the resolution for Mr. Szlasa to apply for the grant. Motion seconded by Councilwoman Brownson, Councilman Desmond, Abstained, Councilman Gildersleeve, opposed, Supervisor Staats, Aye. Motion passed.

OLD BUSINESS:

  • COMMUNITY HOUSE INTERNET: There was discussion last month about getting internet service to the Community House. After Councilman Gildersleeve and Councilwoman Lusher Shute looked at several options, it was decided to go direct from the Town Hall to the Community House.
  • MORTGAGE TAX: The mortgage tax check received was $44,606.00, $27,000 over budgeted amount for this year. The 4th quarter sales tax will not be received until February.
  • COUNTY BUDGET: In past years, Supervisor Staats has voted against the County budget as he felt they were inflated, but this year he will probably vote in favor of the budget with a 1.57% increase.
  • CHIPS REIMBURSEMENT: We have not yet received this but it is felt that it will be a 20-25% decrease from past years. Our highway Superintendent Jim Potts cut back on the road work that he had budgeted for as he thought this would be the case.

NEW BUSINESS:

  • RESOLUTION NO. 42 OF 2020: Retention and Disposition Schedule for New York Local Government Record. A motion was made by Councilman Desmond, seconded by Councilwoman Brownson to adopt Resolution No. 42 of 2020 having to do with retention and disposition of government records. All in favor. So carried.
  • APPOINTMENTS: Supervisor Staats asked for motion to approve the following:

Sarah Takacs – Board of Assessment Review – 5-year term 10/1/2020 -9/30 2025

Larry Saulpaugh – Planning Board – 7-year term – 1/1/2021 – 12/31/2027

Phyllis Heiko – Zoning Board of Appeals – 5-year term – 1/1/21 – 12/31/2025

Ben Peacock – Zoning Board of Appeals – 5-year term – 12/7/2020 – 12/31/2023

Completing term of John Rusconi

Lee Gallant – ZBA Alternate – Appointed 12/7/20 – 12/31/2020

MOTION: A motion was made by Councilwoman Brownson, seconded by Councilman Desmond to accept the appointments.

  • The year-end meeting will be held on Monday, December 28th at 7:00 P.M. to pay the final bills of the year.
  • COURT SECURITY: The town has had a request from the District Attorney’s office to have Court Security when Court is in session. The Town Justice’ agree that, for safety reasons, the town contract with the Sheriff’s Office for coverage 3 hours per week. The cost to be determined depending on rank of officer.

MOTION: A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve. All in favor. So carried.

  • PLANNING, ZBA Signs: Mary Howard, Planning Board member, has requested that the board purchase signs that can be posted on landowner’s property when subdividing or making a lot change that can alert adjoining landowners. She is authorized to purchase signs at a cost of up to $750.00 for both boards.
  • FIRE COMMISSIONERS: The Election for Fire Commissioner will be held on Tuesday, December 8th from 6:00 P.M. to 9:00 P.M.

SUPERVISORS REPORT:

  • Supervisor Staats thanked the Election Day workers, those that participated in the Veterans Day event at the Memorial site, Highway workers for putting up the Christmas lights, Park Committee and Amy Parella, Chairwoman. Wished all a Happy Holiday.

ABTRACTS:

  • A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve Highway abstract #12, vouchers #91-105 in the amount of $23,766.66. All in favor. So carried.
  • A motion was made by Councilwoman Brownson, seconded by Councilman Gildersleeve to approve General abstract #12, vouchers #276 – 278 in the amount of $195.02. All in favor. So carried.
  • A motion was made by Councilwoman Lusher Shute, seconded by Councilwoman Brownson to approve General abstract #12A, vouchers #279 -314 in the amount of $19,046.05. All in favor. So carried.
  • A motion was made by Councilman Gildersleeve, seconded by Councilwoman Brownson to approve Trust and Agency abstract #8, voucher #14 in the amount of $190.50. All in favor. So carried.

PUBLIC COMMENT:

Chris Nolan is moving forward with a deed for an abandoned portion of old road across from his property on Commons Road. He will have a deed prepared with meets and bounds and have Jim Potts approve before map is finalized.

Merri Puccio had comments about the former LaMunyan property, now William Cole, on Route 9G. He is in front of the Planning and Zoning Board for storage buildings on property on 9G which adjoins the former LaMunyan landfill. She has questions about the DEC action on this property and if he can be approved for this. This board was not able to answer her questions, suggested she go to the planning board meeting with her questions.

A motion was made to adjourn by Councilman Desmond, seconded by Councilman Gildersleeve at 9:00 P.M.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

Zoning Board of Appeals – November 2020

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

November 18, 2020

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending were Luke Kumburis, Don Van Wagner, Phyllis Heiko and alternate Ben Peacock. In the absence of Hank Himelright, Luke Kumburis led the meeting.

Luke Kumburis asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, October 21, 2020. A motion to approve the October 2020 minutes was made by Don Van Wagner, seconded by Ben Peacock. All in favor. So carried.

Dee Ann Campbell, 180 Shields Road, was unable to attend so the Public Hearing for her solar project was postponed.

Susan Bodo and David Behl, 34 Hill N Dale Road, Tax ID #169.-1-6.111, represented by Jeff Irish with Suncommon, is seeking a solar expansion with the addition of 6 panels to the existing 14 panels. Motion was made by Don Van Wagner, seconded by Ben Peacock, to close the regular meeting and open the Public Hearing. All in favor. So carried. There were no questions or comments form the audience regarding the project. Motion was made by Don Van Wagner, seconded by Phyllis Heiko, to close the Public Hearing and return to the regular meeting. All in favor. So carried. The SEQRA was read by Phyllis Heiko. Motion was made by Don Van Wagner, seconded by Ben Peacock, to declare a negative impact.. All in favor. So carried. Motion was made by Phyllis Heiko, seconded by Don Van Wagner, to approve the application. All in favor. So carried.

Marissa Rendon, 23 Maisello Road, Tax ID #201.-1-33, was represented by Shane Nolan of PlugTV regarding the application of a Special Use Permit for ground a mounted solar system. The application was deemed as complete, with the exception of the Deed which will be added. Motion was made by Luke Kumburis, seconded by Ben Peacock, to accept the application, contingent on the addition of the Deed. All in favor. So carried. Motion was made by Ben Peacock, seconded by Phyllis Heiko, to schedule a Public Hearing for the December 2020 meeting. All in favor. So carried.

The Board discussed the change of the December 2020 meeting from December 23 to December 16 due to the holidays. Motion was made by Don Van Wagner, seconded by Ben Peacock, for the change of dates. All in favor. So carried.

A motion was made to adjourn by Phyllis Heiko, seconded by Don Van Wagner. All in favor. So carried. The meeting adjourned at 8:05pm.

Respectfully submitted,
Desiree M. Webber, Secretary

Fire Commissioners – November 2020

CLERMONT FIRE COMMISSIONERS
NOVEMBER 16, 2020

The Clermont Fire Commissioners held their regular meeting on Monday, November 16, 2020 at 7:00 P.M. at the Town Hall.

Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Raymond Bauer, Commissioner Ronald Miller, and Commissioner Joseph Scott. Others present were Chief Lloyd Kukon, Bob Desmond, Treasurer Brian Fitzgerald, Ron Rifenburgh, and Commissioner Scott’s Daughter Danielle.

Chairwoman Rifenburgh opened the meeting with a salute to the flag. 

MINUTES: The Minutes of the October meeting were reviewed. A motion was made by Chairwoman Rifenburgh to accept with correction of alarm battery changing, All in favor. So carried

TREASURER’S REPORT:

Motion: A motion was made to accept the Treasurer’s Report by Commissioner Bauer, seconded by Commissioner Saulpaugh. All in favor. So carried

CORRESPONDENCE:

  • Marshal Sterling is offering home and auto discount insurance
  • RBC Wealth management $426,714.56
  • Collin Brown physical received
  • Fire Department law management resource manual $295
  • Losap audit option 
  • Death Benefits for Mark Shiller received
  • A concerned taxpayer letter

OPEN DISCUSSION:

BUILDING AND GROUNDS:

K and H fuel gave an estimate on a new gauge and service call $230

We are on automatic Delivery. 

Placed an order for a new meter from Northern hydraulics $100

A motion was made by Commissioner Miller, seconded by Commissioner Saulpaul. All in favor. So carried.

FIRE EQUIPMENT:

Truck 6013 serviced: noise and vibration found and corrected

Truck 6012 serviced 

LOSAP: 

Chairwoman Rifenburgh:

Resolution: Considering the pandemic/state of emergency; each firefighter will receive three extra points per month backdated from March 2020 through December 2020 and possibly forward.

After a roll call vote, the motion passed.

LAWS AND POLICIES: All Commissioners

Concerning the letter from a concerned taxpayer, we will be looking into hiring a cleaner for the firehouse starting January 2020.

LEGAL: All Commissioners

No discussion

OLD BUSINESS: All Commissioners

No discussion

NEW BUSINESS:

No discussion

MISCELLANEOUS:

CHIEFS REPORT:

There were three calls in October as follows

10/16/20 – Mutual Aid/Traffic Control – Route 9G germantown

10/30/20 – AAPI – Route 9G & Firehouse Road

10/31/20 – Alarm activation – 168 Pleasant Vale Road 

Work Details/Drills

10/26/20 Drill/New 5” Y in service, pressure checked, Driver Training Rich Larsen, Jackie Decker, Collin Brown – 8 firefighters – 16 man hours

10/31/20 Halloween/special detail/SCBA Drill – 8 Firefighters – 24 man hours

Chief comments:

  • Service airpacks on Friday the 20th
  • Livingston Drill on Sunday the 22nd
  • Monday the 23rd – night hydrant system
  • Contact kevin for air compressor to fix
  • hose and electric plug to be replaced for station one
  • Trucks service on Truck 6013 – resolved
  • Going over budget – requesting hand tools voice amplifiers
  • Fit test
  • Water gages wanted
  • Fire Company election on December 14th

Running:

            Josh williams – Second LT 

            Joseph Scott -First Lt

            Collin Brown – Collin Brown

            No captan 

A motion was made by Commissioner Miller to pay the bills, seconded by Commissioner Saulpaugh. All in favor. So carried

FUEL REPORT:

gallons used – 48.7 Gallons

PUBLIC COMMENTS:

Ron Rifenburgh, all batteries in homes should have a 10 year battery installed.

Ron Rifenburgh, expressed concern for better management, not leaving certain duties only on one person for the Good of the district.

Commissioner Election scheduled for December 8th, 2020 from 6 PM to 9PM

We have yet to receive a letter of intent.

Commissioner Miller made a motion to adjourn at 8:15 P.M seconded by Commissioner Saulpaugh. All in favor. So Carried.

Respectfully submitted
Jennifer Flandreau Secretary,
Clermont Fire District

Planning Board – November 2020

CLERMONT PLANNING BOARD
November 11, 2020

The Clermont Planning Board held its regular meeting on Wednesday, November 11, 2020 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Mary Howard, Clayton Andrus, Jennifer Phillips, Tom Jantzen, Nathan Hempel and Ron Miller. Others present were George Schmitt, Engineer for the town and Matthew Griesemer, Attorney for the town.

After review of the October 2020 minutes, a motion was made by Clayton Andrus, seconded by Tom Jantzen, to accept the minutes. All in favor. So carried.

Susan Bodo and David Behl, 34 Hill N Dale Road, Tax ID #169.-1-6.111, represented by Suncommon, is seeking a solar expansion with the addition of 6 panels to the existing 14 panels. Motion was made by Mary Howard, seconded by Ron Miller, to close the regular meeting and open the Public Hearing. All in favor. So carried. There were no questions or comments raised from the audience. This is a Type II action as the expansion of solar panels falls under 6 CRR-NY 617.5c(9) construction or expansion of a primary or accessory/appurtenant, nonresidential structure or facility involving less than 4,000 square feet of gross floor area and not involving a change in zoning or a use variance and consistent with local land use controls, but not radio communication or microwave transmission facilities. Motion was made by Mary Howard, seconded by Jennifer Phillips, to close the Public Hearing and return to the regular meeting. All in favor. So carried. Motion was made by Clayton Andrus, seconded by Tom Jantzen, to approve the application as presented, pending approval from the ZBA. All in favor. So carried.

Billy Cole, 3541 Route 9G, Clermont, Tax Map ID#190.-1-4, came before the Board for the storage unit project. Motion was made by Mary Howard, seconded by Nathan Hempel, to close the regular meeting and open the Public Hearing. All in favor. So carried. Comments from the audience included questions regarding the hours of operation, storm water runoff, the effect on area property values, lighting and fencing, as well as the actual construction of the buildings. The applicant responded with explanations of the project. The hours of operation will be added to the site plan map. Question was also raised regarding a lot line change in 2009 for this property. The Board will research the 2009 records for the lot line change. Matthew Griesemer, Town Attorney, stated the DEC has 30 days to respond regarding the project. The 30 day time period has not expired. Motion was made by Tom Jantzen, seconded by Jennifer Phillips, to carry over the Public Hearing to the December 2020 meeting to await the response from the DEC. All in favor. So carried.

Marissa Rendon, 23 Maisello Road, Tax Map ID #201.-1-33, represented by PLUG TV regarding the installation of 25 solar panels, brought survey maps from 2017. The addition of screening such as bushes or trees was recommended by the Board to block the view of the project for the neighbors. The screening will be added to the site plan map and the applicant will return to the December meeting.

The Board discussed requiring an electronically submitted application as well as 3 hard copies to be submitted by future applicants 11 days prior to the meeting. They will be added to an agenda for the next meeting. Motion was made by Mary Howard, seconded by Jennifer Phillips, for the use of an agenda each month. All in favor. So carried.

A motion was made to adjourn by Jennifer Phillips, seconded by Ron Miller. All in favor. So carried. The meeting adjourned at 9:20pm.

Respectfully submitted,
Desiree M. Webber, Secretary

Town Board – November 2020

CLERMONT TOWN BOARD
NOVEMBER 2, 2020

The Clermont Town Board held the 2021 Budget Public Hearing on Monday, November 2, 2020 at 6:45 P.M. at the Town Hall.

Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Kris Gildersleeve, Councilwoman Dawn Brownson and Councilwoman Lindsey Lusher-Shute. Others present were Phyllis Heiko, Tracey Gallant, Mary Howard and guest, Ray Tousey and Chris Nolan.

Supervisor Staats opened the Budget public hearing and asked for the Clerk to read the public notice. He did go over the highlights of this budget. In 2021 the total tax rate per thousand of assessed value did go down from 47.50 in 2020 to 42.49 in 2021. There will be no tax increase in the town budget this year. There were salary increases for the Code Enforcement/Building Inspector from $11,000 to $14,000 per year due to the volume of work being done. He will be working two additional hours per week. Highway Superintendent James Potts is expected to retire in 2021 so an additional $5000 was added to the Highway Superintendent’s account A5110.11 in the General Fund for training of a new Highway Superintendent.

The amount expected to be used from the fund balance is $52,247.00 total. The amount to be raised by taxes is the same as last year $104,580.00.

Public Comment:

Phyllis Heiko commended the board for the good job done with keeping the budget in check.

Councilman Desmond commented on the Highway Department and how they have helped to keep the costs down by doing a lot of the work themselves rather than sending equipment out to be repaired.

Mary Howard asked that funds for updating the Comprehensive Plan and Zoning Regulations be set aside every year.

The hearing was closed at 6:55 P.M.

The regular meeting was opened with the salute to the flag.

MINUTES: A motion was made to accept the minutes of the October meeting by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

TOWN CLERKS REPORT: The Town Clerk presented a check for the General Fund in the amount of $280.08 and for Trust and Agency in the amount of $500.00 to the Supervisor. This report was prepared by Deputy Town Clerk Tracey Gallant.

CORRESPONDENCE:

  • The Supervisor gave the board members copies of the budget and revenue reports for October 31st.
  • The Columbia County Office for the Aging announced Memory Mixer Holiday Bingo to be held on Wednesday, December 2nd from 1:00 to 2:00 PM in partnership with Eddy Alzheimer’s Services a St. Peters Health Partner online.
  • Keeping Identities of Seniors Safe program from 11/30/2020 to 12/11/2020 during regular town hall hours. Bring documents to be shredded to the town hall.
  • Web Committee: There were no comments.

COMMITTEE REPORTS:

  • Councilman Desmond commented on the Highway Department saving the town money with the work that they do on equipment, etc. He also reported that the signs have been put up in the park. Discussed screening on the park property, suggesting forsythia, lilacs bushes or Rose of Sharon as likely choices. There was also discussion regarding screening of adjoining properties.
  • Councilwoman Lusher-Shute ordered the park benches and tables. The committee met to layout the possible locations. Ten benches and two tables were ordered and should be delivered in six weeks. Some may have already been delivered. It was reported that Jennifer Phillips on the committee and an adjoining property owner to the park is concerned about people bringing their dogs and walking them unleashed as she has sheep in the adjoining property to the park.

Discussion followed on bench, table and fencing locations. Supervisor Staats was thanked for the use of his equipment to plant the trees in the park.

  • Councilman Gildersleeve has been keeping the website updated with announcements, minutes and audio file of town board meetings. He did pick up the new computer for the Town Clerk and will be working on getting that installed.
  • Councilwoman Brownson has been looking for grants for the park and the town. She has also not been in contact with the County Historian, William Better, regarding an event at the Chapel on Route 9G. She will make contact.

OLD BUSINESS:

  • A $5000.00 donation for the Hettling Park was received from Mary and Dan Howard and has been matched with contributions from Robert Desmond, Louise Kalin, Michael Prounis, Hearty Roots Farm, Diane O’Neal and Raymond Staats totaling $11,000.00
  • Supervisor Staats reported that the 3rd quarter sales tax revenue had been thought would be a decrease from last year but it was the largest ever received, $123,172.00. It is expected that the mortgage tax will be $67,607.00. The highway department did reduce their spending this year on road maintenance and salt purchases.

NEW BUSINESS:

  • BUDGET: A motion was made to adopt the 2021 Budget following a public hearing held prior to this meeting by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.
  • ROAD USE AGREEMENT: Our attorney sent a Road Use Agreement from Transco for the transmission lines being upgraded authorizing them to pay for any damage incurred to our town roads during this upgrade to the power lines, etc. A motion was made to authorize the use of the roads by Councilman Desmond, seconded by Councilwoman Brownson. All in favor. So carried.
  • Canaan Fellowship has asked the Board if internet service can be run to the Community House. The Fellowship would pay for part of it to be done if there is a method to do it. Councilwoman Lusher-Shute and Councilman Gildersleeve will look into it.
  • A vacancy has occurred on the Zoning Board of Appeals. A notice will be posted that interviews will be held on Thursday, November 19th at 7:00 P.M. at the town hall.

SUPERVISORS REPORT:

  • Supervisor Staats thanked those who donated to the Park. All donations are appreciated and can be sent in to the Town Clerk.
  • The Clermont Fire Department and the Columbia County Sheriff’s Department held a Halloween drive through at the Hettling Park on October 31st for the children.

ABSTRACTS:

  • A motion was made by Councilman Desmond, seconded by Councilwoman Brownson to approve Highway abstract #11, vouchers #84-90 in the amount of $5,171.98. All in favor. So carried.
  • A motion was made by Councilwoman Lusher-Shute, seconded by Councilwoman Brownson to approve Trust and Agency abstract #7, vouchers #11 – 13 in the amount of $260.00. All in favor. So carried.
  • A motion was made by Councilman Gildersleeve, seconded by Councilman Desmond to approve General abstract #11, vouchers #251 – 275 in the amount of $19,390.48. All in favor. So carried.

PUBLIC COMMENT:

Chris Nolan continues to work with the County on getting a deed transfer for part of Commons Road which was, to his knowledge, never transferred to the Town. This is partly on his property.

A motion was made to adjourn by Councilman Desmond, seconded by Councilwoman Brownson at 8:00 P.M.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

Zoning Board of Appeals – October 2020

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

October 28, 2020

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending were Hank Himelright, Luke Kumburis, Don Van Wagner, Phyllis Heiko and alternate, Ben Peacock.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, September, 2020. A motion to approve the September, 2020 minutes was made by Phyllis and seconded by Don Van Wagner. All in favor. So carried.

Marissa Rendon, 23 Maisello Road, Tax ID #201.-1-33, was represented by PlugTV regarding the application of a Special Use Permit for ground a mounted solar system. The application was deemed as complete, with the addition of the Deed. There will be a site visit by the Board at noon on October 31, 2020. The applicant will return after the Planning Board meeting on November 11, 2020.

Susan Bodo and David Behl, 34 Hill N Dale Road, Tax ID #169.-1-6.111, represented by Jeff Irish with Suncommon, is seeking a solar expansion with the addition of 6 panels to the existing 14 panels. The application was deemed as complete, with the addition of the Deed. Motion was made by Luke Kumburis, seconded by Ben Peacock, to hold a Public Hearing for this project on November 18, 2020. All in favor. So carried.

Billy Cole, 3571 Route 9G, Clermont, Tax Map ID#190.-1-4, came before the Board regarding the construction of self storage buildings. The application was deemed complete and motion was made by Don Van Wagner, seconded by Luke Kumburis, to accept the application. All in favor. So carried. The question was raised regarding emergency entrance should it be needed since the gates are locked after hours. So carried. A motion was made by Phyllis Heiko, seconded by Ben Peacock, to hold a Public Hearing on November 18, 2020. All in favor. So carried.

A motion was made to adjourn by Phyllis Heiko, seconded by Don Van Wagner. All in favor. So carried. The meeting adjourned at 8:10pm.

Respectfully submitted,
Desiree M. Webber, Secretary

Fire Commissioners – October 2020

CLERMONT FIRE COMMISSIONERS
October 20, 2020

The Clermont Fire Commissioners held the public hearing on the 2021 Budget on Tuesday, October 20, 2020, at 6:30 P.M. ahead of the regular meeting at the Town Hall. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Raymond Bauer, Commissioner Ronald Miller, and Commissioner Joseph Scott. Others present were Chief Lloyd Kukon, Robert Desmond, Mary Helen, and Jennifer Flandreau.

The Budget public hearing was opened at 6:35 P.M with a solute to the flag by Chairwoman Rifenburgh. The Budget was presented to the Board and there were no questions or comments by anyone present. A motion was made at 6:45 by Commissioner Joseph Scott to close the hearing, seconded by Commissioner Ronald Miller. All in favor. So carried

The regular meeting was opened by Chairwoman Rifenburgh at 7:00 P.M. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Raymond Bauer, Commissioner Ronald Miller, and Commissioner Joseph Scott. Others present were Chief Lloyd Kukon, Treasurer Brian Fitzgerald, Robert Desmond, Mary Helen, and Jennifer Flandreau

MINUTES:​ The Minutes of the meeting were reviewed and one correction made. Commissioner Miller asked to Fix/omit the budget hearing date in August minutes. A motion was made by Chairwoman Rifenburgh to accept the minutes of the September meeting, seconded by Commissioner Scott. All in favor. So carried  

TREASURER’S REPORT:  October 20, 2020, Fire Commissioners’ Treasurer’s Report

A motion was made to accept the Treasurer’s report by Commissioner, Miller, seconded by Commissioner Scott. All in favor. So carried.

CORRESPONDENCE:

•PHYSICALS: Received Even Tomkins and Chris Farewell

•Staples coupon $5.00

•RBC Wealth Management statement for September $433,612.69

OPEN DISCUSSION: no report

BUILDINGS AND GROUNDS: Commissioners Bauer 

Waiting on an estimate from Kyle Johnson for paving: for springtime Contacted automatic delivery needs a lock serviceman to fix gage on the tank. A new meter from Tractor supply runs about $150.00

INSURANCE: Commissioners Miller and Scott

No report

FIRE EQUIPMENT: Commissioners Bauer 

No report

LOSAP: Chairwoman Rifenburgh and Commissioner Miller

 New York State passed a law about the point system. Ron will read up on it to decide on points. We have been in a state of emergency for eight months now, we decide how many points and allow up to 5 per month per firefighter.

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

No report

OLD BUSINESS: 

  • RE: Rejected application from a former firefighter. Commissioner Rifenburgh contacted the fire district association lawyer. The final decision is on the fire company. The Firefighter in question would be going through three fire districts to attend our fires, he would be better/more helpful at a closer department. A rejection based on non-resident is a valid reason.
  • All physicals have been completed
  • Collin Brown is back on regular duty
  • The letter was sent to the investigator of the August Coffey Fire.

NEW BUSINESS: Chairwoman Rifenburg

  • Commissioner Bauer made a motion to adopt our 2020 budget, seconded by Commissioner Scott. All in favor. So Carried
  • Election letter of intent needs to be turned in by November 18, 2020
  • This year’s election is on December 8th from 7 P.M. to 9 P.M.

Chiefs Report:

There were Three calls in September as follows:

  • 9/5/20 – alarm activation – 760 Woods Road
  • 9/5/20 – Reported bonfire – 239 Pleasant Vale Road
  • 9/24/20 – House filled with smoke from the fireplace – 3829 Route 9G & Jug Road

Drills and Training

  • 9/10/20 – Mutual Aid Tanker Drill in Germantown
  • 9/12/20 – Driver training
  • 9/27/20 – Truck Cleaning
  • 9/28/20 – Company Drill – Nozzle practice

Total of 14 Firefighter and 34 hours

Work Details

  • August report was updated and adjusted with a missing August 24th call
  • Fit test set for November 1st in Livingston
  • Two cars were donated
  • 6035 scheduled to be detailed November 1st through the 4th
  • Chris Farewell – BFO Course
  • Even Tompkins – Fire Police School
  • Looking to form a “fast team” must have five years of experience.
  • New York State will no longer cover Covid relief supplies. Fire departments need to purchase out of pocket.

Fuel report:

50.7 Gallons Used

Public Comments:

Raymond has extra sanitizer

Public Relations: Chief Lloyd Kukon and the company are offering to check and place batteries in private home fire alarms.

A motion was made by Commissioner Miller to pay the bills, Seconded by Commissioner Scott. All in favor. So Carried

A motion was made to adjourn at 8 P.M by Commissioner Bauer, Seconded by Commissioner Miller. All in favor. So Carried 

Respectfully submitted
Jennifer Flandreau Secretary,
Clermont Fire District