Town Board – Organizational Meeting – January 2023

2023 ORGANIZATIONAL MEETING

RESOLUTION #01-2023

Time/Date for Regular Town Board Meetings

First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1^st Monday.

Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #02-2023

Town Board Meeting Rules and Regulations

2. Call to order
3. Salute of Flag
4. Acceptance of the minutes of the previous meeting
5. Written communications to the Town Board:
   • Town Clerk Report
   • Mail Review

6. Committee Reports and Updates
7. Old Business
8. New Business
9. Supervisors Report
10. Pay Abstracts
11. Public Comment/Communication – Public comments will be taken at the end of the meeting at the discretion of the Supervisor, unless engaged during the meeting.
12. Adjournment

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #03-2023

Naming Official Newspaper

• Register Star

Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #04-2023

Naming Bank for Deposits

Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #05-2023

Authorize Town Supervisor to appoint a bookkeeper.

1. Pursuant to Section 29 of the Town Law
2. Necessary for proper conduct of Town Affairs

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #06-2023

Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town Investment policy (General Municipal Law, Section 11)

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #07-2023

Appoint Official Dog Shelter

• Pine Plains Veterinary Hospital Associated PC
  Route 199
  Pine Plains, New York 12567
  (518) 398-7575 or 398-9494
• Round Top Animal Hospital
  71 Palatine Park Road, Suite 8
  Germantown, New York 12526
  (518) 537-7387

Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #08-2023

Appoint Official Dog Control Officer at the Budgeted Amount.

• Desiree Webber

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #09-2023

Authorize Town Justices to hire a Court Stenographer when necessary.

1. For a proper record of testimony
2. Within limit of 2023 budget

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #10-2023

Appoint Town Historian

• Dawn Brownson

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #11-2023

Appoint Code Enforcement Officer

• Eli Fieser at Annual Salary of $14,000.00
• Deputy Code Enforcement Officer at $100.00 per month, if needed.
  (Appointed by Code Enforcement Officer)

Motion made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #12-2023

Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)
(Within 2023 budget limits)

• Freeman-Howard, P.C., Hudson, New York

Motion made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute.
All in favor – So carried

RESOLUTION #13-2023

Appoint Town Engineer

• CPL (Clark Patterson Lee)

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #14-2023

Designate Official Representatives to Association of Towns Annual Meeting

• Supervisor Staats
• Councilman Gildersleeve

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #15-2023

Establish 65.5 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)

Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #16-2023

Authorize Town Supervisor to sign 2023 State and Local Youth Contracts

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #17-2023

Appoint Registrar of Vital Statistics

• Tracey Gallant

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #18-2023

• Re-appoint Laurence Saulpaugh, Chair of the Planning Board
• Re-appoint Mary Howard, Deputy Chairman.

Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #19-2023

Re-appoint Desiree Webber, Planning Board Secretary

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #20-2023

• Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals
• Appoint Luke Kumburis – Deputy Chairman

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #21-2023

Re-appoint Desiree Webber Zoning Board Secretary

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #22-2023

Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital Statistics

• Mary Helen Shannon
• Lee Gallant

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #23-2023

Town Highway Superintendent’s appointment for Deputy Highway Superintendent

• Adom Lawyer

Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #24-2023

Town Supervisor’s appointment for Deputy Supervisor

• Robert Desmond for term of January 1, 2023 – December 31, 2023.

Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried

RESOLUTION #25-2023

Town Supervisor’s appointment for Budget Officer

• Raymond J. Staats

Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #26-2023

Town Supervisor’s appointment for Town Bookkeeper

• Brian Fitzgerald, CPA, PC

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #27-2023

Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #28-2023

Appoint Kris Gildersleeve Webmaster for Clermont’s website

Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #29-2023

Appoint representatives to the Columbia County Office for Aging for the term of January 1, 2023 – December 31, 2023.

Appointments to be determined at a later date

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #30-2023

Re-appoint members of the Board of Ethics for the term of January 1, 2023 – December 31, 2023.

• Mary Howard
• Susan Rifenburgh
• Tracey Gallant
• Ray Tousey

Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.
All in favor – So carried

RESOLUTION #31-2023

• Re-appoint Mary Howard to the Planning Board for a seven-year term, January 1, 2023- December 31, 2029.

Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond.
All in favor – So carried

• Re-appoint Luke Kumburis to the Zoning Board for a five-year term, January 1, 2023- December 31, 2027.

Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried

RESOLUTION #32-2023

Accept 2023 Salaries stated in the 2023 Budget, as follows:

*If any Planning or Zoning Board member is absent for more than two meetings, that members salary will be reduced by $100.00 for each additional absence.
Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.

HIGHWAY DEPARTMENT

Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor – So carried

Resolution #33 -2023

Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.

Motion made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute.
All in favor – So carried

Resolution #34-2023

Town of Clermont Official Undertaking of Municipal Officers

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

Resolution #35-2023

Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2023 and December 31, 2023 according to the terms and conditions of the lease.

Motion made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute.
All in favor – So carried

Resolution #36-2023

Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2023 to December 31, 2023.

Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor – So carried

Resolution #37-2023

Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2023 to December 31, 2023.

Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried

These agreements will be reviewed with the other policies of the Town.

1. Review Highway Personnel Policy (Note Changes if Any)

2. Review Procurement Policy (Note Changes if Any)

3. Review Fixed Assets

4. Review Investment Policy (Note Changes if Any)

5. Sexual Harassment Policy

6. Code of Ethics

7. Cash Management

8. Emergency Preparedness Plan

9. Review Road Bonds (If any)

10. Review Other Bonds (If any)

11. Review Workplace Violence Policy

Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor on January 14th at 10:00 A.M. by Councilman Desmond, seconded by Councilman Gildersleeve.

A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Desmond.

Respectfully submitted,
Tracey J Gallant
Town Clerk