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Fire Commissioners – November 2019

    CLERMONT FIRE COMMISSIONERS

      NOVEMBER 18, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, November 18, 2019 at 7:00 p.m. at the Town Hall.  Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller and Commissioner Raymond Bauer.  Others present were Chief Lloyd Kukon, Captain Les Coon, Second Assistant Chief Evan Decker, Treasurer Denise Fiore, Robert Desmond, Joel Margot of Avon Protection Fire and Kevin Walsh of MES Fire.

Chairwoman Rifenburgh opened the meeting with the salute to the flag. 

Mr. Margot did a presentation on his companies thermal imaging cameras.  Prices ranged from $6500.00 to 4200.00 with varying warranties from 5 years to 3 years, battery life warranties etc. The two higher priced units have the hot and cold locator and one has the compass and laser pointer.  Mr. Walsh presented the products from MES ranging from $8600.00 to $2400.00, warranties and battery life up to 8 hours on some units.  They do not have the hot and cold locator or compass or laser feature on their products.

MINUTES: A motion was made by Commissioner Bauer, seconded by Commissioner Miller to accept the minutes of the October meeting.  All in favor.  So carried.

TREASURER’S REPORT:

November 18, 2019 Fire Commissioners’ Treasurer’s Report       

RE:  October 2019

Total Amount of October 2019 Invoices Paid                    $27,719.57

RE:  November 2019

Proposed November 2019 Invoices                                     $    981.06

Paid November 2019 Invoices                                               2,307.31

                                                Total                                                                  $ 3,288.37

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance*                                                      $ 90,475.98

*Includes interest paid on 10/31/19 in the amount of $18.85

Checking Balance                                                                                              3,745.71         

Less Outstanding Checks                                                                                2,116.75

Checking Balance to Date                                                                              1,628.96

Money Market & Checking A/C Total                                 $   92,104.94

Capital Reserve Fund for Fire Equipment                                        $   29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                Interest 2/28/19 – 3/31/19                                                                     3.79

                Interest 3/31/19 – 4/30/19                                                                   3.66

                Interest 4/30/19 – 5/31/19                                                                     3.79

                Interest 5/31/19 – 6/30/19                                                              3.67 

            Interest 6/30/19 – 7/31/19                                                                4.63

                Deposit 7/15/19 unexpended 2018 balance                12,000.00

                Interest 7/31/19 – 8/31/19                                                                     5.32

                Interest 8/31/19 – 9/30/19                                                               5.15

                Interest 9/30/19 – 10/31/19                                                                  5.32

                                                                                Total                                $   41,771.14                                                                           

Capital Reserve Fund for Constr. &Improvement:        $   33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                  $            4.29

                Interest 1/31/19 – 2/28/19                                                                       3.87         

                Interest 2/28/19 – 3/31/19                                                                      4.29

                Interest 3/31/19 – 4/30/19                                                                       4.15

                Interest 4/30/19 – 5/31/19                                                                       4.29

                Interest 5/31/19 – 6/30/19                                                                       4.15

                Interest 6/30/19 – 7/31/19                                                                 4.29

                Interest 7/31/19 – 8/31/19                                                                       4.29

                Interest 8/31/19 – 9/30/19                                                                 4.15

                Interest 9/30/19 – 10/31/19                                                                    4.29

                                                                               Total                                $   33,708.92

Denise Fiore, Treasurer

November 18, 2019

MOTION: A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to accept the Treasurer’s Report.  All in favor.  So carried.

CORRESPONDENCE:

  • RBC Wealth Management Account Statement – October $412,093.68
  • Fire Commissioners Training presented by Mark Butler law offices.
  • Physicals for Josh Williams and Jackie Therrien Decker.
  • Private Fire Alarm System reports that were given to Code Enforcement from 2014 to present.
  • Penflex – Service Fee Agreements for Defined Benefit and Defined Contribution plans to be signed by Chairwoman.
  • Check received from Friends of Clermont for $100.00 for standby at propane pump out/flare off at the State historic site.  This check should go to the Fire Company.  Treasurer Fiore will deposit and then issue check to the Company.
  • We have been notified that we did not receive the grant for gear.

BUILDINGS AND GROUNDS: Commissioner Bauer

No report

INSURANCE: Commissioners R. Rifenburgh and Miller

No report

FIRE EQUIPMENT: Commissioners Bauer and R. Rifenburgh

  • Truck 6013 steering problem has been resolved.
  • Truck 6010 will go out of service on Monday for a wiring problem.
  • The radio on 6010 does not scan.  It will be checked out.
  • The new truck may be in earlier than expected, possibly January or February.

LOSAP: All Commissioners

We will check on new members that may be eligible under the defined contribution plan policy effective 1/1/19.

LAWS AND POLICIES: All Commissioners

  • The NYS Sexual Harassment training for Commissioners and firefighters will be scheduled at the same time as the OSHA Class. Only firefighters will have to attend both. The cost will be an additional $100.00 added onto the $400 for OSHA.

MOTION: The Fire District Sexual Harassment Policy was reviewed and a motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to adopt Resolution No. 22 of 2019. After a roll call vote, the motion passed.

LEGAL: All Commissioners

No Report

OLD BUSINESS:

Thermal Imaging Cameras: Commissioner R. Rifenburgh researched the cameras and FLIR showed to be the best one on the market at this time. Mark Hildenbrand is a salesperson for these cameras but he did not come to this meeting, stating that he did not have a camera to show the Commissioners. Commissioner R. Rifenburgh would like to arrange a meeting to see these cameras.  

NEW BUSINESS:

Truck #6010 needs a new light bulb at a cost of $90.00 plus tax.

A motion was made to purchase by Commissioner Miller, seconded by Commissioner Bauer.  All in favor.  So carried.

There is a new mutual aid plan with the County which has to be signed and back to the county by the end of year. There was discussion about the Commissioners reading the entire plan and then voting on it in December. Commissioner R. Rifenburgh will email it to those who would like to read it.

CHIEFS REPORT:

There were five calls in October as follows:

10/1/19 Alarm activation – 3847 Route 9G

10/3/19 – Alarm activation – 3847 Route 9G

10/10/19 – Alarm activation – 651 County Route 6

10/11/19 – Alarm activation – 6 Sharon Drive

10/25/19 – Mutual Aid with Livingston – Standby and on scene, Beaver Road

DRILLS:

10/27/19 – Flashover training (Hudson Station) 6 firefighters attended

10/28/19 – Chimney Fires and Thermal Imaging camera – 9 firefighters attended

  • The Chief reported that on 11/6/19 air packs were serviced as well as the compressor. 
  • Five bottles were sent out for a static test.
  • The was a call on Massello Road that was in Livingston’s district but Clermont handled it for them.

A motion was made by Commissioner R. Rifenburgh to pay the bills, seconded by Commissioner Bauer.  All in favor.  So carried.

Commissioner R.Rifenburgh reported that there was 50 gals of fuel used, 17 ½ inches as of 10/15/19. 

Station #1 and #2 were both cleaned on October 30th.

PUBLIC COMMENT:

Bob Desmond pointed out that the cost for the Sexual Harassment training is not far from what the town paid for our Sexual Harassment training.

Captain Les Coon thanked the commissioners for the use of truck #6013 for his wedding. He reported that Sam Williams said that the winch is bound up on #6013.

We should get a cover for the winch on #6010. A motion was made by Commissioner R. Rifenburgh to buy a cover, seconded by Commissioner Miller.  All in favor.  So carried.

Respectfully submitted,

Mary Helen Shannon, Secretary

Clermont Fire District

Planning and ZBA – November 2019

CLERMONT PLANNING BOARD

November 13, 2019

The Clermont Planning Board held its regular meeting on Wednesday, November 13, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Mary Howard, Ron Miller, Nathan Hempel, Jennifer Phillips, Tom Jantzen and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Gallagher, Attorney for the Town.

After review of the October 2019 minutes, a motion was made by Clayton Andrus, seconded by Tom Jantzen, to accept the minutes with corrections.  All in favor. So carried.

Motion to close the regular meeting and open the Public Hearing for Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, was made by Tom Jantzen, seconded by Mary Howard.  All in favor.  So carried.  The Public Hearing was held jointly with the Planning Board and ZBA.  Present for the ZBA were Luke Kumburis, Don Van Wagner, John Rusconi and Phyllis Heiko. 

Andrew Didio of Taconic Engineering, representing applicant Alex Wenner, presented the Brewery site plan, explaining parking, lighting, deliveries, the addition of a tasting room and outdoor patio area adjacent to the Tasting Room.  An open air seating area and walking paths will be added in Phase II of the project.  Questions and concerns from the audience included increased traffic, noise and possibility the project would be a retail operation.  Mary Howard made a motion to keep the Public Hearing open for an additional 10 days for written comments to be submitted, seconded by Jennifer Phillips.  All in favor.  So carried.  Motion was made by Tom Jantzen to return to the regular meeting.  All in favor.  So carried.  A site visit is planned at a future date.

Sara Berks, 3474 Route 9G, Tax Map ID# 190.-1-26, inquired of the need to present a site plan for her business location.  The board determined there was not a change of use and directed the Building Inspector issue a business license.

Bill Cole, 3541 Route 9G, Clermont, Tax Map ID#190.-1-4, came before the Board with changes to the site plan for the storage unit project. 

Motion to adjourn was made by Mary Howard, seconded by Tom Jantzen.  All in favor.  So carried.  The meeting adjourned at 9:20.

Respectfully submitted,

Desiree M. Webber, Secretary

Town Board – November 2019

CLERMONT TOWN BOARD MINUTES

NOVEMBER 4, 2019

The Clermont Town Board met on Monday, November 4, 2019 at 6:45 P.M. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Evan Hempel and Councilman Kris Gildersleeve.  Councilwoman Dawn Brownson was absent. There were seven others present.

PUBLIC HEARING:

Supervisor Staats opened the public hearing on the 2020 Budget. Supervisor Staats went

over the summary of the budget as follows:

Appropriations – $675,441.00

Estimated Revenues – $503,207.00

Appropriated Revenues – $28,000.00

Fund Balance – $39,654.00

Amount to be Raised by Taxes – $104,580.00

There is no town tax increase and there has not been since 2008.  There were no questions from anyone present.  A motion was made to close the public hearing by motion made by Councilman Desmond, seconded by Councilman Hempel.  All in favor.  So carried.

Supervisor Staats opened the regular meeting of the Town Board with the salute to the flag.

Holly Tanner, County Clerk, was introduced to those present to speak about the NYS License types, Standard, Enhanced and Real ID.  The Standard License can be used to board domestic flights until October 2020, for Photo ID purposes and if a license, for driving

The Enhanced license, permit or non-driver ID can be used to board a domestic flight, to enter a federal building or military base, to cross the U.S. border coming from Canada, Mexico and some Caribbean countries (not acceptable for air travel between these countries), for photo ID purposes and to drive. The Real ID license, permit or non-driver ID can be used to board a domestic flight (within the U.S.) to enter a federal building or military base for photo ID purposes and to drive (if a driver’s license) For more information visit the following websites:

www.dmv.ny.gov/which-id-right-me; www.tsa.gov; www.dhs.gov (How Do I link/travelers)

MINUTES: A motion was made by Councilman Desmond to accept the minutes of the October Town Board meeting, seconded by Councilman Gildersleeve.  All in favor. So carried.

TOWN CLERK’S REPORT: The Town Clerk presented a check to the Supervisor for the General Fund in the amount of $1, 149.00.

CORRESPONDENCE:

  • The Village Green Committee will hold the Election Day ham dinner on Tuesday, November 5 at the Community House from 5 PM to 7 PM.
  • Office for the Aging “Caring for Those who Cared for Us” information was received.
  • Budget and revenue reports ending October 31, 2019 were given to the board members.
  • Web Committee: There were no comments or complaints.

COMMITTEE REPORTS:

  • Councilman Desmond reported that the American Legion in Germantown will hold the Veterans Day ceremonies in Livingston on Monday, November 11th at 10:00 AM, Clermont in the Hettling Park at 10:30 and Germantown at Palatine Park at 11:00.
  • Councilman Hempel and Gildersleeve are working on the website.

OLD BUSINESS:

  • Supervisor Staats said that the Sexual Harassment/Workplace Violence Training has been completed.  The training was held with Holly Hedgepeth from County Human Resources. We will also be rewriting our policy to conform to new requirements.
  • The Supervisor reported that the mortgage tax revenues continue to be over the budgeted estimated revenues and the sales tax is also over budgeted amount.
  • Solar Energy: The Supervisor advised that Mr. Jeff Irish of Hudson Valley Clear Energy will be meeting with the town.  The county is also looking into setting up an energy committee.

NEW BUSINESS:

  • A motion was made to approve the 2020 Budget by Councilman Desmond, seconded by Councilman Hempel.  All in favor.  So carried.
  • A motion was made to re-appoint John Halterman III to the Board of Assessment Review for the five-year term 10/1/2019 to 9/30/2024 by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

SUPERVISORS REPORT:

  • Supervisor Staats suggested that if you are planning on coming to the Election Day dinner you may want a takeout as it gets very busy for the dinner.
  • The Holiday Event will be held on Sunday, December 15th from 6 PM to 7 PM with Caroling at the church from 6 – 6:30 and Santa’s visit for children up to 12 years old at the Community House.
  • The Supervisor reported that he did receive a call from the Sheriffs Department on Sunday morning, 11/3/19 regarding the homicide which occurred in town and that there was no danger to anyone in town.

ABSTRACTS:

  • A motion was made by Councilman Gildersleeve to approve Trust & Agency abstract #10, vouchers #25 & 26 in the amount $655.00, seconded by Councilman Hempel.  All in favor.  So carried.
  • A motion was made by Councilman Desmond to approve Highway abstract #11, Vouchers #103-110 in the amount of $4,274,66, seconded by Councilman Hempel.  All in favor.  So carried.
  • A motion was made by Councilman Hempel to approve General abstract #11, vouchers #283-309 in the amount of $4,669.16, seconded by Councilman Gildersleeve.  All in favor.  So carried.

Mary Howard, chairwoman of the Hettling Park committee, spoke about the upcoming plan by the committee.  On November 17th from 4 to 6 PM at the Community House will meet for the Community Review of the plans, November 23rd at 1:00 P.M. volunteers are needed to plant bulbs at the entrance to the park, the rain/snow date will be November 30th.   In December the committee will meet to discuss the final draft.  They are also looking to have a kiosk built.

Mr. John Marvin is asking the Town Board to look at and confer with Zoning and Planning Boards about putting limits on events being held that include fireworks and loud music.  He and some others that live across the river from the wedding venues on Woods Road are seeking some relief from the fireworks and loud music that they hear every weekend. He is asking the board to look into this and give the Code Enforcement Officer the enforcement tools he needs.  The board will review the policies in place and discuss registration fees for events so that it can be easily determined if they are following their permitted number of events.

A motion was made to adjourn at 7:50 P.M. by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

Fire Commissioners – October 2019

CLERMONT FIRE COMMISSIONERS

OCTOBER 15, 2019

The Clermont Fire Commissioners held the public hearing on the 2020 Budget on Tuesday, October 15, 2019 at 6:30 P.M. ahead of the regular meeting at the Town Hall.  Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller and Commissioner Raymond Bauer.

Others present were Chief Lloyd Kukon, Assistant Chief Collin Brown, Treasurer Denise Fiore and Robert Desmond.

The budget public hearing was opened at 6:35 P.M. with the salute to the flag by Chairwoman Rifenburgh.  The budget was presented to the Board and there were no questions or comments by anyone present.  A motion was made by Commissioner R. Rifenburgh to close the hearing, seconded by Commissioner Miller.  All in favor.  So carried.

A motion was made to accept the 2020 Budget by Commissioner R. Rifenburgh, seconded by Commissioner Miller.  All in favor.  So carried.

The regular meeting was opened by Chairwoman Rifenburgh.

MINUTES:  A motion was made to accept the minutes of the September meeting by Commissioner R. Rifenburgh, seconded by Commissioner Miller.

TREASURERS REPORT:

October 15, 2019 Fire Commissioners’ Treasurer’s Report                            

RE:  September 2019

Total Amount of September 2019 Invoices Paid                $ 5,092.84

RE:  October 2019

Proposed October 2019 Invoices                                          $     -0-

Paid October 2019 Invoices                                                  27,525.51+ 194.06 = 27,719.57 *

                                                Total                                                               $27,525.51 + 194.06 = 27,719.57 *

* adjusted – added $170.00 and $24.06

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance*                                                      $ 115,457.13

*Includes interest paid on 9/30/19 in the amount of $34.54

Checking Balance                                                                                              6,559.52

Plus deposit 10/11/19 (Final Bond Installment #7)                           25,000.00           

Less Outstanding Checks                                                                              27,542.99

Checking Balance to Date                                                                              4,016.53

Money Market & Checking A/C Total                                               $ 119,473.66

Capital Reserve Fund for Fire Equipment                                        $   29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                Interest 2/28/19 – 3/31/19                                                                     3.79

                Interest 3/31/19 – 4/30/19                                                                   3.66

                Interest 4/30/19 – 5/31/19                                                                     3.79

                Interest 5/31/19 – 6/30/19                                                               3.67

              Interest 6/30/19 – 7/31/19                                                                4.63

                Deposit 7/15/19 unexpended 2018 balance                      12,000.00

                Interest 7/31/19 – 8/31/19                                                                       5.32

                Interest 8/31/19 – 9/30/19                                                                 5.15

                                                                                Total                                $   41,765.82                                                                                                                                           

                Capital Reserve Fund for Constr. &Improvement:        $   33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                 $            4.29

                Interest 1/31/19 – 2/28/19                                                                       3.87         

                Interest 2/28/19 – 3/31/19                                                                      4.29

                Interest 3/31/19 – 4/30/19                                                                       4.15

                Interest 4/30/19 – 5/31/19                                                                       4.29

                Interest 5/31/19 – 6/30/19                                                                       4.15

                Interest 6/30/19 – 7/31/19                                                                 4.29

                Interest 7/31/19 – 8/31/19                                                                       4.29

                Interest 8/31/19 – 9/30/19                                                                4.15

                                                                               Total                                   $   33,704.63

Denise Fiore, Treasurer

October 15, 2019

CORRESPONDENCE:

  • RBC Wealth Management account statement for September – $411,771.05
  • Fire District Affairs newsletter for October – November.
  • Letter from Bank of Greene County to fire districts and EMS about specialized customer service for same.
  • Elections: Letters of intent must be submitted by Wednesday, November 20th to run for Commissioner for five-year term starting 1/1/2020.  Election day is Tuesday, December 10, 2019 from 6 PM to 9 PM.  Will need two election inspectors, to be paid $50.00 each and are  authorized to have pizza for dinner by a motion made by Commissioner R. Rifenburgh, seconded by Commissioner Miller.  All in favor.  So carried.

BUILDING AND GROUNDS: Commissioner Bauer

No report

INSURANCE: Commissioners Rifenburgh and Miller

No report

FIRE EQUIPMENT: Commissioners Bauer and R. Rifenburgh

  • Truck #6013 has been repaired.  It was a bearing.
  • Truck #6013 has two bad sensors.  Truck #6010 had a short with lights when the compartments doors were open.
  • When they come down for the sensors, will ask them to show how to operate the foam unit.
  • Cab and chassis for the new truck is in. 

LOSAP: All Commissioners

  • Check for new members in 2019 which may be eligible for the LOSAP Program.  It is unsure if they must be active for the entire year or partial to be eligible must be determined.

LAWS AND POLICIES: All Commissioners

LEGAL: All Commissioners

No Report

OLD BUSINESS:

  • HYDRANTS: The hydrants were installed on Cemetery Road with the work being done with help by the Clermont Highway Department.   Currently there is no support but it might be a good idea to put support under it.  A thank you note will be written to the highway department.
  • Thermal Imaging Camera: There are three vendors for cameras, MES, Garrison and Mark Hildenbrand.  The costs range from $2700 to $8900. Should have salesman come down to show their cameras.   Can update one camera this year and a second one in a year or two. 

NEW BUSINESS:

No report

CHIEFS REPORT:

There were two calls in September:

9/5/19 – Standby for Paraco Fuel at Clermont Historic site

9/6/19 – Standby for Livingston – County Route 19

DRILLS:

Drill extrication – 13 firefighters

WORK DETAILS:

9/5/19 – Set up for Tivoli fundraiser – 3 firefighters

9/7/19 – Tivoli Barbecue – 9 firefighters

9/13/19 – September BBQ – 6 firefighters

9/14/19 – Steak BBQ – 15 firefighters

RADIOS: There were fifteen portable radios and one was stolen.   The Chief has a list of those who have a radio.  He would like to replace the one that was stolen using the $935.00 which was paid by the insurance company. Commissioner R. Rifenburgh has asked for a list of who have radios. The Chief has a list but has not given it to the Commissioner.

Commissioner R. Rifenburgh feels that if it is justifiable to purchase another radio that would be fine, but wonders if we need another portable radio?

TRAINING: Livingston Fire will have a ‘stop the blood training’ in November.

The Carmelite Sisters on Woods Road has put in a new water main.  There was discussion on this and other hydrants. Can look at other hydrants next year for replacement.

MOTION TO PAY BILLS: A motion was made by Commissioner Miller, seconded by Commissioner Bauer to add two payments, Tracey Gallant for calls $170.00 and Johnson Newspaper for $24.06. All in favor.  So carried.

A motion was made to adjourn by Commissioner R. Rifenburgh, seconded by Commissioner Bauer at 8:30 P.M.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

Planning Board – October 2019

CLERMONT PLANNING BOARD

October 9, 2019

The Clermont Planning Board held its regular meeting on Wednesday, October 9, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Jennifer Phillips, Tom Jantzen, Ron Miller and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Gallagher, Attorney for the Town.

After review of the September 2019 minutes, a motion was made by Clayton Andrus, seconded by Tom Jantzen, to accept the minutes.  All in favor. So carried.

Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, applicant Alex Wenner, represented by Andrew Didio of Taconic Engineering, presented the updated site plan for a Brewery and Tasting Room.  The updates included waste water treatment plan and the surveying of the wetlands deliniated field.  The lighting plan includes pole mounted lights.  Down casting specifications have been updated.  Lighting will also be added to the walking paths, which are part of Phase II. 

Motion was made by Jennifer Phillips, seconded by Ron Miller, to hold a Joint Public Hearing with the Clermont ZBA at 7:30pm on Wednesday, November 13, 2019.  All in favor.  So carried.

Motion to adjourn was made by Jennifer Phillips, seconded by Tom Jantzen.  All in favor. So carried.  The meeting adjourned at 8:20pm.

Respectfully submitted,

Desiree M. Webber, Secretary

Town Board – October 2019

                                                          CLERMONT TOWN BOARD

                                                                   OCTOBER 7, 2019

The Clermont Town Board held their regular meeting on Monday, October 7, 2019 at 7:00 P.M. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Kris Gildersleeve and Councilman Evan Hempel.

There were ten others present.

Supervisor Staats opened the meeting with a salute to the flag.

MINUTES: A motion was made to accept the minutes of the September 3rd meeting by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor. So carried.

After review of the budget workshop minutes of September 17th, an error was pointed out by Supervisor Staats and Councilman Desmond on page 32, Contractual Oil expense.  The quote from Kosco was .15 cents over rack, not 15.75 and the quote from Main Care was .19 cents over rack, not 19.8.  With these corrections made a motion was made by Councilman Gildersleeve, seconded by Councilman Desmond.  Councilwoman Brownson abstained because she was absent.  So carried.

TOWN CLERK’S REPORT: The Clerk read the report for September and presented the Supervisor with a check for the General Fund in the amount of $3,189.71 and for Trust and Agency for $570.51.

CORRESPONDENCE:

  • Office for the Aging will hold a public hearing on their annual Implementation Plan at the Hudson Senior Community Center, 51 North 5th Street in Hudson on Thursday, October 24, 2019 at 11:30 AM. On Wednesday, October 23rd a hearing will be held at the Canaan Town Hall, 1647 County Route 5 at 11:30 AM.
  • A six-hour defensive driving class will be held at Columbia Green Community College on September 21, October 19, November 23 and December 14 from 9:00 AM to 3:15 PM. Call 518-828-4181 x 3342 to enroll.
  • A 3-hour notary public class will be held on February 11th, May 8th, September 13 and November 20th from 1-4 PM at the Columbia County Chamber of Commerce.
  • The board received copies of the budget and revenue reports through September 30, 2019.
  • Mary Howard, Chair of the Park committee, was not able to attend but she did leave a  report of activity which was read. The committee met on 9/30/19. Topics of discussion included continued edits to the park plan, planting of bulbs at the entrance.  Amy is getting estimates and would like to use remaining funds from 2019 budget. Trees for the entrance will be purchased and planted in the spring with grant funds received. The committee would like to set up a website for the park with mutual links to the town website so that info can be posted. Asked that a schedule for the soccer field use could be posted. The committee meeting schedule is as follows: October 20 from 2 PM to 4 PM regular committee meeting November 17 – 4 PM to 6 PM Community Review Event December – Review of Community comments – date to be determined January 2020 – finalize draft February 2020 present draft to Town Board. As discussed last month, it was thought that a kiosk with the rules and regs could be used in the park.  Amy and Dawn are working on quotes.

COMMITTEE REPORTS:

  • WEB COMMITTEE: The was no correspondence or comments.

Councilman Hempel said that the new website is still being worked on. Councilman Gildersleeve will be working with Councilman Hempel on the website

  • PARK: Councilwoman Brownson did find out that the grant application from NYS Grants Gateway was denied because this particular grant did not cover planning of a park. The window does not open until next year for a grant that will cover planning.

She has been working with Amy on a kiosk design.  They have two designs to work with.  The costs are up to $6,000. Councilwoman Brownson has requested prices and a design from a company in Kingston.  Councilman Desmond would still like to see a sign as you drive into the park.    It was suggested to check with local carpenters and BOCES wood shop.

  • ELECTION DAY DINNER: Dinner will be held in the Community House from 5 PM to 7 PM. On Tuesday, November 5th.  Eat in or Take Out.
  • EARLY VOTING: Beginning October 26th thru November 3rd at Board of Elections in Hudson, Martin Glynn Municipal Building in Valatie, Copake Town Hall. Check the Board of Elections website for times, dates and forms.
  • BUDGET REVIEW FOR 2020:

Supervisor Staats reported that there is no tax increase for 2020. The tax rate dropped from .47 per thousand to .42 per thousand because values went up.

Raises given out this year are as follows:  Highway: 2% increase, Justices, $150 ea (2)., Court Clerk, $100. Tax Collector $100, Code Enforcement Officer $2000. Town Clerk, $100, Cleaner, $150. Overall budget appropriations are $675,441, total revenues are $503,207.  The amount to be raised by taxes is $104,580, same as 2019. The fund balance $39654, and he is hoping to be able to bank more revenues. The Brownsfield work is done and was removed from the budget, there is $10,000 in the park line for park improvements.  The Highway Superintendent reported that the roads to be stone topped will be on Cemetery Road, Jug Road, Fire House Road, Old Road and East Camp Road.  Trout Creek Road will be blacktopped.    

The public hearing will be held on Monday, November 4th prior to town board meeting at 6:45 PM.

A motion was made to accept the preliminary budget by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor.  So carried.

  • COUNTY PLANNING BOARD APPOINTMENT: Supervisor Staats was notified by Director of County Planning Patrice Perry that the Region 6 seat for County Planning Board representing Clermont, Germantown and Livingston is held by Larry Saulpaugh.  A motion was made by Councilman Desmond to reappoint Laurence Saulpaugh to this seat, seconded by Councilman Gildersleeve.  All in favor.  So carried.
  • SEXUAL HARASSMENT/WORKPLACE VIOLENCE TRAINING: All employees must attend training on sexual harassment/workplace violence. Classes will be held on Saturday, October 19 at 10:00 AM and Tuesday, October 22 at 7:00 PM.  A county employee will be conducting the training.  Mr. Miserendino asked if those who do not attend will be made public. 
  • Supervisor Staats received a donation of $2,000 for the park from an anonymous donor.
  • The Park committee has requested funds to buy bulbs which can be planted now. A motion was made to approve the expenditure of up to $500 for bulbs by Councilman Gildersleeve, seconded by Councilman Hempel.  All in favor.  So carried.

SUPERVISORS REPORT:

  • Supervisor Staats reported that Germantown School Superintendent Susan Brown did ask him if the soccer field could be used for games and practices while the addition is being built at the school. There are only two home games left this season.  The Southern Columbia Soccer League uses the field on Saturday from 9 AM to 12 PM until November. For now, the parking has been worked out. There was discussion about whether there should be charges and a schedule for use of the field.  This can be looked at if we start getting more use. It was suggested to have a section on the website for the park.
  • Supervisor Staats will be asking County Clerk Holly Tanner to come to the November meeting to talk about the new enhanced licenses.

Contact Supervisor Staats with any questions.

ABSTRACTS:

A motion was made by Councilman Gildersleeve to approve highway abstract #10, vouchers #88-102, in the amount of $5,837.24, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made by Councilman Desmond to approve General prepaid abstract #10, vouchers 258-260 in the amount of $192.03, seconded by Councilman Gildersleeve. All in favor.  So carried.

A motion was made by Councilman Hempel to approve General abstract #10A, vouchers #261-279 in the amount of $4,636,46, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made by Councilwoman Brownson to approve General abstract #10B, vouchers # 280-282 in the amount of $144.39, seconded by Councilman Hempel.  All in favor. So carried.

PUBLIC COMMENT:

Phyllis Heiko suggested that the board consider raises for the Town Board, Supervisor, Planning and Zoning members.  This was discussed at the budget workshop but no raises were given this year. Phyllis also pointed out that the woodworking shop at the corner of Pleasantvale Road and Route 9 which was destroyed by fire has still not been cleaned up.  She knows that they have been given ample time to do so.  Supervisor Staats asked for something in writing that can go to the code enforcement officer.

Chris Nolan asked if the soccer field is limited to the school or the league.  There are other residents which might want to use the field.  The board said that anyone is free to use it for now as long as it is not when being used by school or league. Mr. Nolan also would like to see the board consider, proactively, a solar farm on the park property.  Phyllis believes both recreation and solar can be incorporated.

A motion was made to adjourn at 8:00 by Councilman Desmond, seconded by Councilman Gildersleeve.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

New York Transco Community Meeting to discuss the New York Energy Solution

Please join New York Transco at an upcoming Community Meeting to discuss the New York Energy Solution, a 54-mile electric transmission upgrade project running from Schodack to Pleasant Valley within existing utility corridors. Each session will start with a short presentation, followed by an open house.  

September 24th: 11am-1pm; 5pm-7pm
Clermont Meeting House
1795 Route 9, Clermont

See attached PDF for time and location of other sessions in our area.