Town Board – Organizational Meeting – January 2018
RESOLUTIONS JANUARY 2, 2018
2018 ORGANIZATIONAL MEETING
RESOLUTION #01-18
Time/Date for Regular Town Board Meetings
First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.
Motion made by Councilman Hempel, seconded by Councilman Gildersleeve.
All in favor – So carried
RESOLUTION #02-18
Town Board Meeting Rules and Regulations
- Call to order
- Salute of Flag
- Acceptance of the minutes of the previous meeting
- Written communications to the Town Board:Town Clerk Report/ Mail Review
- Committee Reports and Updates
- Old Business
- New Business
- Supervisors Report
- Pay Abstracts
- Public Comment/Communication – Public comments will be taken at the end of the meeting unless engaged by the Board during the meeting.
- AdjournmentMotion made to approve by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried
RESOLUTION #03-18
Naming Official Newspaper
Register Star
Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried
RESOLUTION #04-18
Naming Bank for Deposits
1. Supervisor Bank of Greene County
2. Town Clerk Key Bank
3. Tax Collector Bank of Greene County
4. Justice Christensen Key Bank
5. Justice Banks Key Bank
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried
RESOLUTION #05-18
Authorize Town Supervisor to appoint a bookkeeper.
- Pursuant to Section 29 of the Town Law
- Necessary for proper conduct of Town Affairs Motion made by Councilman Hempel, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #06-18
Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town Investment policy (General Municipal Law, Section 11)
Motion made by Councilwoman Brownson, seconded by Councilman Hempel.
All in favor – So carried.
RESOLUTION #07-18
Appoint Official Dog Shelter
Pine Plains Veterinary Hospital Associated PC
Route 199
Pine Plains, New York 12567
(518) 398-7575 or 398-9494
Round Top Animal Hospital
71 Palatine Park Road, Suite 8
Germantown, New York 12526
(518) 537-7387
Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.
All in favor – So carried.
RESOLUTION #08-18
Appoint Official Dog Control Officer at the Budgeted Amount.
Desiree Webber
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor. So carried.
RESOLUTION #09-18
Authorize Town Justices to hire a Court Stenographer when necessary.For a proper record of testimony Within limit of 2018 budget
- Motion made by Councilman Desmond, seconded by Councilman Hempel All in favor – So carried.
- RESOLUTION #10-18
- Appoint Town Historian Dawn Brownson
- Motion made to approve by Councilman Hempel, seconded by Councilman Gildersleeve.
All in favor – So carried.
RESOLUTION #11-18
Appoint Code Enforcement Officer
Sam Harkins at Budgeted amount
Deputy Code Enforcement Officer at $100.00 per month, if needed.
(Appointed by Code Enforcement Officer)
Motion made to approve as modified by Councilman Gildersleeve, seconded by Councilman Hempel.
All in favor – So carried
RESOLUTION #12-18
Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)
(Within 2018 budget limits)
Freeman-Howard, P.C., Hudson, New York
Motion made to approve by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.
RESOLUTION #13-18
Appoint Town Engineer
Morris Associates
Motion made by Councilman Desmond, seconded by Councilman Hempel.
All in favor – So carried
RESOLUTION #14-18
Designate Official Representatives to Association of Towns Annual Meeting
Supervisor Staats and Councilman Desmond
Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson.
All in favor – So carried
RESOLUTION #15-18
Establish .54 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor – So carried
RESOLUTION #16-18
Authorize Town Supervisor to sign 2018 State and Local Youth Contracts
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor – So carried
RESOLUTION #17-18
Appoint Registrar of Vital Statistics
Mary Helen Shannon
Motion made by Councilman Desmond, seconded by Councilman Hempel.
All in favor – So carried
RESOLUTION #18-18
Re-appoint Laurence Saulpaugh, Chair of the Planning Board
Re-appoint Clayton Andrus, Deputy Chairman.
Motion made by Councilwoman, seconded by Councilman Hempel
All in favor – So carried
RESOLUTION #19-18
Re-appoint Desiree Webber, Planning Board Secretary
Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #20-18
Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals
Appoint Peter Cichetti – Deputy Chairman
Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.
All in favor – So carried
RESOLUTION #21-18
Appoint Desiree Webber Zoning Board Secretary
Motion made by Councilman Hempel, seconded by Councilman Gildersleeve.
All in favor – So carried
RESOLUTION #22-18
Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital
Statistics – Tracey Gallant
Motion made by Councilman Desmond, seconded by Councilwoman Brownson.
All in favor – So carried
RESOLUTION #23-18
Town Highway Superintendent’s appointment for Deputy Highway
Superintendent – Adom Lawyer
Motion made by Councilman Desmond, seconded by Councilman Hempel.
All in favor – So carried.
RESOLUTION #24-18
Town Supervisor’s appointment for Deputy Supervisor
Robert Desmond for term of January 1, 2018 – December 31, 2018.
Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.
All in favor – So carried.
RESOLUTION #25-18
Town Supervisor’s appointment for Budget Officer
Raymond J. Staats
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor – So carried
RESOLUTION #26-18
Town Supervisor’s appointment for Town Bookkeeper
Brian Fitzgerald, CPA, PC
Motion made by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor – So carried
RESOLUTION #27-18
Town Board Committees CHAIR CO-CHAIR
Auditing All Town Board Members
Building & Grounds Robert Desmond Raymond Staats
Cable TV Kris Gildersleeve Evan Hempel
Grants Dawn Brownson Kris Gildersleeve
Highway Robert Desmond Raymond Staats
Insurance All Town Board Members
Legal Raymond Staats
Planning, Zoning and
Board of Assessment Review Robert Desmond Evan Hempel
Recreation and Community Event Kris Gildersleeve Dawn Brownson
Village Green Committee Liaison to Town Board – Tammy Connolly Easter Egg Hunt
Barbecue
Election Day Dinner
Holiday Program
School Liaison Evan Hempel
Historical Committee Dawn Brownson Kris Gildersleeve
Parkland Use Robert Desmond Evan Hempel
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #28-18
Appoint Evan Hempel Webmaster for Clermont’s website
Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.
All in favor. So carried.
RESOLUTION #29-18
Re-appoint representatives to the Columbia County Office for Aging for the term of
January 1, 2018 – December 31, 2018.
Clayton Andrus
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor. So carried.
RESOLUTION #30-18
Re-appoint members of the Board of Ethics for the term of
January 1, 2018 – December 31, 2018.
Mary Howard
Susan Rifenburgh
Mary Helen Shannon
Ray Tousey
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor. So carried.
RESOLUTION #31-18
Re-appoint Luke Kumburis to the Zoning Board of Appeals for a five-year term –
January 1, 2018 – December 31, 2022.
Motion made by Councilwoman Brownson, seconded by Councilman Hempel.
All in favor. So carried.
RESOLUTION #32-18
Re-appoint Thomas Jantzen to the Planning Board for a seven-year term,
January 1, 2018 – December 31, 2024.
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.
All in favor. So carried.
RESOLUTION #33-18
Re-Appoint O. Scott Dow to the Planning Board as alternate for 2018.
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor. So carried.
Re-Appoint Phyllis Heiko to the Zoning Board of Appeals as alternate for 2018.
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.
All in favor. So carried.
RESOLUTION #34-18
Accept 2018 Salaries stated in the 2018 Budget, as follows:
OFFICE SALARY PAY BASIS
Supervisor $ 5,500.00/yr Monthly Payroll
Councilpersons (4) $ 2,500.00/yr Monthly Payroll
Town Justice $ 5,450.00/yr Monthly Payroll
Town Justice $ 5,450.00/yr Monthly Payroll
Town Clerk $ 6,900.00/yr Monthly Payroll
Tax Collector $ 4,500.00/yr Monthly Payroll
Highway Superintendent $49,543.00/yr Bi-Weekly Payroll
Certified Assessor $15,270.00/yr Monthly Payroll
Court Clerk (1) $ 366.67/mo Monthly Payroll
Code Enforcement Officer $ 7,500.00/yr Monthly Payroll
Deputy Code Enforcement Officer$ 100.00/mo Monthly Payroll
Town Custodian $ 1,650.00/yr Monthly Payroll
Assessment Review Board Mtg. $ 100.00/day By Voucher
Additional time $ 10.00/hr By Voucher
Secretary – BAR $ 10.00/hr By Voucher
Zoning Chairperson $ 1,000.00/yr Yearly Payroll *
Planning Chairperson $ 1,000.00/yr Yearly Payroll *
Zoning Co-Chairperson $ 800.00/yr Yearly Payroll *
Planning Co-Chairperson $ 800.00/yr Yearly Payroll *
Zoning Members $ 800.00/yr Yearly Payroll *
Planning Members $ 800.00/yr Yearly Payroll *
Zoning Secretary $ 1,000.00/yr Yearly Payroll
Planning Secretary $ 1,000.00/yr Yearly Payroll
Trial Juror $ 10.00/hr By Voucher
Dog Control Officer $ 360.00/mo Monthly Payroll
*If any Planning or Zoning Board member is absent for more than two meetings, that members salary will be reduced by $100.00 for each additional absence.
Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.
HIGHWAY DEPARTMENT
Full Time $ 19.58/hr Bi-weekly Payroll
Part Time ( Summer ) $ 12.00/hr Bi-weekly Payroll
Part Time ( Winter ) $ 12.00/hr Bi-weekly Payroll
Deputy Highway Superintendent $1,000/yr ½ in June, ½ in December
Motion made to accept 2018 Salaries per Town Budget made by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor. – So carried.
Resolution #35 -18 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.
A motion was made by Councilman Gildersleeve, seconded by Councilman Hempel to approve this resolution. All in favor. So carried.
Resolution #36-18 – Town of Clermont Official Undertaking of Municipal Officers
A motion was made to approve by Councilman Desmond, seconded by Councilwoman Brownson. All in favor. So carried.
Resolution #37-18 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2018 and December 31, 2018 according to the terms and conditions of the lease.
A motion was made to approve this agreement made by Councilman Gildersleeve, seconded by Councilwoman Brownson. Councilman Hempel abstained due to a conflict. Motion passed.
Resolution #38 -18 – Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2018 to December 31, 2018.
A motion was made to approve by Councilman Hempel, seconded by Councilman Desmond. All in favor. So carried.
Resolution #39 – 18 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2018 to December 31, 2018.
A motion was made to approve by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor. So carried.
Resolution #40-18
Re-appoint Ralph Arlyck to the Columbia County Environmental Management Council.
For the term 10/1/17 to 9/30/18.
A motion was made to approve by Councilwoman Brownson, seconded by Councilman Desmond.
All in favor. So carried.
These agreements will be reviewed with the other policies of the Town.
- Review Highway Personnel Policy (Note Changes if Any)
- Review Procurement Policy (Note Changes if Any)
- Review Fixed Assets
- Review Investment Policy (Note Changes if Any)
- Sexual Harassment Policy
- Code of Ethics
- Cash Management
- Emergency Preparedness Plan
- Review Road Bonds (If any)
- Review Other Bonds (If any)
- Review Workplace Violence Policy
Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20th. Enter in February minutes.
A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Gildersleeve at 7:30 P.M.
Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk