Resources & Documents

CLERMONT TOWN BOARD
BUDGET WORKSHOP
SEPTEMBER 16, 2020

The Clermont Town Board held a budget workshop on the 2021 Budget on Wednesday, September 16, 2020 at 6:30 P.M. at the Town Hall. Those in attendance were Supervisor Staats, Councilman Desmond, Councilwoman Brownson, Councilman Gildersleeve and Councilwoman Lusher-Shute.

Supervisor Staats opened the workshop and went through all the budget and revenue accounts in the General and Highway funds. The following are the changes that have been suggested:

GENERAL APPROPRIATIONS

Town Board

A1010.4 contractural – reduced from $1,000 to $500.00.

Assessor

A1355.4 contractural – increased from $600 to $1500.00

Town Clerk

A1410.12 – Deputy Clerk personal service – increased from $600 to $900.00

A-1410.4 – contractural – decreased from $3,150 to $2,850.00.

,

Buildings

1620.4 – contractural – decreased from $10,000 to $6,000.

1620.41 – contractural – Oil – decreased from $7,000 to $6,000.

1620.43 – contractural – Maintenance – decreased from $1,000 to $0.

Total Government Support $126,220.00

Superintendent of Highways

A5010.1 Personal Services – increased from $51,543 to $52,316. A 1 1/2% increase.

Garage

A5132.41 – contractural – Oil – decreased from $5,000 to $4,000.

Total Transportation $63,566.00

Parks

A7110.41 – contractural – increase from $10,000 to $20,000.

A7110.42 – contractural – Brownfield – increase from zero to $15,000 for engineers well inspection.

Historian

A7510.4 – contractural – increased from $500 to $950.

Zoning

A8010.11 – Personal Services CEO – increase from $11,000 to $14,000. Salary increase for Code Enforcement Officer.

EMPLOYEE BENEFITS

A9030.8 – Social Security – increased from $10,504 to $11,615.

A9060.8 – Hosp. & Medical Insurance – increased from $8,800 to $9,000.

TOTAL APPROPRIATIONS $308,641.00

GENERAL FUND ESTIMATED REVENUES

A1090 Real Property Taxes interest & penalties – increase from $4,000 to $5,000.

A2110 Zoning Fees – decrease from $600 to $400.

A2115 Planning Fees – increase from $500 to $700.

A2290 Tobacco settlement – decrease from $12,000 to $9,500.

A2401 Interest & Earnings – decrease from $3,757 to $3,000.

A2555 Building Permits – increase from $9,000 to $14,000.

A2610 Fines and Forfeited Bail – increase from $9,000 to $10,000.

A5031 Interfund Transfer $10,191.00

A5031.2 Park Fund $20,000.00

TOTAL ESTIMATED REVENUE: $308,641.00

HIGHWAY APPROPRIATIONS

General Repairs

DA5110.1 Personal Services REG – increased from $84,864 to $86,136.

DA5110.12 Personal Services OT – increased from $8,670 to $8,800

Salary increased 1 ½%. 2 full time employees at $20.67 per hour.

Part time for snow removal (as needed) at 13.00 per hour.

Machinery

DA5130.2 Equipment – decreased from $18,000 to $4,000.

Brush and Weeds (Diesel and Gas)

DA5140.4 Contractural – decreased from $16,000 to $14,000.

Snow Removal

DA5142.4 contractural – decreased from $26,000 to $20,000

Total Appropriations $370,136.00

HIGHWAY ESTIMATED REVENUES

DA5031.2 – Highway fund balance – $37,056.00

SALARIES OF TOWN OFFICIALS

SUPERVISOR $ 5,500.00

TOWN BOARD (4 Members each getting $2,500) $l0,000.00

TOWN CLERK $ 7,000.00

TOWN JUSTICES (2 Justices each getting $5,600) $11,200.00

TAX COLLECTOR $ 4,600.00

SUPERINTENDENT OF HIGHWAYS $52,316.00*

BUILDING INSP/CODE ENFORCEMENT OFFICER $14,000.00*

ASSESSOR $15,270.00

*Salary increases were approved for Superintendent of Highways, 2 full time highway employees and Code Enforcement Officer.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

CLERMONT PLANNING BOARD
September 9, 2020

The Clermont Planning Board held its regular meeting on Wednesday, September 9, 2020 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Clayton Andrus, Jennifer Phillips, Tom Jantzen and Ron Miller. Others present were George Schmitt, Engineer for the town and Matthew Gallagher, Attorney for the town.

After review of the August 2020 minutes, a motion was made by Clayton
Andrus, seconded by Jennifer Phillips, to accept the minutes. All in favor. So carried.

Dee Ann Campbell, 180 Shields Road, came before the Board regarding the installation of solar panels. She will return with further information for her application.

Marissa Rendon, 23 Maisello Road, Tax Map ID #201.-1-33, represented by Ben Pottier of PLUG TV regarding the installation of 25 solar panels. He will return with further information for the application.

Jordan Homestead Farm Brewery, 1719 Route 9, Tax ID # 192.-1-13, JR and Megan Jordan came before the Board regarding a proposed brewery. They will return with further information after meeting with the DOT and Columbia County Board of Health.

A motion was made to adjourn by Jennifer Phillips, seconded by Mary Howard. All in favor. So carried. The meeting adjourned at 8:50pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT TOWN BOARD MINUTES
SEPTEMBER 8, 2020

The Clermont Town Board held their regular meeting on Tuesday, September 8, 2020 at 7:00 P.M. at the Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilwoman Lindsey Lusher-Shute and Councilman Kris Gildersleeve. There were seven residents present.

Supervisor Staats opened the meeting with the salute to the flag. He introduced

Amy Parrella, Chair of the Park Committee, who presented a review of park priorities for the Hettling and Clermont Parks. The committee of volunteers meets monthly to discuss grant possibilities, plan for plantings, watering and weeding. Also in the planning are park signs, fencing, materials stockpiling, tool shed and implements, the Veterans site and the web site.

The future plan is to create trails, start a playground committee for design and funding, seek donations and estimates/bids for tables, benches and screening (trees or shrubs).

To date trees have been planted and maintained by the volunteers. They would like a new stockpile area for highway materials which are now on site, determine areas to be allowed to go to meadow or to be mowed. Other plans include spreading topsoil on bare areas, define overflow parking area, install split rail fence at crossing between parks, install guardrails for parking at Clermont Park.

MINUTES: A motion was made to approve the minutes of August by Councilman Desmond, seconded by Councilman Gildersleeve.

TOWN CLERK’S REPORT: The Clerk read the August Town Clerk’s report and presented the Supervisor with a check for the General Fund for $405.02 and for Trust & Agency in the amount of $250.00.

CORRESPONDENCE:

• Received the budget and revenue reports for August from Supervisor Staats.
• Columbia County Department Health will be giving flu shots at various locations in the County. The one in Germantown will be held on Thursday, October 8th from 9:00 AM to 11:00 AM at Palatine Park Activities Building. Must be pre-registered at www.columbiacountynyhealth.com or at 518-828-3358 at ext.1310 leaving message with name and number.
• The Office for the Aging is seeking volunteers for the Meals on wheels program and a virtual program for Alzheimers caregivers on Wednesday, September 16 from 11:00 to 11:45 AM.
• Received the Office for the Aging Elder Express newsletter for July – September.

COMMITTEE REPORTS:

• A motion was made by Councilman Gildersleeve to waive the 4th Quarter lease payment from the Canaan Fellowship for the use of the Community House, seconded by Councilman Desmond. All in favor. So carried. They have not been able to use the Community House for services because of the Coronavirus pandemic. A letter will be sent.
• At the budget meeting the board will discuss what will be purchased for the park. The purchases will be based on estimates received from the committee.
• Air Filtration system: Councilwoman Lusher-Shute purchased the systems and filters for the town hall.
• Councilman Gildersleeve updated the board on posting to the website for the Parks. Ellen Earle will be posting and rather than posting a draft, she will post live to the website.
• Councilman Gildersleeve has been in contact with Columbia County regarding purchasing a computer for the Town Clerk and received a quote of $890.37. This does fall within the approved amount of $1,000.00 made at the last meeting. A motion was made to approve by Councilman Desmond, seconded by Councilwoman Brownson.
• Councilwoman Brownson held an open house at St. Luke’s Church in conjunction with the County Landmark Open House.
• GRANTS: Councilwoman Brownson did follow-up on two grants that she was made aware of, however, they are more for 501C applicants.
• COURT GRANT: Court Clerk Lee Gallant requested a resolution to authorize him to apply for a Justice Court Grant for an amount up to $30,000 for upgrades to the internet, heat and air conditioning systems and electrical. A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve this request with a resolution. All in favor. So carried.

OLD BUSINESS:

• MONITORING WELLS: Supervisor Staats did talk with our engineer about monitoring the wells on the park property. DEC wants a sampling of the upstream water and then under the caps. Supervisor Staats asked what can be done to reduce the cost of this process. He was advised that there is nothing for this year but can apply to reduce testing, which is usually done after five years, but it could be done at 3 years if levels are low enough.
• PARKING LOT – ROUTE 6: Supervisor Staats reported that the parking lot rails for the Little League field should be done soon, as well as the fence at the entrance to the Hettling Park.
• Supervisor thanked Councilwoman Lusher-Shute for getting the air filtration system units. We should get electrical work done because of the age of the town hall, there are not a lot of outlets.

NEW BUSINESS:

• A matching donation pledge has been made by Mary Howard and her husband of $5,000.00. Donations received up to $5,000 will be matched.

Supervisor Staats thanked Mary Howard and Councilman Desmond who has donated towards this pledge.

• BUDGET WORKSHOP: A date for the workshop for the 2021 budget will be Wednesday, September 16th at 6:30 P.M. and a second date, if needed, for Tuesday, September 22 at 6:30 P.M. The board will discuss any other business as needed.
• STATE AID: A check was received from the state in the amount of $2,870.66 for being at 100% full value assessment in 2019.
• RED WING PROPERTIES: A letter was received from the NYS Department of Environmental Conservation granting Lead Agency designation on the application of Red Wing Properties on their permit for Mined Land Reclamation to the Town of Milan, Dutchess County.

SUPERVISORS REPORT:

• The County is seeking reimbursement from the State for programs. There have been no funds received since March.
• Supervisor Staats thanked the Highway Department for the work that they have been doing.

ABSTRACTS:

• A motion was made by Councilman Gildersleeve to approve Highway abstract #9, vouchers #64 – #77 in the amount of $71,173.74, seconded by Councilwoman Brownson. All in favor. So carried.
• A motion was made by Councilman Desmond to approve General abstract #9A, vouchers #208 – #228 in the amount of $4,062.48, seconded by Councilman Gildersleeve. All in favor. So carried.
• A motion was made by Councilwoman Brownson to approve General abstract #9, vouchers #205 – #207 in the amount of $216.45, seconded by Councilwoman Lusher-Shute. All in favor. So carried.
• A motion was made by Councilwoman Lusher-Shute to approve Trust & Agency abstract #6, voucher #10 in the amount of $131.00, seconded by Councilwoman Brownson. All in favor. So carried.

A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to adjourn at 9:15 P. M.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

August 26, 2020

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending were Hank Himelright, Luke Kumburis, Don Van Wagner, Phyllis Heiko, John Rusconi and alternate Ben Peacock.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, January 2020. A motion to approve the June 2020 minutes was made by Don Van Wagner, seconded by Phyllis Heiko. All in favor. So carried.

Dee Ann Campbell, 180 Shields Road, came before the Board requesting a Special Use Permit for a ground mounted solar array. The application was deemed complete. A motion to accept the application was made by Phyllis Heiko, seconded by Don Van Wagner. All in favor. So carried. A motion was made for a Public Hearing for September 23, 2020 by Luke Kumburis, seconded by John Rusconi. All in favor. So carried.

Discussion was held, and determination was made, regarding the cover sheet on the ZBA application to delete the information on Application Night and add the instruction the Applicant or a designated representative must be present at the meeting.

A motion was made to adjourn by John Rusconi, seconded by Phyllis Heiko. All in favor. So carried. The meeting adjourned at 8:10pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT FIRE COMMISSIONERS
AUGUST 17,2020

Susan, Larry, Ray, Ron, Joe
Cody, Collin, Bob, Brian, Denise, Lloyd,

Executive Session for personnel and disciplinary by Ron and Ray at 7:00.
Motion to come out of Executive Session by Larry and Ron at 7:45 p.m
MINUTES: approved by Larry, Ray.
Treasurers Report: Ray and Larry

Communications:
Gift Certificate for Chiefs Association
Staples Card
Physicals:

Buildings and Grounds:
Joe asked about area for fencing for extrication drills. Will discuss at budget meeting.
Under new fire equipment –
INSURANCE:
FIRE EQUIPMENT:
LOSAP:
Mark Schiller death benefit
Douglas Kussius – starts next year receiving benefits.
LAWS AND POLICIES
LEGAL
OLD BUSINESS:
Fit tests are being scheduled by Evan.
Bailout Practice is being scheduled.

NEW BUSINESS:
Ron motion reinstate Collin Brown to active duty effective now. Ray seconded.

CHIEFS REPORT:
Alarm activations: they are not going into houses with those alarms with burnt food.
Driver training is ongoing. Some firefighters need to get there EVOC.
VRS is working on pump which was broken.
Spitter for hose.
Ryan and Natasha need physicals.
NYS guidelines for fire.

Collin, Chris Farewell, Evan Tompkins, Wes Werner, Josh and Sam Williams.
If we don’t have physical in hand by the next meeting they will be inactive.

BUDGET WORKSHOP: Friday, august 28th 7:00 P.M.

Motion to pay bills – Ron, Ray

Fuel report:

Adjourn at 8:25.

CLERMONT TOWN BOARD MINUTES
AUGUST 3, 2020

The Clermont Town Board held their regular meeting on Monday, August 3, 2020 at 7:00 P.M. at the Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilwoman Lindsey Lusher-Shute and Councilman Kris Gildersleeve. There were five residents present.

Supervisor Staats opened the meeting with the salute to the flag.

Supervisor Staats asked for a motion to enter into Executive Session at 7:00 P.M. to discuss contract negotiations and pending litigation. A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

A motion was made to come out of executive session by Councilman Desmond, seconded by Councilman Gildersleeve at 7:30 P.M.

A motion was made to accept the Town Board minutes from July by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

CORRESPONDENCE:

• Received the budget and revenue reports for July 31, 2020.
• Website: Phyllis Heiko would like to see the Land Subdivision regulations on the website. Also, make note on the website that application night for the ZBA on the second Thursday will no longer be held.

TOWN CLERK’S REPORT:

The Town Clerk read the report for July 2020 and presented the Supervisor with a check for the General fund for $1,431.52 and a check for Trust & Agency for $2,500.00.

COMMITTEE REPORTS:

• HETTLING PARK:

There was discussion regarding the pathway to the veteran’s monument as to whether to go with the more direct, shorter route from the parking lot to the monument or as suggested by the park committee to use a more winding design up in front of the monument. There were other aspects to be considered with both designs such as leveling and filling and the costs associated.

MOTION: A motion was made to use the straight-line pass to the monument from the area of the proposed handicap parking spaces by Councilman Desmond, seconded by Councilman Gildersleeve. A roll call vote was as follows: Councilman Desmond, aye; Councilwoman Brownson, nay; Councilwoman Lusher-Shute, nay; Councilman Gildersleeve, aye; Supervisor Staats, aye. Motion passed.

• PARK SIGNS: The signs have been received for both parks that state the rules of the parks. There was discussion as to where the signs for the Hettling Park should be placed with a general feeling that they should be placed within the park rather than at the entrance. Once inside the park they can be easily viewed at the NW corner of the parking lot at the entrance to the overflow parking lot. There was concern that this placement would interfere with the view of the mountains. The decision will be made as to whether to mount on one post or two.

MOTION: A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to place the signs at the NW corner of the parking lot at the overflow driveway entrance. A roll call vote was as follows: Councilman Desmond, aye; Councilwoman Brownson, nay; Councilwoman Lusher-Shute, nay; Councilman Gildersleeve, aye; Supervisor Staats, aye. Motion passed.

• AIR FILTRATION SYSTEMS: Councilwoman Lusher-Shute researched Air Filtrations Systems and the use of same to filter out particles in the air. Councilman Gildersleeve has also looked into the use of these. There are varying reports on whether they will filter out the Corona virus. Councilwoman Lusher-Shute is suggesting we purchase two Blue Air units at a cost of $600.00 plus filters.

MOTION: A motion was made to purchase 2 units and filters from Blue Air not to exceed $700.00 with funds to come from Buildings A-1620.4 by Councilwoman Lusher-Shute, seconded by Councilman Desmond. All in favor. So carried.

• PARK TOOL SHED/TOOLS: Councilwoman Brownson reported that the park committee has submitted a list of tools and other items needed for the upkeep of the park. Ellen Earle has been looking for sheds and there are several types, sizes and price ranges to consider. Delivery costs must also be considered.
• AARP GRANT: Councilwoman Brownson did receive notification that we did not receive funding from AARP.

She will hold a Landmark Open House at St. Luke’s Church on Saturday August 22, 2020 from 11:00 AM to 1:00 PM in conjunction with the County. Masks and social distancing is required.

• TOWN CLERKS COMPUTER: Councilman Gildersleeve explained that the internal internet connection in the town clerk’s computer was damaged during a storm. The current computer is outdated so replacing is warranted.

MOTION: A motion was made to purchase a new computer, monitor and Microsoft windows office not to exceed $1000. From the town clerk account, A-1410.2 by Councilman Desmond, seconded by Councilwoman Brownson.

• WEBSITE: Councilman Gildersleeve reported that the park committee would like to be able to post on the town website information relating to the park and the minutes of the meetings. With the board’s approval he can set privileges for Ellen Earle in creating and posting in a park section with the stipulation that it would be in draft form pending approval by the board. A motion was made by Councilman Gildersleeve, seconded by Councilwoman Lusher-Shute to approve creation and posting pending approval by board to the town website. All in favor. So carried.

OLD BUSINESS:

• SALES TAX REVENUE: The Supervisor received the sales tax revenue for the second quarter in the amount of $90,960.75. It is approximately 13% less than last year. Tobacco funds were also received in the amount of $9,523.23 which is approximately $2500 less than previously received.

NEW BUSINESS:

• As discussed last month, two bids were received for the Clermont Park (Route 6) parking lot bumper rails as follows:

ROMA Fencing – 6 x 6 Pressure treated posts – flat top – in concrete

2 x 8 Pressure treated horizontal board

440 feet total around parking lot

Total: All labor and material $5,800.00

(Includes installation of split rail fencing at entrance to Hetting Park)

OAKWOOD FENCING – 6 X 6 wooden guardrails – set in concrete

2 x 8 rails

Front area – 30 sections $4000.00

Back area – 28 sections $3700.00

Total: All labor and materials $7,700.00

MOTION: A motion to proceed with Roma Fencing was made by Councilman Gildersleeve, seconded by Councilwoman Lusher-Shute.

• STIPULATION SETTLEMENT

Our attorney has reached an stipulation agreement with Angelo Giovino on his assessment of property. The board having reviewed it made a motion to accept the stipulation by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

• HETTLING PARK TEST WELLS MONITORING: We were notified by the State Dept. of Environmental Conservation that the well monitoring and maintenance requirements must be done. CPL, our engineer has provided an invoice and summary of what needs to be done. The groundwater monitoring portion amounts to $12,782.00 and the annual report is estimated at $2,218.00, totally $15,000.

MOTION: A motion was made by Councilman Desmond, seconded by Councilwoman Brownson to authorize CPL to perform the required site monitoring at the stated costs and to be charged from the Brownfields account with additional funds transferred from the Con Ed funds. All in favor. So carried.

• SOLAR FEES: At the request of our Code Enforcement Officer/Building Inspector a fee for ground mounted and roof mounted solar should be added to the Building Fees, Resolution #34-2020. It is suggested to charge $.25 per square foot for ground mounted and roof mounted solar. There would also be a $25.00 fee for a Certificate of Occupancy.

MOTION: A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to amend Resolution #34 of 2020 to include a $.25 per square foot fee for Solar – Ground mounted or roof mounted. All in favor. So carried.

SUPERVISORS REPORT:

• County offices are opening up and meetings are being held.
• ELECTIONS: It is unclear what the plans are for the November 3rd election. Election poll sites may be combined as they were for the primary because it has been difficult finding people to work because of the corona virus.

ABSTRACTS:

A motion was made by Councilman Gildersleeve to approve General abstract #8A, vouchers #186 to #204 in the amount of $4,591.49, seconded by Councilwoman Brownson. All in favor. So carried.

A motion was made by Councilman Desmond to approve General prepaid abstract #8, vouchers #183 to #185 in the amount of $185.94, seconded by Councilman Gildersleeve. All in favor. So carried.

A motion was made by Councilwoman Brownson to approve Highway abstract #8, vouchers #61-63 in the amount of $4,232.40, seconded by Councilman Gildersleeve. All in favor. So carried.

PUBLIC COMMENT:

• Phyllis Heiko, a member of the Zoning Board of Appeals, says that the Zoning Board would like a moratorium on large solar projects. She will get more information from the board.
• Chris Nolan is seeking the Town Board to sign off on a portion of Commons Road which is deeded to the town and he needs for a driveway to a part of his property.
• Mary Howard has pledged a donation of up to $5000.00 to be matched by donations which are received by November 1^st.

The meeting was adjourned on a motion made by Councilman Desmond, seconded by Councilman Gildersleeve at 9:00 P.M.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

July 22, 2020

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending were Hank Himelright, Luke Kumburis, Don Van Wagner, Phyllis Heiko and John Rusconi.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, June 2020. A motion to approve the June minutes was made by Don Van Wagner, seconded by Phyllis Heiko. All in favor. So carried.

Old Business was addressed regarding the tabled discussion from the June meeting on discontinuing the ZBA Application Night. Phyllis heiko voiced her desire to continue holding Application Night, after which a vote was held to dissolve Application Night. The vote was as follows:

Hank Himelright, Yes Luke Kumburis, Yes
Don Van Wagner, Yes John Rusconi, Yes
Phyllis Heiko, No

The majority agreed to dissolve Application Night. So carried.

A motion was made by Don Van Wagner, seconded by John Rusconi, to adjourn the meeting. All in favor. So carried. The meeting adjourned at 7:55pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT FIRE COMMISSIONERS
JULY 20, 2020

The Clermont Fire Commissioners held their regular meeting on Monday, July 20, 2020 at 7:00 P.M. at the Town Hall. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Raymond Bauer, Commissioner Ronald Miller and Commissioner Joseph Scott. Others present were Chief Lloyd Kukon, Treasurer Denise Fiore, Jen Flandreau and Brian Fitzgerald.

Chairwoman Rifenburgh opened the meeting with the salute to the flag.

MINUTES: The minutes of the June meeting were reviewed and there were two corrections on page 20. Add ‘was discussed’ about B’s Custom Detailing. There was no decision made. Last sentence, correct the fuel report to read 30 gallons, not inches. A motion was made to accept with corrections by Commissioner Miller, seconded by Commissioner Bauer. All in favor. So carried.

TREASURER’S REPORT:

July 20, 2020 Fire Commissioners’ Treasurer’s Report

RE: June 2020

Total Amount of June 2020 Invoices Paid $ 5,496.50

RE: July 2020

Proposed July 2020 Invoices ………………………………………….$ 145.60 + $130.00 = $275.60 *

Paid July 2020 Invoices ………………………………………………………………………………..2,083.87

…………………………..Total ……………………………………………..$ 2,229.47 + $130.00= $2359.47 *

*Adjusted

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance …………………………………………………………….$ 197,448.78*

*Includes interest paid on 6/30/2020 in the amount of $32.74

Checking Balance …………………………………………………………………………………………4,129.63

Less Outstanding Checks ………………………………………………………………………………2,772.53

Checking Balance to Date ……………………………………………………………………………..1,357.10

Money Market & Checking A/C Total …………………………………………………………$ 198,805.88

Capital Reserve Fund for Fire Equipment …………………………………………………$ 41,781.61 (as of 12/31/19)

Interest 1/1/2020 – 1/31/2020 ……………………………………………………………………………$ 5.30

Interest 2/1/2020 – 2/29/2020 ………………………………………………………………………………4.96

Interest 3/1/2020 – 3/31/2020 ………………………………………………………………………………5.31

Interest 4/1/2020 – 4/30/2020 ………………………………………………………………………………0.83

Withdrawal-Purchase of Truck …………………………………………………………………$18,171.00

Interest 5/1/2020 – 5/31/2020 ………………………………………………………………………………0.20

Deposit-Sale of Truck ………………………………………………………………………………$54,000.00

Interest 6/1/2020 – 6/30/2020 ……………………………………………………………………………….0.41

…………………………..Total ……………………………………………………………………….$77,627.62

Capital Reserve Fund for Constr. &Improvement: ………….$33,717.36 (as of 12/31/19)

Interest 1/1/2020 – 1/31/2020 …………………………………………………………………………….$ 4.28

Interest 2/1/2020 – 2/29/2020 ……………………………………………………………………………….4.01

Interest 3/1/2020 – 3/31/2020 ……………………………………………………………………………….4.28

Interest 4/1/2020 – 4/30/2020 ……………………………………………………………………………….1.18

Interest 5/1/2020 – 5/31/2020 ……………………………………………………………………………….0.29

Interest 6/1/2020 – 6/30/2020 ……………………………………………………………………………….0.28

…………………………..Total ……………………………………………………………………….$33,731.68

Denise Fiore, Treasurer

A motion was made to accept the Treasurer’s report by Commissioner Saulpaugh, seconded by Commissioner Scott. All in favor. So carried.

CORRESPONDENCE:

• PHYSICALS: Received physicals for Daniel Farr, Les Coon, Jr., Richard Larsen, Brendan Hegarty, Larry Saulpaugh, Bruce Potts, Ronald Rifenburgh and James Potts, Sr.
• Refund received from Utica National insurance for $604.00.
• RBC Wealth Management – June Account statement for $398,622.41
• Commissioner Saulpaugh completed his Commissioner training course on June 18th.

FIT TEST: Discussed whether or not the FIT test has been scheduled. It will take place once it can because of COVID19.

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

No report

INSURANCE: Commissioners Miller and Scott

No report

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

No report

LOSAP: Commissioner S. Rifenburgh and Miller

All paperwork has been filed with Penflex for 2019.

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

No report

PHYSICALS: There are still some outstanding physicals which the Chief is aware but have been done. We have not gotten the paperwork yet.

OLD BUSINESS:

• Detailing the new truck could be held off until next yerar once we get through this year.
• Treasurer Fiore spoke with Dave Rogers of RBC regarding the Defined Contribution Plan for LOSAP and the options. Funds can be deposited in a bank account or an investment account or Penflex would do it for a fee. With RBC there would be no fee and administrative fees would be included in the usual fees. We currently have only one, Evan Tompkins, in the new plan which went into effect January 1, 2020.

MOTION: A motion was made by Commissioner Scott, seconded by Commissioner Bauer to have RBC handle new accounts. All in favor. So carried.

• DRIVER TRAINING: After discussion last month, Ron Rifenburgh has said he is not interested in continuing driver training. The Chief is to appoint the driver trainers with approval by the Commissioners. Les Coon, Jr. and Evan Decker have been doing the training and then the Chief takes them out. According to the Standard Operating Procedures trainers must have EVOC and Apparatus Operator Pump certification which Commissioner Scott pointed out. The Commissioners must approve the members.

NEW BUSINESS:

No business

CHIEFS REPORT:

The following are the calls for June:

6/6/20 – AAPI – Pine Lane Road

6/20/20 – Alarm Activation – 104 Mill Road

6/21/20 – Alarm Activation – 3847 Route 9G

6/24/20 – Limb on Wires -599 County Route 6

6/24/20 – Mutual Aid Livingston – 23 Spruce Street

6/28/20 – AAPI – County Route 6

Work Details:

6/15/20 – Review Trucks/Equipment – 7 firefighters

6/22/20 – Drill/Mutual Aid with Tivoli – Water operations and driver training – 12 firefighters

• The new truck went to the mutual aid in Livingston. Tom O’Connell is no longer a member. A letter will be sent to him.
• Bail out training in Germantown on July 30th.
• County training center in Commerce Park, Route 66 is 95% complete and fire schools will be restarting very soon. Chris Farewell will complete his course when it opens up.
• The drill with Tivoli went very well. They have new members that attended.
• Pump test has been scheduled with VRS. There are a few other issues to be taken care of with new truck.

An additional purchase order to add to the treasurer’s report of $130.00 for Tracey Gallant. A motion was made by Commissioner Miller, seconded by Commissioner Bauer to approve. All in favor. So carried.

Fuel Report: Commissioner Bauer reported 80 gallons used as of 6/14/20.

A motion was made by Commissioner Bauer, seconded by Commissioner Saulpaugh to appoint Jen Flandreau, Secretary to replace Mary Helen Shannon and Brian Fitzgerald, Treasurer to replace Denise Fiore who is moving.

PUBLIC COMMENT:

Bob Desmond said that it sounds like all are doing a great job.

A motion was made to adjourn by Commissioner Bauer, seconded by Commissioner Miller at 7:45 P.M.

Respectfully submitted,
Mary Helen Shannon
Fire District Secretary