Meeting Minutes 2020

CLERMONT FIRE COMMISSIONERS
October 20, 2020

The Clermont Fire Commissioners held the public hearing on the 2021 Budget on Tuesday, October 20, 2020, at 6:30 P.M. ahead of the regular meeting at the Town Hall. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Raymond Bauer, Commissioner Ronald Miller, and Commissioner Joseph Scott. Others present were Chief Lloyd Kukon, Robert Desmond, Mary Helen, and Jennifer Flandreau.

The Budget public hearing was opened at 6:35 P.M with a solute to the flag by Chairwoman Rifenburgh. The Budget was presented to the Board and there were no questions or comments by anyone present. A motion was made at 6:45 by Commissioner Joseph Scott to close the hearing, seconded by Commissioner Ronald Miller. All in favor. So carried

The regular meeting was opened by Chairwoman Rifenburgh at 7:00 P.M. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Raymond Bauer, Commissioner Ronald Miller, and Commissioner Joseph Scott. Others present were Chief Lloyd Kukon, Treasurer Brian Fitzgerald, Robert Desmond, Mary Helen, and Jennifer Flandreau

MINUTES:​ The Minutes of the meeting were reviewed and one correction made. Commissioner Miller asked to Fix/omit the budget hearing date in August minutes. A motion was made by Chairwoman Rifenburgh to accept the minutes of the September meeting, seconded by Commissioner Scott. All in favor. So carried  

TREASURER’S REPORT:  October 20, 2020, Fire Commissioners’ Treasurer’s Report

A motion was made to accept the Treasurer’s report by Commissioner, Miller, seconded by Commissioner Scott. All in favor. So carried.

CORRESPONDENCE:

•PHYSICALS: Received Even Tomkins and Chris Farewell

•Staples coupon $5.00

•RBC Wealth Management statement for September $433,612.69

OPEN DISCUSSION: no report

BUILDINGS AND GROUNDS: Commissioners Bauer 

Waiting on an estimate from Kyle Johnson for paving: for springtime Contacted automatic delivery needs a lock serviceman to fix gage on the tank. A new meter from Tractor supply runs about $150.00

INSURANCE: Commissioners Miller and Scott

No report

FIRE EQUIPMENT: Commissioners Bauer 

No report

LOSAP: Chairwoman Rifenburgh and Commissioner Miller

 New York State passed a law about the point system. Ron will read up on it to decide on points. We have been in a state of emergency for eight months now, we decide how many points and allow up to 5 per month per firefighter.

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

No report

OLD BUSINESS: 

• RE: Rejected application from a former firefighter. Commissioner Rifenburgh contacted the fire district association lawyer. The final decision is on the fire company. The Firefighter in question would be going through three fire districts to attend our fires, he would be better/more helpful at a closer department. A rejection based on non-resident is a valid reason.

• All physicals have been completed
• Collin Brown is back on regular duty
• The letter was sent to the investigator of the August Coffey Fire.

NEW BUSINESS: Chairwoman Rifenburg

• Commissioner Bauer made a motion to adopt our 2020 budget, seconded by Commissioner Scott. All in favor. So Carried
• Election letter of intent needs to be turned in by November 18, 2020
• This year’s election is on December 8th from 7 P.M. to 9 P.M.

Chiefs Report:

There were Three calls in September as follows:

• 9/5/20 – alarm activation – 760 Woods Road
• 9/5/20 – Reported bonfire – 239 Pleasant Vale Road
• 9/24/20 – House filled with smoke from the fireplace – 3829 Route 9G & Jug Road

Drills and Training

• 9/10/20 – Mutual Aid Tanker Drill in Germantown
• 9/12/20 – Driver training
• 9/27/20 – Truck Cleaning
• 9/28/20 – Company Drill – Nozzle practice

Total of 14 Firefighter and 34 hours

Work Details

• August report was updated and adjusted with a missing August 24th call
• Fit test set for November 1st in Livingston
• Two cars were donated
• 6035 scheduled to be detailed November 1st through the 4th
• Chris Farewell – BFO Course
• Even Tompkins – Fire Police School
• Looking to form a “fast team” must have five years of experience.
• New York State will no longer cover Covid relief supplies. Fire departments need to purchase out of pocket.

Fuel report:

50.7 Gallons Used

Public Comments:

Raymond has extra sanitizer

Public Relations: Chief Lloyd Kukon and the company are offering to check and place batteries in private home fire alarms.

A motion was made by Commissioner Miller to pay the bills, Seconded by Commissioner Scott. All in favor. So Carried

A motion was made to adjourn at 8 P.M by Commissioner Bauer, Seconded by Commissioner Miller. All in favor. So Carried 

Respectfully submitted
Jennifer Flandreau Secretary,
Clermont Fire District

CLERMONT PLANNING BOARD

October 14, 2020

The Clermont Planning Board held its regular meeting on Wednesday, October 14, 2020 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Mary Howard, Clayton Andrus, Jennifer Phillips, Tom Jantzen and Ron Miller. Others present were George Schmitt, Engineer for the town and Matthew Gallagher, Attorney for the town.

After review of the September 2020 minutes, a motion was made by Jennifer Phillips, seconded by Clayton Andrus, to accept the minutes. All in favor. So carried.

Susan Bodo and David Behl, 34 Hill N Dale Road, Tax ID #169.-1-6.111, represented by Suncommon, is seeking a solar expansion with the addition of 6 panels to the existing 14 panels. The application was deemed as complete. All in favor. So carried. Motion was made by Jennifer Phillips, seconded by Ron Miller, to accept the application and schedule a Public Hearing for November 11, 2020. All in favor. So carried.

Billy Cole, 3541 Route 9G, Clermont, Tax Map ID#190.-1-4, came before the Board with an update to the storm water system for the storage unit project. A motion was made by Jennifer Phillips, seconded by Tom Jantzen, to deem the application complete and to accepted. All in favor. So carried. Motion was made by Mary Howard, seconded by Jennifer Phillips, to schedule a Public Hearing for November 11, 2020. All in favor. So carried. Motion to declare the Planning Board as the lead agency was made by Mary Howard, seconded by Tom Jantzen. All in favor. So carried.

Marissa Rendon, 23 Maisello Road, Tax Map ID #201.-1-33, represented by PLUG TV regarding the installation of 25 solar panels, inquiring what info is needed to complete the application. The Board asked for a survey of the site. He will return with further information for the application.

Anne Katrin Spiess, 356 County Route 6, Tax ID# 179.-1-48, Windhorse Farm, represented by Kurt Andernach, presented a lighting modification for the parking area . Solar LED dock lights would replace the pole lights. Motion was made by Mary Howard, seconded by Jennifer Phillips, to accept the modification for the parking are for Windhorse Farm. All other aspects of the original site plan remain as approved. All in favor. So carried.

A motion was made to adjourn by Ron Miller, seconded by Tom Jantzen. All in favor. So carried. The meeting adjourned at 9:25pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT TOWN BOARD MINUTES
OCTOBER 5, 2020

The Clermont Town Board held its regular meeting on Monday, October 5, 2020 at 7:00 P.M. at the Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Kris Gildersleeve, Councilwoman Dawn Brownson and Councilwoman Lindsey Lusher-Shute. There were two residents present.

Supervisor Staats opened the meeting with the salute to the flag.

MINUTES: A motion was made to approve the minutes of September 8, 2020 regular meeting by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.

A motion was made by Councilwoman Brownson to approve the minutes of the Budget Workshop held on September 16th, seconded by Councilman Gildersleeve. All in favor. So carried.

CORRESPONDENCE:

• The board received the budget and revenue reports from the Supervisor for September.
• Website: The posting of information on Covid 19 has slowed down and posting of minutes is what is being done.
• Town Clerk’s Report: The Town Clerk presented a check for the General Fund in the amount of $8,996.53 and a check for Trust & Agency in the amount of $1,000.00 to the Supervisor for September.

COMMITTEE REPORTS:

• Councilman Desmond reported that the pathway to the Veterans monument is almost done, it just needs one more layer of stone and topsoil. After the most recent heavy rain storm nothing got washed away. It was discussed planting poppies along the walkway to the monument.
• The highway department painted the lines delineated the handicapped parking spots in the parking lot.
• HETTLING PARK: Councilwoman Lusher-Shute presented quotes for the purchase of items to protect the trees planted in the park. The freight is very expensive so we will be looking locally to avoid freight costs. Councilwoman Brownson and Councilman Gildersleeve will be looking for a vendor. Also, if no one is found locally will order the higher number of items because freight is the same. A motion was made to approve up to $1200 for the purchase from the parks line in the budget by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor. So carried.
• PARK FURNITURE: Councilwoman Lusher-Shute is suggesting several types of park benches and picnic tables, from several vendors. These can be ordered next year or ordered now and stored.

A motion to approve purchase of benches and tables from Park Warehouse for $8704.00 by Councilman Desmond, seconded by Councilwoman Lusher-Shute. All in favor. So carried.

• Councilman Gildersleeve reported that we have ordered the Clerk’s computer but have to follow up with when it will be in.
• Supervisor Staats asked Councilwoman Brownson if she has been contacted by the County Historian William Better about the Clarkson Chapel on Route 9G. They are hoping to have a celebration in the near future at the chapel. He has not contacted her yet.
• PARK DONATIONS: A matching donation offer has been made by Mary and Dan Howard in the amount of $5,000.00. To date we have received $2,000 from Councilman Desmond but have been promised donations of $3,000 from other residents.
• Supervisor Staats said that Roma Fence has completed the parking lot barriers at the Clermont Park Little League parking lot and the entrance to Hettling Park on Route 9. They were very easy to work with and he thanked them. Councilwoman Brownson asked if we had gotten the replacement tiles for the swing set pad at Clermont park. Supervisor Staats will have to contact them again.

NEW BUSINESS:

• Supervisor Staats reviewed the 2021 Budget. There are few proposed salary increases. The Highway Superintendent and two full time highway employees will receive a 1 ½% increase, Building Inspector salary will be increased to $14,000.00 and he will work more hours. The highway superintendent will not be running for office again next year. He suggested adding an additional $5000.00 to A5010.1 so that the new highway Superintendent can work with Jimmy for a few months. The tax rate dropped to 42.49.

A motion was made to adopt the Preliminary 2021 budget by Councilwoman Brownson, seconded by Councilman Desmond. All in favor. So carried.

A Public Hearing is scheduled for Monday, November 2nd at 6:45 P.M. prior to the regular meeting.

SUPERVISORS REPORT:

• Supervisor Staats thanked our cleaning professional Barbara Lawyer for decorating the town hall for Halloween.
• Election Day is Tuesday, November 3rd from 6AM until 9 PM at the Town Hall.
• County Budget: They are looking at a 2% increase and hoping to override the 2% tax cap. The Supervisor will probably vote for the 2% increase, which he has not done in the past years, but not for the tax cap override.
• We will get the next sales tax revenue check at the end of this month.
• Our highway superintendent has cut back on spending where he could from his budget lines.

ABSTRACT:

A motion was made by Councilman Desmond to approve General fund abstract #10, vouchers # 229 – 250 for the amount of $10,910.98, seconded by Councilman Gildersleeve. All in favor. So carried.

A motion was made by Councilwoman Brownson to approve Highway abstract #10, vouchers # 78 – 83 in the amount of $4,686.76, seconded by Councilman Gildersleeve. All in favor. So carried.

PUBLIC COMMENT:

Chris Nolan asked if there would be an Election Day Dinner. We have not been told by the committee but it is not believed so.

He also asked what is the sequence of events in order for him to get the transfer to occur of property which was given to the town from the county many years ago. The planning board wants a transfer of property before they will approve a subdivision. Mr. Nolan needs a new deed from the town. Supervisor Staats will discuss this with our attorney for next month’s meeting.

A motion was made to adjourn by Councilman Desmond, seconded by Councilwoman Lusher-Shute at 8:00 P.M.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

September 23, 2020

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending were Hank Himelright, Luke Kumburis, Don Van Wagner, John Rusconi and alternate Ben Peacock.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, August 26, 2020. A motion to approve the August 2020 was made by Don Van Wagner, seconded by Luke Kumburis. All in favor. So carried.

Motion was made by John Rusconi, seconded by Ben Peacock to reschedule the November meeting from November 25 to November 18. All in favor So carried.

Dee Ann Campbell, 180 Shields Road, was unable to attend so the Public Hearing for her solar project was postponed.

Marissa Rendon, 23 Maisello Road, Tax ID #201.-1-33, was represented by Shane Nolan of PlugTV regarding the application of a Special Use Permit for ground a mounted solar system. The application was deemed as complete, with the exception of the Deed which will be added. Motion was made by Luke Kumburis, seconded by Ben Peacock, to accept the application, contingent on the addition of the Deed. All in favor. So carried. Applicant will return after the October Planning Board meeting.

Susan Bodo and David Behl, 34 Hill N Dale Road, Tax ID #169.-1-6.111, represented by Suncommon, is seeking a solar expansion with the addition of 6 panels to the existing 14 panels. The application was deemed as complete, with the exception of the Deed which will be added. Motion was made by Don Van Wagner, seconded by Luke Kumburis, to accept the application, contingent on the addition of the Deed. All in favor. So carried. Applicant will return after the October Planning Board meeting.

A motion was made to adjourn by John Rusconi, seconded by Ben Peacock. All in favor. So carried. The meeting adjourned at 8:15pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT FIRE COMMISSIONERS
SEPTEMBER 21, 2020

The Clermont Fire Commissioners held their regular meeting on Monday, September 21, 2020, at 7:00 P.M. at the Town Hall.

Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Raymond Bauer, Commissioner Ronald Miller, and Commissioner Joseph Scott. Also present were Chief Lloyd Kukon, Firefighter Les Coon, Treasurer Brian Fitzgerald, Robert Desmond, and Mary Helen Shannon.

Chairwoman Rifenburgh opened the meeting with a salute to the flag.

MINUTES: Secretary Flandreau was not in attendance because of a family emergency so the minutes will be reviewed after some changes are made. A motion was made to accept with changes by Commissioner Saulpaugh, seconded by Commissioner Bauer. So carried.

TREASURER’S REPORT:

The Commissioners approved the invoices that were submitted by the Treasurer. A full report will be done next month.

CORRESPONDENCE:

• PHYSICALS: Received for Samuel Williams
• RBC Wealth Management account statement for August $441,383.75
• Requested by Investigator Joseph Myers for any material relating to fire on August 31, 2020, at 380 County Route 6, Clermont.
• Returned letter to Thomas O’Connell regarding membership.
• Received certificate from Leslie Coon for completion of Commissioner training – June 27, 2020.

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• Commissioners Bauer and Scott will not be fencing in the extrication area at Station #1. They are looking into doing something else.

INSURANCE: Commissioners Miller and Scott

No report

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• Pump test: 6012 and 6013 had tests.
• Truck 6010 MES will be servicing the motor on the truck, the compressor is overheating. They have fixed it so that it can be run manually. MES can also do complete service of pumpers for a fee of $450.00.

LOSAP: Commissioners S. Rifenburgh and Miller

No report.

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

OLD BUSINESS:

No business to discuss.

NEW BUSINESS:

• The budget workshop was held on Friday, August 28th. As required by law, the public hearing on the fire budget will be held on the 3 rd Tuesday of October 2020. This year that is October 20th and will be held at 6:30 P.M. prior to the regular meeting. This will be advertised that the meeting and public hearing will be held on this date. A motion was made to adopt the preliminary 2021 budget by Commissioner Miller, seconded by Commissioner Saulpaugh.
• An application was put into the Clermont Fire Company from a former member. It was denied because he does not live in the district. He also put a local address on the application but does not live there. Chairwoman Rifenburgh will look into this further before approving or denying membership. Tabled until next month.
• We have not received a completed physical for Collin Brown and Evan Tompkins.

CHIEFS REPORT:

There were 10 calls for August as follows:

8/4/20 – Wire/Trees across roadway – 149 Buckwheat Bridge Road

8/4/20 – Tree on Wires – 1102 County Route 6

8/4/20 – Wire/Tree across driveway – 1247 County Route 6

Storm damage – Man hours 19 hours 10 minutes

8/9/20 – Foot stuck in bicycle – Hettling Park, Route 9

8/18/20 – Alarm activation – Devereux Facility – 168 Pleasantvale Road

8/21/20 – Alarm activation – 45 Hill n Dale Road

8/23/20 – Vehicle fire – 5339 Route 9G

8/28/20 – CO2 Alarm – 974 County Route 8

8/30/20 – AAPI – Route 9 -Firehouse

8/31/20 – Structure Fire – 380 County Route 6

WORK DETAILS:

8/6/20 – Bailout Tests – Germantown 3 firefighters

8/16/20 – Drill – Livingston Mutual aid tanker – 2 firefighters

8/18/20 – Driver and pump training – 3 firefighters

8/24/20 – Monthly drill – 10 firefighters

• Commissioner Scott: As was discussed at a previous meeting, a quote was received from B’s Custom detailing for applying a protective coating for $1,000.00 to the new truck. He thinks we should do this now while the truck has not been exposed to salt and sand from the winter. A motion was made by Commissioner Saulpaugh, seconded by Commissioner Scott. The vote was Commissioner Saulpaugh, aye; Commissioner Scott, aye; Commissioner Miller, aye; Commissioner Bauer, aye; Commissioner S. Rifenburgh, nay. This will be paid from the equipment account. Approved.

• The Chief reported that the new Truck will have to go up to VRS to have lettering fixed and there are some small things which they will also look at.
• The chief would like to purchase a 5-inch WYE with double shut-offs for $1905 for the tanker. To be taken from the equipment account where there is approximately $6000.00 left in the account. A motion was made by Commissioner Scott, seconded by Commissioner Bauer. All in favor. So carried.
• TURNOUT GEAR: The chief is looking into purchasing some interior gear each year for those that need it.
• Firefighter Les Coon reported that the following are no longer members: Ryan and Natasha Brown, Chris Ogden, Tyler Case, Bob McCarthy, and Scott Dow.

A motion was made by Commissioner Scott to approve the bills which were approved, seconded by Commissioner Bauer. All in favor. So carried.

Commissioner Bauer reported that there were 82.7 gallons of fuel used in August.

A motion was made by Commissioner Miller to adjourn at 8:10 P.M., seconded by Commissioner Scott.

Respectfully submitted,
Mary Helen Shannon
For Jennifer Flandreau

CLERMONT TOWN BOARD
BUDGET WORKSHOP
SEPTEMBER 16, 2020

The Clermont Town Board held a budget workshop on the 2021 Budget on Wednesday, September 16, 2020 at 6:30 P.M. at the Town Hall. Those in attendance were Supervisor Staats, Councilman Desmond, Councilwoman Brownson, Councilman Gildersleeve and Councilwoman Lusher-Shute.

Supervisor Staats opened the workshop and went through all the budget and revenue accounts in the General and Highway funds. The following are the changes that have been suggested:

GENERAL APPROPRIATIONS

Town Board

A1010.4 contractural – reduced from $1,000 to $500.00.

Assessor

A1355.4 contractural – increased from $600 to $1500.00

Town Clerk

A1410.12 – Deputy Clerk personal service – increased from $600 to $900.00

A-1410.4 – contractural – decreased from $3,150 to $2,850.00.

,

Buildings

1620.4 – contractural – decreased from $10,000 to $6,000.

1620.41 – contractural – Oil – decreased from $7,000 to $6,000.

1620.43 – contractural – Maintenance – decreased from $1,000 to $0.

Total Government Support $126,220.00

Superintendent of Highways

A5010.1 Personal Services – increased from $51,543 to $52,316. A 1 1/2% increase.

Garage

A5132.41 – contractural – Oil – decreased from $5,000 to $4,000.

Total Transportation $63,566.00

Parks

A7110.41 – contractural – increase from $10,000 to $20,000.

A7110.42 – contractural – Brownfield – increase from zero to $15,000 for engineers well inspection.

Historian

A7510.4 – contractural – increased from $500 to $950.

Zoning

A8010.11 – Personal Services CEO – increase from $11,000 to $14,000. Salary increase for Code Enforcement Officer.

EMPLOYEE BENEFITS

A9030.8 – Social Security – increased from $10,504 to $11,615.

A9060.8 – Hosp. & Medical Insurance – increased from $8,800 to $9,000.

TOTAL APPROPRIATIONS $308,641.00

GENERAL FUND ESTIMATED REVENUES

A1090 Real Property Taxes interest & penalties – increase from $4,000 to $5,000.

A2110 Zoning Fees – decrease from $600 to $400.

A2115 Planning Fees – increase from $500 to $700.

A2290 Tobacco settlement – decrease from $12,000 to $9,500.

A2401 Interest & Earnings – decrease from $3,757 to $3,000.

A2555 Building Permits – increase from $9,000 to $14,000.

A2610 Fines and Forfeited Bail – increase from $9,000 to $10,000.

A5031 Interfund Transfer $10,191.00

A5031.2 Park Fund $20,000.00

TOTAL ESTIMATED REVENUE: $308,641.00

HIGHWAY APPROPRIATIONS

General Repairs

DA5110.1 Personal Services REG – increased from $84,864 to $86,136.

DA5110.12 Personal Services OT – increased from $8,670 to $8,800

Salary increased 1 ½%. 2 full time employees at $20.67 per hour.

Part time for snow removal (as needed) at 13.00 per hour.

Machinery

DA5130.2 Equipment – decreased from $18,000 to $4,000.

Brush and Weeds (Diesel and Gas)

DA5140.4 Contractural – decreased from $16,000 to $14,000.

Snow Removal

DA5142.4 contractural – decreased from $26,000 to $20,000

Total Appropriations $370,136.00

HIGHWAY ESTIMATED REVENUES

DA5031.2 – Highway fund balance – $37,056.00

SALARIES OF TOWN OFFICIALS

SUPERVISOR $ 5,500.00

TOWN BOARD (4 Members each getting $2,500) $l0,000.00

TOWN CLERK $ 7,000.00

TOWN JUSTICES (2 Justices each getting $5,600) $11,200.00

TAX COLLECTOR $ 4,600.00

SUPERINTENDENT OF HIGHWAYS $52,316.00*

BUILDING INSP/CODE ENFORCEMENT OFFICER $14,000.00*

ASSESSOR $15,270.00

*Salary increases were approved for Superintendent of Highways, 2 full time highway employees and Code Enforcement Officer.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

CLERMONT PLANNING BOARD
September 9, 2020

The Clermont Planning Board held its regular meeting on Wednesday, September 9, 2020 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Clayton Andrus, Jennifer Phillips, Tom Jantzen and Ron Miller. Others present were George Schmitt, Engineer for the town and Matthew Gallagher, Attorney for the town.

After review of the August 2020 minutes, a motion was made by Clayton
Andrus, seconded by Jennifer Phillips, to accept the minutes. All in favor. So carried.

Dee Ann Campbell, 180 Shields Road, came before the Board regarding the installation of solar panels. She will return with further information for her application.

Marissa Rendon, 23 Maisello Road, Tax Map ID #201.-1-33, represented by Ben Pottier of PLUG TV regarding the installation of 25 solar panels. He will return with further information for the application.

Jordan Homestead Farm Brewery, 1719 Route 9, Tax ID # 192.-1-13, JR and Megan Jordan came before the Board regarding a proposed brewery. They will return with further information after meeting with the DOT and Columbia County Board of Health.

A motion was made to adjourn by Jennifer Phillips, seconded by Mary Howard. All in favor. So carried. The meeting adjourned at 8:50pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT TOWN BOARD MINUTES
SEPTEMBER 8, 2020

The Clermont Town Board held their regular meeting on Tuesday, September 8, 2020 at 7:00 P.M. at the Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilwoman Lindsey Lusher-Shute and Councilman Kris Gildersleeve. There were seven residents present.

Supervisor Staats opened the meeting with the salute to the flag. He introduced

Amy Parrella, Chair of the Park Committee, who presented a review of park priorities for the Hettling and Clermont Parks. The committee of volunteers meets monthly to discuss grant possibilities, plan for plantings, watering and weeding. Also in the planning are park signs, fencing, materials stockpiling, tool shed and implements, the Veterans site and the web site.

The future plan is to create trails, start a playground committee for design and funding, seek donations and estimates/bids for tables, benches and screening (trees or shrubs).

To date trees have been planted and maintained by the volunteers. They would like a new stockpile area for highway materials which are now on site, determine areas to be allowed to go to meadow or to be mowed. Other plans include spreading topsoil on bare areas, define overflow parking area, install split rail fence at crossing between parks, install guardrails for parking at Clermont Park.

MINUTES: A motion was made to approve the minutes of August by Councilman Desmond, seconded by Councilman Gildersleeve.

TOWN CLERK’S REPORT: The Clerk read the August Town Clerk’s report and presented the Supervisor with a check for the General Fund for $405.02 and for Trust & Agency in the amount of $250.00.

CORRESPONDENCE:

• Received the budget and revenue reports for August from Supervisor Staats.
• Columbia County Department Health will be giving flu shots at various locations in the County. The one in Germantown will be held on Thursday, October 8th from 9:00 AM to 11:00 AM at Palatine Park Activities Building. Must be pre-registered at www.columbiacountynyhealth.com or at 518-828-3358 at ext.1310 leaving message with name and number.
• The Office for the Aging is seeking volunteers for the Meals on wheels program and a virtual program for Alzheimers caregivers on Wednesday, September 16 from 11:00 to 11:45 AM.
• Received the Office for the Aging Elder Express newsletter for July – September.

COMMITTEE REPORTS:

• A motion was made by Councilman Gildersleeve to waive the 4th Quarter lease payment from the Canaan Fellowship for the use of the Community House, seconded by Councilman Desmond. All in favor. So carried. They have not been able to use the Community House for services because of the Coronavirus pandemic. A letter will be sent.
• At the budget meeting the board will discuss what will be purchased for the park. The purchases will be based on estimates received from the committee.
• Air Filtration system: Councilwoman Lusher-Shute purchased the systems and filters for the town hall.
• Councilman Gildersleeve updated the board on posting to the website for the Parks. Ellen Earle will be posting and rather than posting a draft, she will post live to the website.
• Councilman Gildersleeve has been in contact with Columbia County regarding purchasing a computer for the Town Clerk and received a quote of $890.37. This does fall within the approved amount of $1,000.00 made at the last meeting. A motion was made to approve by Councilman Desmond, seconded by Councilwoman Brownson.
• Councilwoman Brownson held an open house at St. Luke’s Church in conjunction with the County Landmark Open House.
• GRANTS: Councilwoman Brownson did follow-up on two grants that she was made aware of, however, they are more for 501C applicants.
• COURT GRANT: Court Clerk Lee Gallant requested a resolution to authorize him to apply for a Justice Court Grant for an amount up to $30,000 for upgrades to the internet, heat and air conditioning systems and electrical. A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve this request with a resolution. All in favor. So carried.

OLD BUSINESS:

• MONITORING WELLS: Supervisor Staats did talk with our engineer about monitoring the wells on the park property. DEC wants a sampling of the upstream water and then under the caps. Supervisor Staats asked what can be done to reduce the cost of this process. He was advised that there is nothing for this year but can apply to reduce testing, which is usually done after five years, but it could be done at 3 years if levels are low enough.
• PARKING LOT – ROUTE 6: Supervisor Staats reported that the parking lot rails for the Little League field should be done soon, as well as the fence at the entrance to the Hettling Park.
• Supervisor thanked Councilwoman Lusher-Shute for getting the air filtration system units. We should get electrical work done because of the age of the town hall, there are not a lot of outlets.

NEW BUSINESS:

• A matching donation pledge has been made by Mary Howard and her husband of $5,000.00. Donations received up to $5,000 will be matched.

Supervisor Staats thanked Mary Howard and Councilman Desmond who has donated towards this pledge.

• BUDGET WORKSHOP: A date for the workshop for the 2021 budget will be Wednesday, September 16th at 6:30 P.M. and a second date, if needed, for Tuesday, September 22 at 6:30 P.M. The board will discuss any other business as needed.
• STATE AID: A check was received from the state in the amount of $2,870.66 for being at 100% full value assessment in 2019.
• RED WING PROPERTIES: A letter was received from the NYS Department of Environmental Conservation granting Lead Agency designation on the application of Red Wing Properties on their permit for Mined Land Reclamation to the Town of Milan, Dutchess County.

SUPERVISORS REPORT:

• The County is seeking reimbursement from the State for programs. There have been no funds received since March.
• Supervisor Staats thanked the Highway Department for the work that they have been doing.

ABSTRACTS:

• A motion was made by Councilman Gildersleeve to approve Highway abstract #9, vouchers #64 – #77 in the amount of $71,173.74, seconded by Councilwoman Brownson. All in favor. So carried.
• A motion was made by Councilman Desmond to approve General abstract #9A, vouchers #208 – #228 in the amount of $4,062.48, seconded by Councilman Gildersleeve. All in favor. So carried.
• A motion was made by Councilwoman Brownson to approve General abstract #9, vouchers #205 – #207 in the amount of $216.45, seconded by Councilwoman Lusher-Shute. All in favor. So carried.
• A motion was made by Councilwoman Lusher-Shute to approve Trust & Agency abstract #6, voucher #10 in the amount of $131.00, seconded by Councilwoman Brownson. All in favor. So carried.

A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to adjourn at 9:15 P. M.

Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

August 26, 2020

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending were Hank Himelright, Luke Kumburis, Don Van Wagner, Phyllis Heiko, John Rusconi and alternate Ben Peacock.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, January 2020. A motion to approve the June 2020 minutes was made by Don Van Wagner, seconded by Phyllis Heiko. All in favor. So carried.

Dee Ann Campbell, 180 Shields Road, came before the Board requesting a Special Use Permit for a ground mounted solar array. The application was deemed complete. A motion to accept the application was made by Phyllis Heiko, seconded by Don Van Wagner. All in favor. So carried. A motion was made for a Public Hearing for September 23, 2020 by Luke Kumburis, seconded by John Rusconi. All in favor. So carried.

Discussion was held, and determination was made, regarding the cover sheet on the ZBA application to delete the information on Application Night and add the instruction the Applicant or a designated representative must be present at the meeting.

A motion was made to adjourn by John Rusconi, seconded by Phyllis Heiko. All in favor. So carried. The meeting adjourned at 8:10pm.

Respectfully submitted,
Desiree M. Webber, Secretary

CLERMONT FIRE COMMISSIONERS
AUGUST 17,2020

Susan, Larry, Ray, Ron, Joe
Cody, Collin, Bob, Brian, Denise, Lloyd,

Executive Session for personnel and disciplinary by Ron and Ray at 7:00.
Motion to come out of Executive Session by Larry and Ron at 7:45 p.m
MINUTES: approved by Larry, Ray.
Treasurers Report: Ray and Larry

Communications:
Gift Certificate for Chiefs Association
Staples Card
Physicals:

Buildings and Grounds:
Joe asked about area for fencing for extrication drills. Will discuss at budget meeting.
Under new fire equipment –
INSURANCE:
FIRE EQUIPMENT:
LOSAP:
Mark Schiller death benefit
Douglas Kussius – starts next year receiving benefits.
LAWS AND POLICIES
LEGAL
OLD BUSINESS:
Fit tests are being scheduled by Evan.
Bailout Practice is being scheduled.

NEW BUSINESS:
Ron motion reinstate Collin Brown to active duty effective now. Ray seconded.

CHIEFS REPORT:
Alarm activations: they are not going into houses with those alarms with burnt food.
Driver training is ongoing. Some firefighters need to get there EVOC.
VRS is working on pump which was broken.
Spitter for hose.
Ryan and Natasha need physicals.
NYS guidelines for fire.

Collin, Chris Farewell, Evan Tompkins, Wes Werner, Josh and Sam Williams.
If we don’t have physical in hand by the next meeting they will be inactive.

BUDGET WORKSHOP: Friday, august 28th 7:00 P.M.

Motion to pay bills – Ron, Ray

Fuel report:

Adjourn at 8:25.