The Clermont Planning Board held its regular meeting on Wednesday, January 11, 2023 at 7:30pm at the Town Hall. Those in attendance were Larry Saulpaugh, Tom Jantzen, Jennifer Phillips, Ron Miller, Jesse Cutaia, and Nathan Hempel. Matthew Griesemer, Attorney for the Town, was also in attendance.
After review of the December 14, 2022 minutes motion was made by Jennifer Phillips, seconded by Nathan Hempel, to approve the minutes. All in favor. So carried.
Michael Brown, 13 Maisello Road, Tax ID#201-1-34, represented by Marie Welch of Welch Surveying, submitted an application for a Minor Subdivision. A mobile home is on the existing lot and new home is planned for the new lot. Motion was made by Nathan Hempel, seconded by Jennifer Phillips, to accept the application pending the approval from the Board of Health and schedule a Public Hearing for February 8, 2023. All in favor. So carried.
With no further business, a motion was made by Jennifer Phillips, seconded by Tom Jantzen, to adjourn. All in favor. So carried. The meeting adjourned at 8:30pm.
Respectfully submitted, Desiree M. Webber, Secretary
Town of Clermont Monthly Meeting January 2nd, 2023
The Clermont Town Board held their regular monthly meeting on Monday January 2nd, 2023 at the Town Hall.
Call Meeting to Order @7:15PM following the 2023 organizational meeting by Supervisor Staats with the Pledge of Allegiance.
Approval of prior Town Board Meeting Minutes-
Approval of December General Meeting Minutes, Motion to accept by Councilwoman Desmond, Seconded by Councilman Gildersleeve. All in Favor So Carried
Minutes from 2022 Year end meeting will be approved at next general meeting
Clerk Report
Total for General Fund $1420.42
NYS Ag&Mkts $11.00
Total report for December 2022 $1431.42
Mail Review-None
Web Committee-Nothing new to report
Committee Reports and Updates
Bob
Report on Highway Department-New Truck is Registered and in service, Department is happy with it. Old truck has been put out for suplus sale.
Discussion on ZBA/Planning ordinance in relation to dual use on same site.
Lindsey
No updates to report
Kris
Updating website
Looking at Town email options and will continue to investigate best option for town use
Dawn
Should have answer soon one HV Climate Change Grant that has been applied for
Bank of Greene County Grant due January 15th
Columbia Land Conservancy Grant application due end of February
Old Business
Requested that insurance be added for Law Enforcement coverage in the amount of $761.00
Donations for the Park
Raymond issued a personal Thank you to Mary Howard for starting the Matching donation as it is very much appreciated.
All donors names and donation were read and Thanked
Park update
2 sets of keys for the park kiosks were provided to the Town Clerk
Estimate for contract for park maintenance for the 2023 season was presented and discussed. Additional discussion will take place at the February meeting for possible approval.
Playground planning will begin January/February
Wedding request for Late Summer/Early Fall for park-Request that the party requesting investigate insurance options.
Updated installations for Park. Potty enclosure, bike racks, handicapped parking spots and Benches.
Comprehensive plan update
No December Meeting, January meeting will be Monday January 9th at 7PM.
Hope to have Survey Data for review at next meeting.
Plan seems to be on track for completion by the end of 2023
New Business
Review of the books—January 14th at 10AM-Clerk will notify Judges and Tax collector
NYS Senate Proclamation
Daphne Jordan presented a few weeks ago for Town of Clermont becoming a Purple Heart Community. Thank you to Dawn for organizing the campaign.
Supervisors Report-
Supervisor Staats just wanted to report that again he did vote against the county budget. He was the only supervisor to vote against it however he has a hard time voting in favor of a budget that only adds to the County Fund Balance that is already quite large.
Motion To Pay Abstracts
Motion to pay Highway abstract #1 Vouchers # 1-2 $7,027.08 By Councilman Gildersleeve Seconded by Councilwoman Brownson. All in Favor. So carried.
Motion to pay General abstract #1 Vouchers #1-12 $28,855.33 By Councilwoman Lusher Shute Seconded by Councilman Desmond. All in Favor. So carried.
Association of Towns Meeting in February. Councilman Gildersleeve to attend. Motion to approve Hotel/Conference Registration of $800 by Councilman Desmond, Seconded by Councilwoman Brownson. All in Favor. So carried.
Public Communication/Comments to Board-
Motion to adjourn at 8:30PM by Councilman Desmond Seconded by Councilwoman Lusher Shute. All in Favor. So carried.
Respectfully submitted. Tracey J Gallant Town Clerk
First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1st Monday.
Motion made by Councilman Desmond, seconded by Councilwoman Lusher Shute. All in favor – So carried
RESOLUTION #02-2023
Town Board Meeting Rules and Regulations
Call to order
Salute of Flag
Acceptance of the minutes of the previous meeting
Written communications to the Town Board:
Town Clerk Report
Mail Review
Committee Reports and Updates
Old Business
New Business
Supervisors Report
Pay Abstracts
Public Comment/Communication – Public comments will be taken at the end of the meeting at the discretion of the Supervisor, unless engaged during the meeting.
Adjournment
Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson. All in favor – So carried
RESOLUTION #03-2023
Naming Official Newspaper
Register Star
Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute. All in favor – So carried
RESOLUTION #04-2023
Naming Bank for Deposits
1. Supervisor
2. Town Clerk
3. Tax Collector
4. Justice Christensen
5. Justice Banks
Bank of Greene County
Bank of Greene County
Bank of Greene County
Bank of Greene County
Bank of Greene County
Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute. All in favor – So carried
RESOLUTION #05-2023
Authorize Town Supervisor to appoint a bookkeeper.
Pursuant to Section 29 of the Town Law
Necessary for proper conduct of Town Affairs
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #06-2023
Authorize Town Supervisor to temporarily invest idle monies in accordance with the Town Investment policy (General Municipal Law, Section 11)
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #07-2023
Appoint Official Dog Shelter
Pine Plains Veterinary Hospital Associated PC Route 199 Pine Plains, New York 12567 (518) 398-7575 or 398-9494
Round Top Animal Hospital 71 Palatine Park Road, Suite 8 Germantown, New York 12526 (518) 537-7387
Motion made by Councilwoman Brownson, seconded by Councilwoman Lusher Shute. All in favor – So carried
RESOLUTION #08-2023
Appoint Official Dog Control Officer at the Budgeted Amount.
Desiree Webber
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #09-2023
Authorize Town Justices to hire a Court Stenographer when necessary.
For a proper record of testimony
Within limit of 2023 budget
Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson. All in favor – So carried
RESOLUTION #10-2023
Appoint Town Historian
Dawn Brownson
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #11-2023
Appoint Code Enforcement Officer
Eli Fieser at Annual Salary of $14,000.00
Deputy Code Enforcement Officer at $100.00 per month, if needed. (Appointed by Code Enforcement Officer)
Motion made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute. All in favor – So carried
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #20-2023
Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals
Appoint Luke Kumburis – Deputy Chairman
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #21-2023
Re-appoint Desiree Webber Zoning Board Secretary
Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson. All in favor – So carried
RESOLUTION #22-2023
Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital Statistics
Mary Helen Shannon
Lee Gallant
Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson. All in favor – So carried
RESOLUTION #23-2023
Town Highway Superintendent’s appointment for Deputy Highway Superintendent
Adom Lawyer
Motion made by Councilman Desmond, seconded by Councilwoman Brownson. All in favor – So carried
RESOLUTION #24-2023
Town Supervisor’s appointment for Deputy Supervisor
Robert Desmond for term of January 1, 2023 – December 31, 2023.
Motion made by Councilman Gildersleeve, seconded by Councilwoman Brownson. All in favor – So carried
RESOLUTION #25-2023
Town Supervisor’s appointment for Budget Officer
Raymond J. Staats
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #26-2023
Town Supervisor’s appointment for Town Bookkeeper
Brian Fitzgerald, CPA, PC
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #27-2023
Town Board Committees
CHAIR
CO-CHAIR
Auditing
All Town Board Members
Building & Grounds
Robert Desmond
Raymond Staats
Cable TV, Internet Networking
Kris Gildersleeve
Lindsey Lusher Shute
Grants
Dawn Brownson
Lindsey Lusher Shute
Highway
Robert Desmond
Raymond Staats
Insurance
All Town Board Members
Legal
Raymond Staats
Planning, Zoning and Board of Assessment Review
Robert Desmond
Lindsey Lusher Shute
Recreation and Community Event
Kris Gildersleeve
Dawn Brownson
Village Green Committee – Easter Egg Hunt – Barbecue – Election Day Dinner – Holiday Program
Liaison to Town Board: Tami Connolly
School Liaison
Kris Gildersleeve
Lindsey Lusher Shute
Historical Committee
Dawn Brownson
Lindsey Lusher Shute
Parkland Use
Robert Desmond
Lindsey Lusher Shute
Motion made by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #28-2023
Appoint Kris Gildersleeve Webmaster for Clermont’s website
Motion made by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #29-2023
Appoint representatives to the Columbia County Office for Aging for the term of January 1, 2023 – December 31, 2023.
Appointments to be determined at a later date
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #30-2023
Re-appoint members of the Board of Ethics for the term of January 1, 2023 – December 31, 2023.
Mary Howard
Susan Rifenburgh
Tracey Gallant
Ray Tousey
Motion made by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor – So carried
RESOLUTION #31-2023
Re-appoint Mary Howard to the Planning Board for a seven-year term, January 1, 2023- December 31, 2029.
Motion made by Councilwoman Lusher Shute, seconded by Councilman Desmond. All in favor – So carried
Re-appoint Luke Kumburis to the Zoning Board for a five-year term, January 1, 2023- December 31, 2027.
Motion made by Councilman Desmond, seconded by Councilman Gildersleeve. All in favor – So carried
RESOLUTION #32-2023
Accept 2023 Salaries stated in the 2023 Budget, as follows:
OFFICE
Supervisor
Councilpersons (4)
Town Justice
Town Justice
Town Clerk
Deputy Town Clerk
Tax Collector
Highway Superintendent
Certified Assessor
Court Clerk (1)
Code Enforcement Officer
Deputy Code Enforcement Officer
Town Custodian
Assessment Review Board Mtg. Additional time
Secretary – BAR
Zoning Chairperson
Planning Chairperson
Zoning Co-Chairperson
Planning Co-Chairperson
Zoning Members
Planning Members
Zoning Secretary
Planning Secretary
Trial Juror
Dog Control Officer
SALARY
$ 5,700.00/yr
$ 2,650.00/yr
$ 5,800.00/yr
$ 5,800.00/yr
$ 9,000.00/yr
$ 15.00 hr
$ 4,800.00/yr
$ 53,885.00/yr
$16,000.00/yr
$ 391.67/mo
$ 14,000.00/yr
$ 100.00/mo
$ 1,950.00/yr
$ 100.00/day Minimum Wage
Minimum Wage
$ 1,100.00/yr
$ 1,100.00/yr
$ 900.00/yr
$ 900.00/yr
$ 850.00/yr
$ 850.00/yr
$ 1,050.00/yr
$ 1,050.00/yr
Minimum Wage
$ 368.75/mo
PAY BASIS
Monthly Payroll
Monthly Payroll
Monthly Payroll
Monthly Payroll
Monthly Payroll
By Voucher
Monthly Payroll
Bi-weekly Payroll
Monthly Payroll
Monthly Payroll
Monthly Payroll
as needed
Monthly Payroll
By Voucher By Voucher
By Voucher
Yearly Payroll *
Yearly Payroll *
Yearly Payroll *
Yearly Payroll *
Yearly Payroll *
Yearly Payroll *
Yearly Payroll
Yearly Payroll
By Voucher
Monthly Payroll
*If any Planning or Zoning Board member is absent for more than two meetings, that members salary will be reduced by $100.00 for each additional absence. Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.
HIGHWAY DEPARTMENT
Full Time
Part Time ( Summer )
Part Time ( Winter )
Deputy Highway Superintendent
$ 22.66/hr
Minimum Wage
Minimum Wage
$1,000/yr
Bi-weekly Payroll
Bi-weekly Payroll
Bi-weekly Payroll
½ in June, ½ in December
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor – So carried
Resolution #33 -2023
Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.
Motion made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute. All in favor – So carried
Resolution #34-2023
Town of Clermont Official Undertaking of Municipal Officers
Motion made by Councilwoman Brownson, seconded by Councilman Desmond. All in favor – So carried
Resolution #35-2023
Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2023 and December 31, 2023 according to the terms and conditions of the lease.
Motion made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute. All in favor – So carried
Resolution #36-2023
Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2023 to December 31, 2023.
Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor – So carried
Resolution #37-2023
Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2023 to December 31, 2023.
Motion made by Councilwoman Brownson, seconded by Councilman Desmond. All in favor – So carried
These agreements will be reviewed with the other policies of the Town.
Review Highway Personnel Policy (Note Changes if Any)
Review Procurement Policy (Note Changes if Any)
Review Fixed Assets
Review Investment Policy (Note Changes if Any)
Sexual Harassment Policy
Code of Ethics
Cash Management
Emergency Preparedness Plan
Review Road Bonds (If any)
Review Other Bonds (If any)
Review Workplace Violence Policy
Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor on January 14th at 10:00 A.M. by Councilman Desmond, seconded by Councilman Gildersleeve.
A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Desmond.
Respectfully submitted, Tracey J Gallant Town Clerk
