Board Meeting Minutes

CLERMONT FIRE COMMISSIONERS

                                                                 APRIL  15, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, April 15, 2019 at 7:00 P.M. at the Town Hall.  Those present were Chairwoman Susan Rifenburgh, Commissioner Raymond Bauer and Commissioner Ronald Rifenburgh.  Also present were Treasurer Denise Fiore, Chief Lloyd Kukon, Captain Les Coon and Robert Desmond. Commissioner Ronald Miller was absent and there is one vacancy on the board.

Chairwoman Rifenburgh opened the meeting with the salute to the flag.

MINUTES: The minutes were reviewed and a motion made to accept them by Commissioner Bauer, seconded by Commissioner R. Rifenburgh. All in favor.  So carried.

TREASURER’S REPORT:

April 15, 2019 Fire Commissioners’ Treasurer’s Report                   

RE:  March 2019

Total Amount of March 2019 Invoices Paid                       $ 7,573.86*

$208.06 for Pittsfield Communications deducted from

 March abstract because it was previously paid.

RE:  April 2019

Proposed April 2019 Invoices                                               $ 3,905.06

Paid April 2019 Invoices                                                          2,144.38  

                                                Total                                                                    $ 6,049.44

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance*                                                      $ 212,165.92

*Includes interest paid on 3/31/19 in the amount of $63.81

  Checking Balance                                                                                            2,781.74           

Less Outstanding Checks                                                                                     38.81

Less Bank Error                                                                                                               .50

Checking Balance to Date                                                                              2,742.43

Money Market & Checking A/C Total                                                $ 214,908.35

Capital Reserve Fund for Fire Equipment                                        $   29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                Interest 2/28/19 – 3/31/19                                                                     3.79

                                                                                               Total               $   29,739.60                                                                                                                           

Capital Reserve Fund for Constr. &Improvement:        $   33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                 $            4.29

                Interest 1/31/19 – 2/28/19                                                                       3.87         

                Interest 2/28/19 – 3/31/19                                                                      4.29

                                                                               Total                                   $   33,679.31

Denise Fiore, Treasurer

April 15, 2019

A motion was made to accept the Treasurer’s report by Commissioner R. Rifenburgh, seconded by Commissioner Bauer. All in favor.  So carried.

CORRESPONDENCE:

• Fire District Affairs newsletter for April – May
• Waterway Hose and Ladder Testing Services report for 2019
• RBC Wealth Management Account Statement for March 2019 – $382,834.65

BUILDINGS AND GROUNDS: Commissioner Bauer

Commissioner Bauer reported that the electrician told him that the buried electric line should be 18 inches deep.  Rather than moving it now, wait until the work putting down the new blacktop is done. 

INSURANCE: Commissioners R. Rifenburgh and Commissioner Miller

No Report

FIRE EQUIPMENT: Commissioner Bauer

• The light tower was fixed on 6013.
• Commissioner Bauer asked if the gear dryer can be used to just dry a small item such as gloves. There is not a way to just dry small items.

LOSAP: All Commissioners

No report

LAWS AND POLICIES: All Commissioners

• Commissioner R. Rifenburgh asked if all members have had their FIT tests. He said that they should have it done when they have their physicals. He doesn’t want a delay because the fit tests have to be done before they expire.  He doesn’t want to answer to OSHA because they have expired on the interior firefighters.

LEGAL: All Commissioners

No report.

OLD BUSINESS:

• The Treasurer reported that the present accountant, Mark Fitzgerald is retiring and recommends Brian Fitzgerald who is familiar with the town and the district finances to do our financial reporting and audit.
• Sexual Harassment: Commissioner S. Rifenburgh was planning on going to the Sexual Harassment training in Albany, but will not be able to because of a family commitment.

NEW BUSINESS:

None

CHIEFS REPORT:

There was one call for March:

• 3/27/19 – Mutual aid to Livingston for a brush fire.

Monthly drills/work details

3/25/19 – Brush fire/pump drill – airport – 10 firefighters attended

3/27/19 – OSHA training #1 – 16 firefighters attended

4/3/19 – OSHA Training #2 – 16 firefighters attended

3/22/19, 3/26/19,3/29/19 – Clean and setup for dinner

3/30/19 – Roast beef dinner

The Chief reported that the hoses and ladders passed the tests, but the suction hose on the portable pump did not.

Equipment should come back from those who have not had their OSHA class or do not intend to take the classes. The Chief will check with them. He thinks that there are several firefighters that may be attending at other firehouses.

A motion was made to pay the bills by Commissioner Bauer, seconded by Commissioner R. Rifenburgh.  All in favor.  So carried.

PUBLIC COMMENT:

• Bob Desmond suggested getting another quote for the accountant position.
• Captain Coon asked if six members can attend Flashover training in Hudson on October 27^th, $100.00 if a member of Fire Chiefs Association, $125.00 if not. The six members are Les Coon, Evan Decker, Colin Brown, Sam Williams, Josh Williams and Wes Werner.  Also, Assistant Chief Brown and Captain Coon would like to attend a course in Syracuse on June 13,2019 on Aggressive Interior Attack.  The cost is $385.00 each.

A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to approve attendance at these courses.  All in favor.  So carried. 

• The bill for refreshments at OSHA training was $251.50. The amount allowed without approval from the Commissioners is $200.00.  It should be watched more closely before expended funds.
• The estimated unexpended budget from 2018 is $13,000.00.
• FUEL USAGE: 101 gallons for the month.
• Captain Coon submitted a letter from his employer that he attended Sexual Harassment training at his job and asked if this would be acceptable to the Commissioners. A motion was made to accept by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.  All in favor.  So carried.

A motion was made to adjourn by Commissioner R. Rifenburgh seconded by Commissioner Bauer at 7:40 P.M.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

CLERMONT PLANNING BOARD

April 10, 2019

The Clermont Planning Board held its regular meeting on Wednesday, April 10, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller, Jennifer Phillips and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Brian Henchy, Attorney for the Town.

After review of the March 2019 minutes, a motion was made by Mary Howard, and seconded by Jennifer Phillips, to accept the minutes.  All in favor. So carried.

Pamela Haug, Moore Farm LLC, 301 Nevis Road, Tax Map ID #191.1-01-29, is seeking to subdivide 1 parcel into 3 parcels, with a 50’ right way.  Applicant will return with the completed application and needed additions to the survey.

Bruce Potts, 634 Church Avenue, Tax ID #180.00-01-5.111, is seeking to subdivide 1 parcel in to 3 parcels, consisting of 26.336 acres, 16.965 acres and 33.953 acres.  The Board voted on the motion by Mary Howard to require 3 perk tests and the placement of 3 wells and septics on each parcel.  Motion was made by Mary Howard, seconded by Jennifer Phillips, to accept the application, with the addition of the perc tests and well/septic locations added to the survey map.  A Public Hearing will be held on May 8, 2019.

Mary Marquardt and Charles Robinson spoke on the Red Wing mining operation.  There is no application currently before the Planning Board from Red Wing.

Windhorse Farm, 356 County Route 6, represented by Kurt Andernach, came before the Board regarding a new type of lighting for the parking lot at Windhorse.  The presented parking light pucks  are solar powered instead of pole mounted electric lights. More data and info will provided to the Planning Board.

Fook Chew, 14 Sharon Drive, Tax ID #191.4-2-5.4, submitted an application for a 54 panel solar project. 

Motion to adjourn was made by Mary Howard and seconded by Clayton Andrus.  All in favor. So carried.  The meeting adjourned at 9:20pm.

Respectfully submitted,

Desiree M Webber
Secretary

CLERMONT TOWN BOARD MINUTES

                                                                                    APRIL 1, 2019

The Clermont Town Board held its regular meeting on Monday, April 1, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson and Councilman Kris Gildersleev Councilman Evan Hempel was absent.  There were seven residents present.

Supervisor Staats opened the meeting with the salute to the flag.

MINUTES: The minutes were reviewed by the board and a motion was made to accept the minutes of the March meeting by Councilman Desmond, seconded by Councilman Gildersleeve, Councilwoman Brownson abstained as she was absent in March.  So carried.

TOWN CLERK’S REPORT: The Town Clerk presented a check for the General fund to the Supervisor in the amount of $352.38 and for Trust and Agency in the amount of $650.00 for March.

CORRESPONDENCE:

• Columbia County Household Hazardous Waste Collection day will be on Saturday, May 11^th from 8 AM to 12 PM at the County Highway Garage on Route 23B in Greenport.
• Office for the Aging Newsletter for April – June available on table.
• Code Enforcement Officer will not be in the office on Thursday, April 4^th.
• The Town Clerk’s office will be closed on Saturday, April 6^th and possibly on Saturday, April 13^th.
• Grievance Day will be held on Tuesday, June 4^th from 3 – 5 PM and 6 – 8 PM.
• The Village Green Easter Egg Hunt will be held on Friday, April 19^th from 6 – 7 PM.
• Pine Plains School would like to come to the May meeting to discuss the school budget.  Germantown and Red Hook Schools will also be contacted.
• Web Committee: There were no comments.
• Budget and Revenue reports through March 31^st were given to the board members.

COMMITTEE REPORTS:

• Councilman Desmond reported that the new highway truck has been received. 
• PARK COMMITTEE: Mary Howard reported that the next meeting of the committee will be on Sunday, April 7 from 5 – 7 P.M. The committee has been working on the design and layout of the entrance to the park which is required by DEC.  The committee has an amount of $5,688.00 and will add a fence and additional bulbs at a later date as financing is approved. If the board approves this financing, the committee will work with the highway department and plan to hold a community planting on June 15. Supervisor Staats said that the clay and port-o-potty will be moved from where it is now as soon as the ground is dryer. The committee is also working on signage prohibiting activities in the park. MOTION: A motion was made by Councilman Desmond to authorize spending $5,688.00 on the park entrance, seconded by Councilman Gildersleeve.  All in favor.  So carried.

• BANK OF GREENE COUNTY GRANT: Councilwoman Brownson applied for a grant from the Bank of Greene County in the amount of $2500.00 for the driveway entrance to the park in January.  She was hoping to hear back this week.  She will also apply for a grant from Iroquois Community Grant for additional money for the entrance.
• Councilman Gildersleeve will order the P.O.W. flag for the park.

OLD BUSINESS:

• Red Wing Gravel Mine is seeking to extend their permits.  Supervisor Staats spoke with Livingston Town Supervisor Jim Guzzi.  Livingston’s boards have ordered a traffic study.  Supervisor Staats will ask our code enforcement officer to issue a notice for them to come in to our Planning and Zoning boards so that they can take a look at their plans. If they are following the procedure to get the permits then we will go from there.

NEW BUSINESS:

• Supervisor Staats sent out requests for bids to several contractors for the building repair from May 15, 2018 hail storm. We have received payment from the insurance company for roof repair/replacement and painting Community House, Town Hall and Storage shed.  Two bids were received, Jennings Contracting and B/T General Contracting, as follows:

Jennings Contracting – Community House remove and replace roof shingles – $8860.20

                                      Storage building remove and replace metal roofing – $9100.00

B/T General Contracting – Storage building remove and replace metal roofing – $9500.00

                                      Community House remove and replace shingles -$11,164.00

                                      Town Hall scraping and painting west side, Storage area

                                      Clean and paint metal roof – $3300.00

 Community House scraping and painting west side and basement     door, repair screens – $4800.00

 Supervisor Staats will verify information in the bid and insurance   coverage.

MOTION: A motion was made to award the bid from Jennings Contracting for removal and replacing of shingles for Community House and Storage building roofing for $8,860.20 and $9,100.00. A motion was made to award the bid from B&T General Contracting for painting the Town Hall & Storage building and Community House for $4800.00 and $3300.00.  All in favor.  So carried.

• PUBLIC HEARING: A public hearing will be held on Monday, May 6^th at 6:45 P.M. for Local Law No. 1 of 2019 concerning the review and approval of lot line alterations in the Town of Clermont.

SUPERVISORS REPORT:

• Easter Egg Hunt – Friday, April 19^th 6 – 7
• Assessments: If anyone still feels that they still need to see the Assessor, please call and make an appointment.  Otherwise, Grievance Day will be June 4^th from 3-5 and 6 – 8PM. Supervisor Staats explained how the assessment does not necessarily make your taxes go up.

ABSTRACTS:

• A motion was made by Councilman Gildersleeve to approve Highway abstract #4, vouchers #22 – 32 in the amount of $71,907.86, seconded by Councilwoman Brownson.  All in favor.  So carried.
• A motion was made by Councilman Desmond to approve General abstract #4A, vouchers #93-110 in the amount of $6,297.24, seconded by Councilman Gildersleeve.  All in favor.  So carried.
• A motion was made by Councilman Desmond to approve Prepaid General Abstract #4, vouchers #90-92 in the amount of $263.59, seconded by Councilwoman Brownson.  All in favor.  So carried.
• A motion was made by Councilwoman Brownson to approve Trust & Agency abstract #3, vouchers 3 – 7, in the amount of $485.00, seconded by Councilman Desmond.  All in favor.  So carried.  
• PUBLIC COMMENT:
• Travis Sterrett asked about screening in the park and why nothing has yet been done about it.  It was explained that the committee has been working on the entrance, which has to be done because DEC requires it to be done.  Screening is on their list to be looked at.
• Charles Robinson talked to the board about Red Wing Properties efforts to extend their mining permit and modify to import gravel for processing.  He is urging the Town of Clermont to be involved and speak to William Jackaway who is the representative on the issue from the Milan Town Board.
• Ron Miller asked about the location of the clay and port-o-potty at the Hettling park.  They will be moved as soon as the ground is dryer.

A motion was made to move into executive session to discuss pending litigation by Councilman Gildersleeve, seconded by Councilwoman Brownson at 7.55 P.M. All in favor.  So carried.

A motion was made to come out of executive session by Councilwoman Brownson, seconded by Councilman Gildersleeve at 8:35 P.M. All in favor.  So carried.

A motion was made to adjourn by Councilwoman Brownson, seconded by Councilman Desmond at 8:35 P.M. So carried.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

Clermont Zoning Board of Appeals

1795 Route 9
Germantown, New York 12526

March 27, 2019

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, John Rusconi, Luke Kumburis, Don Van Wagner and Phyllis Heiko, as well as, Ben Peacock, the new alternate. 

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting.  A motion to accept the minutes was made by Luke Kumburis, seconded by John Rusconi.  All in favor.  So carried.

Paul and Queenie Clemente, 18 Buckwheat Road, Tax ID # 181.3-2-2, Motion was made by Dom Van Wagner, seconded by Luke Kumburis, to continue the Public Hearing for the Clemente project.  All in favor.  So carried.  Notes from George Schmitt the Town Engineer, were incorporated into the site plan.  The barrier for the North corner will be reinforced concrete with a brick veneer to protect the sunken area from a potential motor vehicle accident.  Hank Himelright read the SEQRA with a recommendation for a negative declaration.  Motion was made for a negative declaration by Don Van Wagner, seconded by John Rusconi.  All in favor, so carried.  The Board was asked if they were in favor of the North entryway.  All in favor.  So carried.  The Board was asked if the were in favor of the southern brick addition.  All in favor.  So carried.

Anne Katrin Spiess, 356 County Route 6, Tax ID #179.-1-48, motion was made by Phyllis Heiko, seconded by Don Van Wagner, to continue the Public Hearing for Katrin Spiess solar panel project.  All in favor.  So carried.  Motion to return to the regular meeting was made by Phyllis Heiko, seconded by Don Van Wagner. All in favor.  So carried.

Greg and Donna Fingar, 122 Mill Road, Tax ID #180.-2-56, represented by Carl Whitbeck, are requesting an interpretation of the zoning law for a subdivision.  Motion to accept the application as complete was made by Don Van Wagner, seconded by John Rusconi.  All in favor.  So carried.  The Public Hearing is s et for April 24, 2019.

Fook Chew, 14 Sharon Drive, Tax ID #191.4-2-54, represented by Momentum Solar from Plainview, NY, is seeking a Special Use Permit and Area Variance to add ground mounted solar panels to their property.  A Public Hearing is set for April 24, 2019.

Some discussion was held regarding the Greg and Donna Fingar project.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting of January 2019 (there was no February meeting).  A motion to accept the minutes was made by Luke Kumburis, seconded by John Rusconi.  All in favor.  So carried.

Motion was made to adjourn by Phyllis Heiko, seconded by Luke Kumburis.    All in favor.  So carried.  The meeting closed at 9:05pm.

Respectfully submitted,

Desiree M. Webber, Secretary Date: 

FIRE COMMISSIONERS MEETING

                                                            MARCH 18, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, March 18, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Ronald Rifenburgh.  Others present were Chief Lloyd Kukon,Treasurer Denise Fiore, Captain Les Coon, Assistant Chief Collin Brown and resident and Milan Firefighter Al Sardaro

Chairwoman Rifenburgh opened the meeting with the salute to the flag.

MINUTES: After review, a motion was made by Commissioner Miller to accept the minutes of the February meeting, seconded by Commissioner Bauer.  All in favor.  So carried.

TREASURER’S REPORT:

March 18, 2019 Fire Commissioners’ Treasurer’s Report               

RE:  February 2019

Total Amount of February 2019 Invoices Paid                                 $ 15,149.83

RE:  March 2019

Proposed March 2019 Invoices                                             $ 5,159.10

Paid March 2019 Invoices                                                        2,622.81  

                                                Total                                                                   $ 7,781.91

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance                                                        $ 217,102.11*

*Includes interest paid on 2/28/19 in the amount of $33.85

Checking Balance                                                                                              5,550.78           

Less Outstanding Checks                                                                                2,728.05

Checking Balance to Date                                                                              2,822.73

Money Market & Checking A/C Total                                                $ 219,924.84

Capital Reserve Fund for Fire Equipment                                        $   29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                                                                                Total                                $   29,735.81                                                                                                                                           

Capital Reserve Fund for Constr. &Improvement:        $   33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                $            4.29

                Interest 1/31/19 – 2/28/19                                                                     3.87

                                                                               Total                                $   33,675.02

Denise Fiore, Treasurer

March 18, 2019

A motion was made by Commissioner Bauer, seconded by Commissioner Miller to accept the Treasurer’s report.  All in favor.  So carried.

CORRESPONDENCE:

• Received a card from Anthony Hill, formerly of Penflex, that he is now with Firefly Admin, Inc. Service Awards Programs.
• Received Commissioner S. Rifenburgh’s Commissioner’s Training Certificate
• RBC Wealth Management account statement for February $382,084.50.
• CMH sent new forms for Cancer History and Disability History which they suggest be added to the physical package handed to new applicants.
• Doyle Security is now joining with Commercial Instruments and Alarm systems.
• Physicals were received for James Potts, Sr. and Ronald Rifenburgh.  Upon reviewing these forms used for private doctors it was decided to change the requirements for Category C – Exterior Support and Category D – Administrative/Fire Police.  Commissioner S. Rifenburgh will work on this.

BUILDINGS AND GROUNDS: Commissioner Bauer

• Commissioner Bauer reported on the paving of Station #1.  The quote that we have from Colarusso’s is to pave station #1 with 3 inches of binder on top of existing asphalt and top with 1.5 inches of 9.5 mm top for $15860.00, materials to be hauled by ACS. May request fire department for traffic control while work is being done. Also, would need approval to have Steve Werner of B&K Electric to move the electric so it is not under the blacktop.  The funds for blacktop are in the budget. A motion was made by Commissioner R. Rifenburgh to approve work being done by Colarusso’s and B&K Electric, seconded by Commissioner Miller.  All in favor.  So carried.
• Commissioner Bauer also said that Richard Bauer will still be doing the mowing at Station #1.

INSURANCE: Commissioner R. Rifenburgh and Miller

• Commissioner Miller will contact insurance company with questions from last months meeting.

FIRE EQUIPMENT: Commissioner Bauer

• The new microphones have come in.
• The light tower is being repaired for a missing pin.

LOSAP: All Commissioners

• The Length of Service Awards reports for 2018 have been completed and needs signatures.  The report has also been posted at Station #2.  There are several who have not made any fire calls and Commissioner R. Rifenburgh wants to know if they have any gear or pagers.  The Chief will be getting those items back from Tyler Case and Pete Cichetti.
• Commissioner R. Rifenburgh said there should be 12 drills per year for LOSAP and they should be done in our district.
• The three new members this year will be in the new LOSAP program which took effect January 1, 2019. They are Evan Tompkins, Thomas O’Connell and Christopher Farewell.

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

After the resignation of Commissioner Laurence Saulpaugh, it is necessary to nominate a new vice Chairman.  A motion was made by Commissioner S. Rifenburgh to nominate Commissioner Ronald Miller as new Vice Chairman, seconded by Commissioner R. Rifenburgh.  All in favor.  So carried.

OLD BUSINESS:

• AUDIT: The Treasurer, Denise Fiore, reported that the State comptroller has asked for a fixed assets report in the audit report, and that the accountant will work on that.
• TRUCK BOND: The Treasurer has talked to the Bank of Greene County regarding the bond for the new truck. On a seven year term bond, the interest rates are  3.25% and 2.89%. 
• The open Lieutenants position was not brought up at the last fire company meeting and they have said that it will be brought up at the April meeting.

NEW BUSINESS:

• Chairwoman Rifenburgh said that the Association of Fire Districts is holding a sexual harassment training in Albany on May 4th and she would like to attend.  The cost is $125.00. A motion was made by Commissioner Miller and seconded by Commissioner Bauer for Chairwoman Rifenburgh to attend and pick up a check from the treasurer before the next meeting.  All in favor. So carried.
• Chairwoman Rifenburgh told the Commissioners that at the training it was suggested that we have a Deputy Treasurer and Deputy Secretary.
• It was also learned that when the fire company is going to hold fund raising/benefits they are supposed to ask the District.
• Also, the Chief cannot be the maintainer of the firehouse. ie: the cleaner of the building.

CHIEFS REPORT:

There were five calls for February:

1. 2/11/19 – AAPI – County Route 8 and Hill n Dale Road
2. 2/15/19 – Alarm Activation – 694 Church Ave.
3. 2/21/19 – Alarm Activation – 726 Woods Road
4. 2/21/19 – Alarm Activation – 600 Woods Road
5. 2/22/19 – Alarm Activation – 726 Woods Road

Drills:

2/25/19 – Drill SCBA review packs, Non SCBA members reviewed trucks/operations and location of tools – 10 firefighters present (+ Les Coon at FAST)

2/16/19 – SCBA initial training for Evan Tompkins, refresher for Thomas O’Connell – administered by Les Coon.

The FIT Test been not been scheduled because they don’t have someone who is certified to do the test.  Livingston will have a certified technician so maybe we can do it with them.  The Chief will check into it.

Commissioner R. Rifenburgh asked Captain Coon if he knows what happened to the fire extinquisher from one of the trucks. It has been replaced on the truck.

MOTION: A motion was made to pay the bills by Commissioner Miller, seconded by Commissioner Bauer.

PUBLIC COMMENT:

There was discussion about having maps of the Clermont Fire District and Bob Desmond said the map of the town in Town Hall could be used but it does include the parcels which are in the Livingston Fire District.

Assistant Chief Collin Brown said that at the Officers meeting they discussed the possibility of building an office at station #1 where files can be kept and locked up.  At the present there is no safe place to leave them.  May be able to get donated materials.  They can come back with a more concrete plan next month.

Commissioner R. Rifenburgh asked if there was anything new on the missing radio and three microphones.  A claim should be filed with the insurance company after getting a quote on the items.

Al Sardaro told the Commissioners that they use Bud Carey as a certified technician for the FIT tests. He also expressed interest in the open Commissioners position.  He has been a member of the Milan Fire Department for thirty-two years, a past Chief and has lived in Clermont on Shields Road for 22 years.  The board thanked him for his interest and will let him know.

Fuel Report: 36.5 gallons

A motion was made to adjourn at 8:25 by Commissioner R. Rifenburgh, seconded by Commissioner Miller. All in favor.  So carried.

Respectfully submitted,

Mary Helen Shannon

Secretary, Clermont Fire District

CLERMONT PLANNING BOARD

March 13, 2019

The Clermont Planning Board held its regular meeting on Wednesday, February 13, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller, Tom Jantzen, Jennifer Phillips and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town.

After review of the February 2019 minutes, a motion was made by Mary Howard, and seconded by Jennifer Phillips, to accept the minutes.  All in favor. So carried.

Motion to close the regular meeting and open the Public Hearing for the Jantzen project was made by Ron Miller, seconded by Jennifer Phillips.  All in favor.  So carried.

Tom and Nancy Jantzen, 199 Commons Road, Tax ID# 192-1-28, represented by George Schmitt, for the addition of an accessory apartment.  Matthew Griesemer read the SEQRA, recommending the Board declare a negative impact.  Motion to declare a negative impact was made by Mary Howard, seconded by Clayton Andrus.  All in favor.  So carried.  Motion to approve the Jantzen project as presented was made by Jennifer Phillips, seconded by Nathan Hempel.  All in favor.  So carried.

Anne Katrin Spiess, 356 County Route 6, Tax ID# 179.-1-48, represented by Eric Maskell of Natural Energy Solutions, came before the Board presenting the plan for tracker solar panels for the applicants home.  After discussion by the Board, there were no additional comments.  Motion was made to close the Public Hearing was made by Ron Miller, seconded by Tom Jantzen.  All in favor.  So carried.  Approval is pending the outcome from the ZBA. 

Motion to close the regular meeting and open the Public Hearing for the Spiess project was made by Tom Jantzen, seconded by Jennifer Phillips.  All in favor.  So carried.

Carl Whitbeck appeared before the board representing Greg and Donna Fingar, asking to subdivide/  The application was accepted pending review by the ZBA for interpretation.  Motion to refer the application to the ZBA for interpretation was made by Mary Howard, seconded by Nathan Hempel.  All in favor.  So carried.

Motion to adjourn was made by Mary Howard and seconded by Ron Miller.  All in favor. So carried.  The meeting adjourned at 8:40pm.

Respectfully submitted,

Desiree M Webber
Secretary

CLERMONT TOWN BOARD MINUTES

                                                               MARCH 4, 2019

The Clermont Town Board held its monthly meeting on Monday, March 4, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Evan Hempel and Councilman Kris Gildersleeve.  Councilwoman Dawn Brownson was absent.  There were five residents present. 

Supervisor Staats opened the meeting with the salute to the flag.

EXECUTIVE SESSION: A motion was made to enter into executive session at 7:00 P.M. to discuss litigation matters by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

A motion was made to come out of executive session at 7:35 P.M. by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor.  So carried.

MINUTES: After reviewing the minutes of the February meeting a motion was made to accept the minutes by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor. So carried.

TOWN CLERK’S REPORT: The Town Clerk read the February Town Clerk’s report and presented the Supervisor with a check for the General fund in the amount of $181.50 and for Trust & Agency for $317.50.  

CORRESPONDENCE:

• Hudson Valley Distillers in Clermont is holding a Grand Reveal of remodeled tap room with beer, cider and wine dispensing systems to be held on March 9^th.
• Keeping our Seniors Safe shredding program to be held March 18 to March 29^th.
• The assessment inventory and valuation data is available for examination and review with the Assessor by appointment on March 5^th and March 12^th from 10:00 AM to 12:00 PM. 
• Office for the Aging will be holding three discussions on aging issues March 15 from 10 AM to 12 PM at Palatine Manor, May 23r from 10 AM to 11 AM at Office for the Aging and June 5^th from 12:30 PM to 1:30 PM at Office for the Aging, 325 Columbia Street, Hudson.
• The Supervisor handed out the budget and revenue reports for February 28, 2019 to the board members.
• Website: There was no correspondence or any questions.

COMMITTEE REPORTS:

• Councilman Desmond reported that the new highway truck should arrive this week.  He also thanked the highway department for the work they have been doing during the recent storms.
• Councilman Hempel reported that there were some meetings about the new website and it is coming together.
• Councilman Gildersleeve reminded us that the outdoor burn restrictions go into effect on March 16^th thru May 14th.

OLD BUSINESS:

• DEC: Supervisor Staats reported that he had a conference call this month with the town engineer, attorney and the Department of Environmental Conservation to discuss the recent invoices, which were received regarding the remediation of the brownfields. We questioned whether or not we were responsible for these charges. The State did audit the claims and found that this was for work that was done at the site. We will have to pay the invoices or they will find us responsible to pay for the entire remediation. The invoices are on this month’s abstract to be paid.
• DEVEREUX ADVANCES BEHAVIORAL HEALTH: The Town attorney and Supervisor Staats met in Poughkeepsie with the State and a representative of Devereaux.  They listened to our arguments regarding the loss of taxes on the property they are looking to purchase at 32 Scenic Hill Drive and the other parcels that have been removed from the tax rolls. Supervisor Staats asked for a motion to approve Resolution #39-2019 to have our Town Attorney enter into an agreement with Devereaux, which was made by Councilman Desmond and seconded by Councilman Gildersleeve.  All in favor.  So carried.

NEW BUSINESS:

• Budget amendment No. 1 of 2019: The Town Board authorized the Supervisor to make budget amendments to transfer $25,000 from the General Fund’s Appropriated fund balance into the Brownfields account A-7110.42 to cover DEC invoices. The motion was made by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.
• REVIEW SCOPE OF WORK FOR BIDS: The Supervisor would like to put the repairs for the Community House roof, Storage building roof and Town Hall & Community House painting out to bid.  The damage is the result of the hail storm on May 15^th, 2018. He will send bids out to local contractors to be returned and read at the April 1^st meeting.

SUPERVISORS REPORT:

• COUNTY SUMMER YOUTH PROGRAM: The County will be hiring 18 to 23 young adults between the ages of 18 – 24yrs.old for positions in the county. They must provide proof of enrollment in school, pass a drug test and physical. They can work up to 40 hours at $12.00 per hour. If anyone is interested they should contact the Supervisor or Town Clerk.
• SOUTHERN COLUMBIA LITTLE LEAGUE & SOFTBALL: The Southern Columbia Little League and Softball League is seeking players 4 years old and up. Go to the website SCYSPORTS.COM for information.
• COUNTY: The North Bay proposed park on the landfill in Hudson does not seem to be going forward. Supervisor Staats proposed fenced in solar panels but it doesn’t seem that the Supervisors want to do anything on it. 
• RECYCLE PERMITS: The recycle permits have been selling.  Currently there are three permits available, regular, senior and out of county.  It is believed that there are some coming from out of state with their garbage, so the county is looking into that.

ABSTRACTS:

• A motion was made by Councilman Desmond, seconded by Councilman Hempel to approve Trust & Agency abstract #2, vouchers #,4,5,6 in the amount of $533.82.  All in favor.  So carried.
• A motion was made by Councilman Hempel, seconded by Councilman Gildersleeve to approve Highway abstract #3, vouchers #13-21 in the amount of $15,366.21.  All in favor.  So carried.
• A motion was made by Councilman Gildersleeve, seconded by Councilman Hempel to approve General abstract #3A, vouchers #59 – 89 in the amount of $32,463.34.  All in favor.  So carried.
• A motion was made by Councilman Desmond, seconded by Councilman Hempel to approve General pre-paid abstract #3, vouchers #56,57,58 in the amount of $305.08.  All in favor.  So carried.  

PUBLIC COMMENT:

Mary Howard: Park – A site analysis has been completed by members of the park committee. Mary thanked Amy Parella, Lindsey Shute and other members for their work on this. The next meeting will be held on Sunday, March 17^th at 6:00 P.M.

Phyllis Heiko:  Recently, there have been ATV’s using the park and since the committee has been working so hard to make the park usable she would like to see signs prohibiting certain activities. This was brought up at a past meeting. The board suggested that the committee look into this and the placement of the signs. Councilman Desmond suggested that listing limited prohibited uses on the sign and a complete list be available on a pamphlet.

Charles Robinson: The mining permit for Red Wing Properties mining operation on County Route 19 in Clermont is expiring on 9/13/2021.  They are applying to extend their mining operation from property on County Route 19 and truck to their mining facility on County Route 19 in Clermont.  He is a resident of Clermont, living on the Roe Jan Kill, Turkey Hill Road, and is asking Clermont to get involved with this effort to stop the expansion of the mine and use of County Route 19 to haul the materials. There is a website to learn more about this at Livingston Neighbors.org.

A motion was made to adjourn 8:40 P.M.by Councilman Gildersleeve, seconded by  Councilman Hempel. All in favor.  So carried.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

The February Zoning Board of Appeals meeting for February 2019 was cancelled due to weather conditions.

                                               CLERMONT FIRE COMMISSIONERS

FEBRUARY 18, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, February 18, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller and Commissioner Raymond Bauer.  Also present were Fire Chief Lloyd Kukon, Treasurer Denise Fiore, 2^nd Lt. Samuel Williams, Firefighter Josh Williams, Robert Desmond and Peter Fingar of Fingar Insurance who went over the policy with the Commissioners.

Mr. Fingar went over the policy, what is covered, limits of liabilities and replacement costs. He was asked to add the gear dryer, purchased last year, to the policy at a value of $5200.00.  He will also change the replacement cost of the 1987 GMC Step van to $25,200 and the 1988 International to $76,000. The premium increased $300.00 over last year. There were some questions asked which he will look into.

MINUTES: A motion was made by Commissioner Miller, seconded by Commissioner R. Rifenburgh to approve the Organizational meeting of January 21, 2019.  All in favor.  So carried.

A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to approve the regular meeting minutes of January 21, 2019.  All in favor.  So carried.

TREASURER’S REPORT:

February 18, 2019 Fire Commissioners’ Treasurer’s Report                           Page 1 of 1

RE:  January 2019

Total Amount of January 2019 Invoices Paid                       $ 3,513.50

RE:  February 2019

Proposed February 2019 Invoices                                         $ 12,506.05

Paid February 2019 Invoices                                                      2,643.78

                                                Total                                                                  $    15,149.83

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance                                                        $   67,691.26*

*Includes interest paid on 1/31/19 in the amount of $8.62

  Does not include deposit $164,377.00 made on 2/15/2019

Checking Balance                                                                                              3,851.43            

Less Outstanding Checks                                                                                2,769.47

Checking Balance to Date                                                                              1,081.96

Money Market & Checking A/C Total                                                 $68,773.22

Capital Reserve Fund for Fire Equipment                                         $29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                    $         3.78

                                                                                Total                                  $29,732.39                                                                                                                            

Capital Reserve Fund for Constr. &Improvement:          $33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                          $         4.29

                                                                               Total                                   $33,671.15

Denise Fiore, Treasurer

February 18, 2019

A motion was made by Commissioner R. Rifenburgh to approve the Treasurer’s report, seconded by Commissioner Miller.  All in favor.  So carried.

CORRESPONDENCE:

• PHYSICALS: Received for Les Coon, Thomas O’Connell, Evan Tompkins, Lloyd Kukon and Larry Saulpaugh.
• MacBoston 18 Truck – 2019 Winter Training Seminar to be held in Halfmoon on Residential Fire Sprinkler systems and Post traumatic syndrome.
• RBC Account Statement – January $379,434.52

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• At last month’s meeting, a request for proposal was put out for cleaning services for Station #1 and the bays at Station#2.  A proposal was received from Lloyd Kukon to clean both for $95.00 per month. A motion was made by Commissioner Bauer to accept the bid, seconded by Commissioner Miller.  All in favor.  So carried.

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• Pager was sent out and it was repaired by Motorola for $200.00.  It will be programmed.
• The Assistant Chief reported that there is a missing radio and several missing microphones. The missing radio was discovered at a drill on January 28 and seem to be swapped out from truck #60-13.  Asst. Chief Brown is talking to the state police about it.

INSURANCE: Commissioner R. Rifenburgh and Miller

No Report

LOSAP: All Commissioners

• Original call sheets and original training certificates will be kept for the year together to be used in computing for LOSAP benefits.

LAWS AND POLICIES: All Commissioners

No Report

OLD BUSINESS:

None

NEW BUSINESS:

• The Treasurer reported that the yearly audit report received an extension due to our accountant having had surgery.
• The check received from the town for payment of taxes has been deposited.
• The Treasurer, Denise Fiore, has decided to sell her home and relocate. She will help a new treasurer that the Commissioners appoint.
• Fuel Oil cost $2.25 from Main Care Energy at state price.

CHIEFS REPORT:

There were two calls for the month of January:

1/8/19 – Mutual Aid (Livingston) – 16 Major Road – 9 firefighters

1/26/19 – Pump out – 1678 Route 9 – 6 firefighters

Drill:

1/28/19 –  Radio Communications – 9 firefighters

• OSHA Class will be held on Wednesday, February 20^th.
• Chief would like to purchase a CO Detector from Fire End for $315.00. It works on regular batteries and has auto shutoff.  Tivoli and Red Hook are using this type.
• There are several members in fire school and later in April will need permission to take a truck to a fire school. 
• At this time there is no county mutual aid plan but it is being worked on.  They are also working on radio frequencies.

A motion was made by Commissioner Saulpaugh, seconded by Commissioner Bauer to approve the Chief to purchase a CO detector from Fire End for $315.00. All in favor.  So carried.

MOTION TO PAY BILLS:

A motion was made to pay the bills by Commissioner Bauer, seconded by Commissioner Saulpaugh.  All in favor.  So carried.

PUBLIC COMMENT:

Josh Williams has his certificates to qualify for the position as 1^st Lt. but he does not have the necessary two years as required.  There was an election by the company but at the time Josh did not have the qualifications to take the position.  There was someone else also running for the position who did qualify.  Commissioner Saulpaugh feels that he did not resign from the membership and was still actively doing things with the company.  It was discussed and suggested that this be brought up at the fire company meeting and they hold another election. The company could waive the requirements of having to be in the district for two years consecutively. The Commissioners feel that he would do a good job but that the company should hold the election over under the circumstances.

Commissioner R. Rifenburgh asked to have the minutes reflect that Commissioner Larry Saulpaugh had not apologized for his outburst and language at the previous month’s meeting.

Commissioner Saulpaugh exchanged words with Commissioner Rifenburgh and then wrote his resignation letter and as he left the building, offered his apologies to all.

With the submission of the resignation, a roll call vote was held on whether to accept the resignation submitted by Commissioner Laurence Saulpaugh as follows:

                        Ronald Rifenburgh – yes

                        Raymond Bauer – no

                        Ronald Miller – no

                        Susan Rifenburgh – yes

This was not a unanimous vote either aye or nay.

A motion was made to adjourn by Commissioner R. Rifenburgh, seconded by Commissioner Miller at 8:40 P.M.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

CLERMONT PLANNING BOARD

February 13, 2019

The Clermont Planning Board held its regular meeting on Wednesday, February 13, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller, Tom Jantzen, Jennifer Phillips and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Brian Henchy, Attorney for the Town.

After review of the January 2019 minutes, a motion was made by Mary Howard, and seconded by Ron Miller, to accept the minutes.  All in favor. So carried.

Anne Katrin Spiess, 356 County Route 6, Tax ID# 179.-1-48, represented by Eric Maskell of Natural Energy Solutions, came before the Board presenting the plan for tracker solar panels for the applicants home.  The planned site will not be visible from neighboring homes or County Route 6.  The Board reviewed the site plan.  Jennifer Phillips explained the need for additional wording regarding replacement of existing screening should it become necessary in the future.  Mary Howard made a motion to accept the application as compete.  Seconded by Nathan Hempel.  All in favor.  So carried.  A Public Hearing will be held at the March 13, 2019 meeting.

Tom and Nancy Jantzen, 199 Commons Road, Tax ID# 192-1-28, represented by George Schmitt, for the addition of an accessory apartment.  Motion to close the regular meeting was made by Mary Howard, seconded by Nathan Hempel.  All in favor.  So carried.  Motion to open the Public Hearing was made by Ron Miller.  Seconded by Clayton Andrus.  All in favor.  So carried. There were no attendees in the audience for comments.  Decision from the Board is pending the County Planning Board approval.  SEQRA will be read at the March 13, 2019 meeting.   

Motion to adjourn was made by Mary Howard and seconded byTom Jantzen.  All in favor. So carried.  The meeting adjourned at 8:25pm.

Respectfully submitted,

Desiree M. Webber, Secretary