The Village Green Easter Egg Hunt Cancelled.
Due to Coronavirus (COVID-19) and recommendations and efforts to prevent spreading of the virus, the Village Green Easter Egg Hunt will be cancelled for April 2020.
Due to Coronavirus (COVID-19) and recommendations and efforts to prevent spreading of the virus, the Village Green Easter Egg Hunt will be cancelled for April 2020.
The Clermont Town Board will hold a special meeting to discuss further park plans for the Hettling Park on Monday, March 16th, 2020 at 6:30 P.M. at the Town Hall, 1795 Route 9, Clermont and to discuss any other business, which may come before the board. All interested parties are invited to attend. |
CLERMONT TOWN BOARD MINUTES
MARCH 2, 2020
The Clermont Town Board held its regular meeting on Monday, March 2, 2020 at 7:00 P.M. at
the Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilwoman Lindsey Lusher Shute and Councilman Kris Gildersleeve. There were three others present.
Supervisor Staats opened the meeting with the salute to the flag. A motion was made to move into executive session to discuss contract negotiations by Councilman Desmond, seconded by Councilman Gildersleeve at 7:00 P.M. All in favor. So carried. A motion was made to come out of executive session at 7:25 by Councilman Gildersleeve, seconded by Councilwoman Brownson. All in favor. So carried.
MINUTES:
A motion was made to accept the minutes by Councilwoman Brownson, seconded by Councilwoman Lusher Shute. All in favor. So carried.
TOWN CLERK’S REPORT: The Town Clerk presented a check for the General Fund to the Supervisor in the amount of $345.11.
CORRESPONDENCE:
COMMITTEE REPORTS:
OLD BUSINESS:
NEW BUSINESS:
A motion was made to approve by Councilwoman Brownson, seconded by Councilman Gildersleeve. All in favor. So carried.
SUPERVISORS REPORT:
ABSTRACTS:
PUBLIC COMMENT:
None
A motion was made by Councilman Gildersleeve, seconded by Councilwoman Lusher Shute to adjourn at 8:05 P.M.
Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk
CLERMONT FIRE COMMISSIONERS
FEBRUARY 17, 2020
The Clermont Fire Commissioners held their monthly meeting on Monday, February 17, 2020 at 7:00 P.M. at the Town Hall. Those in attendance were Commissioner Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Joseph Scott, Jr. Also present were Chief Lloyd Kukon, 1st Assistant Evan Decker, Treasurer Denise Fiore, Robert Desmond and Peter Fingar of Fingar Insurance Agency.
Chairwoman Rifenburgh opened the meeting with the salute to the flag.
MINUTES: A motion was made to accept the minutes of the January 20, 2020 Organizational Meeting and the regular meeting by Commissioner Saulpaugh, seconded by Commissioner Miller. All in favor. So carried.
Chairwoman Rifenburgh introduced Peter Fingar of Fingar Insurance Agency to speak to the board regarding our insurance coverage for 2020-2021. He went over all of our coverage and the limits of liability for each. Our liability limit for Mutual aid is $1,000,000.00 with an umbrella amount of $3,000,000.00. Our premium is increased by $312.00 to $12,217. Of this, the fire company will pay $1,869. The Commissioners thanked him for coming in.
TREASURERS REPORT:
February 17, 2020 Fire Commissioners’ Treasurer’s Report
RE: January 2020
Total Amount of January 2020 Invoices Paid________________$ 4,885.39
RE: February 2020
Proposed February 2020 Invoices ________________________$ 17,364.66
Paid February 2020 Invoices _____________________________$ 2,892.30
——————————-Total_____________________________$ 20,256.96
Reconciliation of Accounts
The Bank of Greene County Balances to Date
Money Market Checking Balance________________________$ 75,507.52*
*Includes interest paid on 1/31/2020 in the amount of $10.02
Does not include deposit $167,664.00 made on 2/10/2020
Checking Balance______________________________________$ 3,219.94
Less Outstanding Checks________________________________$ 2,200.50
Checking Balance to Date_______________________________$ 1,019.44
Money Market & Checking A/C Total______________________$ 76,526.96
Capital Reserve Fund for Fire Equipment__________________$41,786.91 (as of 12/31/19)
—-Interest 1/1/2020 – 1/31/2020________________________$ 5.30
—————————————————–Total_______________$41,786.91
Capital Reserve Fund for Constr. &Improvement: __________$ 33,717.36 (as of 12/31/19)
———–Interest 1/1/2020 – 1/31/2020________________________$ 4.28
——————————————————Total_______________$ 33,721.64
Denise Fiore, Treasurer
February 17, 2020
A motion was made by Commissioner Saulpaugh, seconded by Commissioner Miller to accept the Treasurers report for February. All in favor. So carried.
CORRESPONDENCE:
COMMITTEE REPORTS:
BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh
The chief has been talking with Commissioners Bauer and Saulpaugh on this.
INSURANCE: Commissioners Miller and Scott
FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh
LOSAP: Commissioners S. Rifenburgh ad Miller
LAWS AND POLICIES: All Commissioners
No report
LEGAL: All Commissioners
No report
OLD BUSINESS:
None
NEW BUSINESS:
CHIEFS REPORT:
There were five calls in January as follows:
1/6/20 – CO Detector activation – 149 Common s Road
1/10/20 – Automatic Fire alarm – 651 County Route 6
1/12/20 – Automatic Fire Alarm – 651 County Route 6
1/22/20 – Chimney Fire – 930 Woods Road
1/27/20 – Automatic Fire Alarm – 726 Woods Road
Monthly Drills/Work Details
1/6/20 – Officers Meeting – 6 firefighters attended
1/27/20 – Ice Rescue Drill – 7 firefighters attended
1/29/20 – Ice Rescue Drill – Airport – 7 Firefighters attended
1/30/20 – Special Detail – Bingo at Firemens Home – 7 firefighters attended
A motion was made by Commissioner Bauer, seconded by Commissioner Saulpaugh to pay the bills with the addition of $170.03. All in favor. So carried.
Commissioner Bauer submitted the fuel report showing 125.7 gallons used.
A motion was made to adjourn at 8:40 P.M. by Commissioner Bauer, seconded by Commissioner Miller.
Respectfully submitted,
Mary Helen Shannon, Secretary
Clermont Fire District
CLERMONT TOWN BOARD MINUTES
FEBRUARY 3, 2020
The Clermont Town Board held its regular meeting on Monday, February 3, 2020 at 7:00 P.M. at the Town Hall. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilwoman Lindsey Lusher-Shute and Councilman Kris Gildersleeve. Others present were Mary Howard, Park Committee chair, Amy Parrella, Mary Louise Kalin, Ellen Earle, Anthony Finta, Jennifer Phillips, Phyllis Heiko, Dianne O’Neal, Ray Tousey and two others.
Supervisor Staats opened the meeting with the salute to the flag. He introduced Mary Howard and Amy Parrella who presented the Park committees recommendations on the Hettling and Clermont Park development. These recommendations were compiled from the committee reports and the survey which was sent out to residents seeking input for the park. The plan for short term and long-term goals, phases of development and budgeting were discussed. The board will review the plan and any questions that they have will be discussed at future meetings. Ms. Parrella will be able to amend the plan as needed based on the changes/corrections from tonight’s meeting and future meetings. A sub-committee will be set up utilizing current members. Mary Howard will not be able to chair any longer. She thanked all the committee members and the town board. The board thanked Mary and all the committee members for their hard work.
MINUTES:
TOWN CLERK’S REPORT:
The Town Clerk presented the Supervisor with a check for the General Fund in the amount of $1,167.89 and a check for Trust and Agency in the amount of $2,250.00.
CORRESPONDENCE:
COMMITTEE REPORTS:
OLD BUSINESS:
NEW BUSINESS:
SUPERVISORS REPORT:
ABSTRACTS:
A motion was made by Councilman Desmond to approve Trust & Agency abstract #2, voucher #2 in the amount of $250.00, seconded by Councilman Gildersleeve. All in favor. So carried.
A motion was made by Councilwoman Brownson to approve General prepaid abstract #2, vouchers #14-16 in the amount $288.24, seconded by Councilman Desmond. All in favor. So carried.
A motion was made by Councilwoman Lusher-Shute to approve Highway abstract #2, vouchers #3 – 14 in the amount of $8,450.78, seconded by Councilwoman Brownson. All in favor. So carried.
A motion was made by Councilman Gildersleeve to approve General abstract #2A, vouchers #17-43 in the amount of $7,450.42, seconded by Councilwoman Brownson. All in favor. So carried.
Public Comment:
Mary Howard suggested signs at venues to alert neighboring properties that there will be an event or of a subdivision or lot line adjustment.
The meeting was adjourned on a motion made by Councilman Desmond, seconded by Councilman Gildersleeve at 9:10 P.M.
Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk
CLERMONT FIRE COMMISSIONERS
ORGANIZATIONAL MEETING
JANUARY 20, 2020
The Clermont Fire Commissioners held their Organizational Meeting on Monday, January 20, 2020 at 7:00 P.M. at the Town Hall. Those present were Commissioner Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller and Commissioner Raymond Bauer. Commissioner Joseph Scott was absent due to sickness. Also present was Treasurer Denise Fiore, Chief Lloyd Kukon, 1st Assistant Chief Evan Decker, Josh Williams, 2nd Lieutenant Samuel Williams and Robert Desmond.
Treasurer Denise Fiore opened the meeting with the salute to the flag.
Resolution #1 – 2020 Appointment of Chairman
The Treasurer asked for a motion to nominate the Chairperson. Commissioner Bauer nominated Susan Rifenburgh as Chairperson. Nomination seconded by Commissioner Miller. There were no further nominations. A motion was made by Commissioner Bauer, seconded by Commissioner Miller to close the nominations. All in favor. So carried. The Treasurer casts one ballot for Chairwoman Susan Rifenburgh.
Resolution #2 – 2020 Appointment of Vice – Chairman
Commissioner Miller made a motion nominating Commissioner Laurence Saulpaugh as Vice Chairman, seconded by Commissioner Bauer. There were no other nominations. All in favor. So carried.
Resolution #3 – 2020 Appointment of Secretary
Commissioner Saulpaugh made a motion to appoint Mary Helen Shannon for Secretary at the budgeted salary of $2700.00, seconded by Commissioner Bauer. All in favor. So carried.
Resolution #4 – 2020 Appointment of Treasurer
Commissioner Miller made a motion to appoint Denise Fiore for Treasurer at the budgeted salary of 2,700.00, seconded by Commissioner Saulpaugh. All in favor. So carried.
Resolution #5 – 2020 Appointment of Attorney
Commissioner Saulpaugh made a motion to appoint the Law Office of Freeman-Howard, Andy Howard, Esquire, seconded by Commissioner Bauer. All in favor. So carried.
Resolution #6 – 2020 Appointment of Accountant
Commissioner Miller made a motion to appoint Brian Fitzgerald as Accountant, seconded by Commissioner Saulpaugh. All in favor. So carried.
Resolution #7 – 2020 Approval of Surety/Undertaking for Treasurer
A motion was made to approve the surety/undertaking for the Treasurer by Commissioner Saulpaugh, seconded by Commissioner Miller. All in favor. So carried.
Resolution #8 – 2020 Appointment of Fire District Chief and Line Officers
A motion was made to accept all Officers as listed by Commissioner Miller, seconded by Commissioner Bauer.
Those present were sworn in by the Secretary, the remaining will be sworn in this week.
Resolution #9 – 2020 Official Newspaper
A motion was made by Commissioner Saulpaugh to retain the Register Star as the official District newspaper, seconded by Commissioner Miller. All in favor. So carried.
Resolution #10 – 2020 Official Bank
A motion was made by Commissioner Saulpaugh to name the Bank of Greene County as the official District Bank, seconded by Commissioner Miller. All in favor. So carried.
Resolution #11 – 2020 Authorizing Prepayment of Bills
A motion was made by Commissioner Saulpaugh that utilities, such as fuel oil, electric, phone and rent can be paid prior to authorization from the Commissioners, seconded by Commissioner Bauer. All in favor. So carried.
Resolution #12 – 2020 Authorizing the Chief to spend up to $200.00 without prior authorization from the Board of Fire Commissioners.
A motion was made by Commissioner Miller, seconded by Commissioner Bauer. All in favor. So carried.
Resolution #13 – 2020 Signing of Contracts
A motion was made to empower the Chairperson or Vice Chairperson, in the Chairperson’s absence, to sign any contracts when contracts are approved by at least three members of the Board by Commissioner Bauer, seconded by Commissioner Miller. All in favor. So carried.
Resolution #14 – 2020 Designation the Location, Date and Time of the Regular monthly meeting of the Board of Commissioners
A motion was made by Commissioner Miller to hold the meetings on the third Monday of the month at 7:00 P.M. at the Town Hall, seconded by Commissioner Saulpaugh. All in favor. So carried.
Resolution #15 – 2020 Designating Membership in Associations for District purposes.
A motion was made by Commissioner Miller designating the Association of Fire Districts, seconded by Commissioner Saulpaugh. All in favor. So carried.
Resolution #16 – 2020 Designation of Conventions, Meetings, Seminars, Training
A motion was made by Commissioner Miller to approve Commissioners Training for newly elected Commissioners, seconded by Commissioner Bauer. All in favor. So carried.
Resolution #17 – 2020 Operating Committees
Buildings and Grounds – Commissioner Bauer, Commissioner Saulpaugh
Insurance – Commissioner Miller, Commissioner Scott
Laws and Policies – All Commissioners
Fire Equipment – Commissioner Bauer, Commissioner Saulpaugh
Legal – All Commissioners
LOSAP – Commissioner S. Rifenburgh, Commissioner Miller
A motion was made to accept the committee designations by Commissioner Miller, seconded by Commissioner Saulpaugh. All in favor. So carried.
Resolution #18 – 2020 Approval of any Leases of Fire Station or Administrative Facilities
A motion was made to approve the amount of the $2,000.00 per month for the lease of Station #2 Truck bay by Commissioner Miller, seconded by Commissioner bauer. All in favor. So carried.
Resolution #19 – 2020 Procurement and Purchasing Policy
A motion was made to reaffirm that there have been no changes to the policy by Commissioner Saulpaugh, seconded by Commissioner Miller. All in favor. So carried.
Resolution #20 – 2020 Insurance Agency
A motion was made to approve Fingar Insurance as the insurance agent for the District by Commissioner Saulpaugh, seconded by Commissioner Miller All in favor. So carried.
Resolution # 21 – 2020 Appointment of District Physician and or Physical Examination Policy
A motion was made to keep Columbia Memorial Hospital for physicals by Commissioner Miller , seconded by Commissioner Bauer. All in favor. So carried.
A motion was made to adjourn the Organizational Meeting by Commissioner Saulpaugh, seconded by Commissioner Miller at 7:15 P.M. All in favor. So carried.
Public Comment:
None
Respectfully submitted,
Mary Helen Shannon
Fire District Secretary
CLERMONT FIRE COMMISSIONERS
JANUARY 20, 2020
The regular meeting was called to order following the Organizational Meeting by Chairwoman Susan Rifenburgh. Those in attendance were Commissioner Laurence Saulpaugh, Commissioner Ronald Miller, Commissioner Raymond Bauer. Commissioner Joseph Scott was absent due to illness. Others present were Treasurer Denise Fiore, Chief Lloyd Kukon, First Assistant Chief Evan Decker, 2nd Lieutenant Samuel Williams and Robert Desmond.
Chairwoman Rifenburgh opened and called to order the regular meeting.
MINUTES: Chairwoman Rifenburgh and Commissioner Miller noted a correction on page 3, Old Business, should be winch ‘cover’. A motion was made by Commissioner Bauer, seconded by Commissioner Miller to accept as corrected. All in favor. So carried.
TREASURER’S REPORT:
January 20, 2020 Fire Commissioners’ Treasurer’s Report
RE: December 2019
Total Amount of December 2019 Invoices Paid $ 6,993.98
RE: January 2020
Proposed January 2020 Invoices $ 2,152.00 + $140.00
Paid January 2020 Invoices 2,593.39
Total $ 4,745.39 + $140.00
Reconciliation of Accounts
The Bank of Greene County Balances to Date
Money Market Checking Balance* $ 80,497.50
*Includes interest paid on 12/31/19 in the amount of $10.62
Checking Balance 3,691.41
Less Outstanding Checks 2,488.04
Checking Balance to Date 1,203.37
Money Market & Checking A/C Total $ 81,700.87
Capital Reserve Fund for Fire Equipment $ 29,728.61 (as of 12/31/19)
Interest 12/31/18 – 1/31/19 $ 3.78
Interest 1/31/19 – 2/28/19 3.42
Interest 2/28/19 – 3/31/19 3.79
Interest 3/31/19 – 4/30/19 3.66
Interest 4/30/19 – 5/31/19 3.79
Interest 5/31/19 – 6/30/19 3.67
Interest 6/30/19 – 7/31/19 4.63
Deposit 7/15/19 unexpended 2018 balance 12,000.00
Interest 7/31/19 – 8/31/19 5.32
Interest 8/31/19 – 9/30/19 5.15
Interest 9/30/19 – 10/31/19 5.32
Interest 10/31/19 – 11/30/19 5.15
Interest 11/30/19 – 12/31/19 5.32
Total $ 41,781.61
Capital Reserve Fund for Constr. &Improvement: $ 33,666.86 (as of 12/31/19)
Interest 12/31/18 – 1/31/19 $ 4.29
Interest 1/31/19 – 2/28/19 3.87
Interest 2/28/19 – 3/31/19 4.29
Interest 3/31/19 – 4/30/19 4.15
Interest 4/30/19 – 5/31/19 4.29
Interest 5/31/19 – 6/30/19 4.15
Interest 6/30/19 – 7/31/19 4.29
Interest 7/31/19 – 8/31/19 4.29
Interest 8/31/19 – 9/30/19 4.15
Interest 9/30/19 – 10/31/19 4.29
Interest 10/31/19 – 11/30/19 4.15
Interest 11/30/19 – 12/31/19 4.29
Total $ 33,717.36
Denise Fiore, Treasurer
January 20, 2020
A motion was made to accept the Treasurer’s report by Commissioner Miller, seconded by Commissioner Bauer. All in favor. So carried.
CORRESPONDENCE:
Buildings and Grounds: Commissioner Bauer and Saulpaugh
Insurance: Commissioners Miller and Scott
Chairwoman Rifenburgh has called Fingar Insurance several times with questions but with no response on matters.
Fire Equipment: Commissioners Bauer and Saulpaugh
LOSAP: Commissioners S. Rifenburgh and Miller
The Commissioners have the records to work on the points for LOSAP for 2019.
LAWS AND POLICIES: All Commissioners
LEGAL: All Commissioners
No Report
OLD BUSINESS:
A motion was made to approve the purchase of the camera by Commissioner Miller, seconded by Commissioner Bauer. All in favor. So carried.
NEW BUSINESS:
None
CHIEFS REPORT:
CALLS: There were no calls in December. There were 54 days since the last call.
DRILLS: The drill was held on 12/23/19 before Christmas and there were not many members present.
A motion was made by Commissioner Saulpaugh to purchase the hose from Garrison for $400.00 more or less, seconded by Commissioner Miller. All in favor. So carried.
A motion was made to pay bills by Commissioner Bauer, seconded by Commissioner Miller with the addition of $140.00 to be paid to MES.
A motion was made to adjourn by Commissioner Miller, seconded by Commissioner Bauer at 8:45 P.M.
Respectfully submitted,
Mary Helen Shannon
Fire District Secretary
CLERMONT TOWN BOARD MEETING
REVIEW OF POLICIES AND BOOKS
JANUARY 18, 2020
The Town Board met on Saturday, January 18, 2020 at 10:00 AM at the Town Hall to review the books of the Supervisor, Town Clerk, Tax Collector and both Town Justices. Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Lindsey Lusher-Shute and Councilwoman Dawn Brownson. Councilman Kris Gildersleeve was unable to attend.
The books of Judge W. F. Banks and Judge Richard Christensen were reviewed and there were no questions. Court Clerk Lee Gallant was present also for the review.
The books of Town Tax Collector Joan Buser were reviewed with no discrepancies found. The records of Supervisor Staats were reviewed with no discrepancies and the books of the Town Clerk Mary Helen Shannon were also reviewed with no discrepancies.
The board discussed cyber security as Councilwoman Lusher-Shute attended training in Albany and heard that there was a summit scheduled which was sold out. She thought that this might be something worth finding out about.
Review of the Policies:
Fee Schedule – no changes
Lease Agreement with Canaan Fellowship – no changes
Pine Plains Veterinary and Round Top Animal Hospital – will verify rates.
Cash Management – update last date amended. Check with bank on internal control procedures.
Ethics Policy- no changes
Investment Policy – We do receive written contract from bank on collateral.
Highway Personnel Policy – no changes
Procurement Policy – No changes
Sexual Harassment – We will meet again on this policy once the County has updated theirs.
Workplace Violence – This will also be updated.
Emergency Preparedness Plan – Councilwoman Brownson will work on updating this policy.
Discussed a registration policy for special events being held with a fee per event allowing these to be better tracked.
The meeting adjourned at 12:30 P. M.
Respectfully submitted,
Mary Helen Shannon, RMC
Town Clerk
CLERMONT PLANNING BOARD
January 8, 2020
The Clermont Planning Board held its regular meeting on Wednesday, January 8, 2020 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller, Jennifer Phillips, Tom Jantzen and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town.
After review of the December 2019 minutes, a motion was made by Mary Howard, seconded by Clayton Andrus, to accept the minutes. All in favor. So carried.
Santiago Suarez, 756 County Route 8, came before the Board proposing to develop a wedding venue in the existing barn.
Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, Discussion was held for the hours of operation, frequency of food trucks, as well as the concerns of area neighbors which were submitted on a petition and in letters. The applicant will return to the February Planning Board meeting after attending the January ZBA meeting.
Paul Gates, Irish Hills, Tax Map ID# 201.-1-71.3, representing Irish Hills for a Lot Line Adjustment. Parcel A: #201.-1-80, Parcel B: #201.-1-80.11 and Parcel D: #201.-1-71.4. New boundary line adjustment map was reviewed. A motion to approve was made by Mary Howard, seconded by Ron Miller. All in favor. So carried.
A motion was made to adjourn by Jennifer Phillips, seconded by Mary Howard. All in favor. So carried. The meeting adjourned at 8:50.
Respectfully submitted,
Desiree M. Webber, Secretary