Meeting Minutes 2019

CLERMONT PLANNING BOARD

October 9, 2019

The Clermont Planning Board held its regular meeting on Wednesday, October 9, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Jennifer Phillips, Tom Jantzen, Ron Miller and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Gallagher, Attorney for the Town.

After review of the September 2019 minutes, a motion was made by Clayton Andrus, seconded by Tom Jantzen, to accept the minutes.  All in favor. So carried.

Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, applicant Alex Wenner, represented by Andrew Didio of Taconic Engineering, presented the updated site plan for a Brewery and Tasting Room.  The updates included waste water treatment plan and the surveying of the wetlands deliniated field.  The lighting plan includes pole mounted lights.  Down casting specifications have been updated.  Lighting will also be added to the walking paths, which are part of Phase II. 

Motion was made by Jennifer Phillips, seconded by Ron Miller, to hold a Joint Public Hearing with the Clermont ZBA at 7:30pm on Wednesday, November 13, 2019.  All in favor.  So carried.

Motion to adjourn was made by Jennifer Phillips, seconded by Tom Jantzen.  All in favor. So carried.  The meeting adjourned at 8:20pm.

Respectfully submitted,

Desiree M. Webber, Secretary

                                                          CLERMONT TOWN BOARD

                                                                   OCTOBER 7, 2019

The Clermont Town Board held their regular meeting on Monday, October 7, 2019 at 7:00 P.M. Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Kris Gildersleeve and Councilman Evan Hempel.

There were ten others present.

Supervisor Staats opened the meeting with a salute to the flag.

MINUTES: A motion was made to accept the minutes of the September 3^rd meeting by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor. So carried.

After review of the budget workshop minutes of September 17^th, an error was pointed out by Supervisor Staats and Councilman Desmond on page 32, Contractual Oil expense.  The quote from Kosco was .15 cents over rack, not 15.75 and the quote from Main Care was .19 cents over rack, not 19.8.  With these corrections made a motion was made by Councilman Gildersleeve, seconded by Councilman Desmond.  Councilwoman Brownson abstained because she was absent.  So carried.

TOWN CLERK’S REPORT: The Clerk read the report for September and presented the Supervisor with a check for the General Fund in the amount of $3,189.71 and for Trust and Agency for $570.51.

CORRESPONDENCE:

• Office for the Aging will hold a public hearing on their annual Implementation Plan at the Hudson Senior Community Center, 51 North 5^th Street in Hudson on Thursday, October 24, 2019 at 11:30 AM. On Wednesday, October 23^rd a hearing will be held at the Canaan Town Hall, 1647 County Route 5 at 11:30 AM.
• A six-hour defensive driving class will be held at Columbia Green Community College on September 21, October 19, November 23 and December 14 from 9:00 AM to 3:15 PM. Call 518-828-4181 x 3342 to enroll.
• A 3-hour notary public class will be held on February 11^th, May 8^th, September 13 and November 20^th from 1-4 PM at the Columbia County Chamber of Commerce.
• The board received copies of the budget and revenue reports through September 30, 2019.
• Mary Howard, Chair of the Park committee, was not able to attend but she did leave a  report of activity which was read. The committee met on 9/30/19. Topics of discussion included continued edits to the park plan, planting of bulbs at the entrance.  Amy is getting estimates and would like to use remaining funds from 2019 budget. Trees for the entrance will be purchased and planted in the spring with grant funds received. The committee would like to set up a website for the park with mutual links to the town website so that info can be posted. Asked that a schedule for the soccer field use could be posted. The committee meeting schedule is as follows: October 20 from 2 PM to 4 PM regular committee meeting November 17 – 4 PM to 6 PM Community Review Event December – Review of Community comments – date to be determined January 2020 – finalize draft February 2020 present draft to Town Board. As discussed last month, it was thought that a kiosk with the rules and regs could be used in the park.  Amy and Dawn are working on quotes.

COMMITTEE REPORTS:

• WEB COMMITTEE: The was no correspondence or comments.

Councilman Hempel said that the new website is still being worked on. Councilman Gildersleeve will be working with Councilman Hempel on the website

• PARK: Councilwoman Brownson did find out that the grant application from NYS Grants Gateway was denied because this particular grant did not cover planning of a park. The window does not open until next year for a grant that will cover planning.

She has been working with Amy on a kiosk design.  They have two designs to work with.  The costs are up to $6,000. Councilwoman Brownson has requested prices and a design from a company in Kingston.  Councilman Desmond would still like to see a sign as you drive into the park.    It was suggested to check with local carpenters and BOCES wood shop.

• ELECTION DAY DINNER: Dinner will be held in the Community House from 5 PM to 7 PM. On Tuesday, November 5^th.  Eat in or Take Out.
• EARLY VOTING: Beginning October 26^th thru November 3^rd at Board of Elections in Hudson, Martin Glynn Municipal Building in Valatie, Copake Town Hall. Check the Board of Elections website for times, dates and forms.
• BUDGET REVIEW FOR 2020:

Supervisor Staats reported that there is no tax increase for 2020. The tax rate dropped from .47 per thousand to .42 per thousand because values went up.

Raises given out this year are as follows:  Highway: 2% increase, Justices, $150 ea (2)., Court Clerk, $100. Tax Collector $100, Code Enforcement Officer $2000. Town Clerk, $100, Cleaner, $150. Overall budget appropriations are $675,441, total revenues are $503,207.  The amount to be raised by taxes is $104,580, same as 2019. The fund balance $39654, and he is hoping to be able to bank more revenues. The Brownsfield work is done and was removed from the budget, there is $10,000 in the park line for park improvements.  The Highway Superintendent reported that the roads to be stone topped will be on Cemetery Road, Jug Road, Fire House Road, Old Road and East Camp Road.  Trout Creek Road will be blacktopped.    

The public hearing will be held on Monday, November 4^th prior to town board meeting at 6:45 PM.

A motion was made to accept the preliminary budget by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor.  So carried.

• COUNTY PLANNING BOARD APPOINTMENT: Supervisor Staats was notified by Director of County Planning Patrice Perry that the Region 6 seat for County Planning Board representing Clermont, Germantown and Livingston is held by Larry Saulpaugh.  A motion was made by Councilman Desmond to reappoint Laurence Saulpaugh to this seat, seconded by Councilman Gildersleeve.  All in favor.  So carried.
• SEXUAL HARASSMENT/WORKPLACE VIOLENCE TRAINING: All employees must attend training on sexual harassment/workplace violence. Classes will be held on Saturday, October 19 at 10:00 AM and Tuesday, October 22 at 7:00 PM.  A county employee will be conducting the training.  Mr. Miserendino asked if those who do not attend will be made public. 

• Supervisor Staats received a donation of $2,000 for the park from an anonymous donor.
• The Park committee has requested funds to buy bulbs which can be planted now. A motion was made to approve the expenditure of up to $500 for bulbs by Councilman Gildersleeve, seconded by Councilman Hempel.  All in favor.  So carried.

SUPERVISORS REPORT:

• Supervisor Staats reported that Germantown School Superintendent Susan Brown did ask him if the soccer field could be used for games and practices while the addition is being built at the school. There are only two home games left this season.  The Southern Columbia Soccer League uses the field on Saturday from 9 AM to 12 PM until November. For now, the parking has been worked out. There was discussion about whether there should be charges and a schedule for use of the field.  This can be looked at if we start getting more use. It was suggested to have a section on the website for the park.
• Supervisor Staats will be asking County Clerk Holly Tanner to come to the November meeting to talk about the new enhanced licenses.

Contact Supervisor Staats with any questions.

ABSTRACTS:

A motion was made by Councilman Gildersleeve to approve highway abstract #10, vouchers #88-102, in the amount of $5,837.24, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made by Councilman Desmond to approve General prepaid abstract #10, vouchers 258-260 in the amount of $192.03, seconded by Councilman Gildersleeve. All in favor.  So carried.

A motion was made by Councilman Hempel to approve General abstract #10A, vouchers #261-279 in the amount of $4,636,46, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made by Councilwoman Brownson to approve General abstract #10B, vouchers # 280-282 in the amount of $144.39, seconded by Councilman Hempel.  All in favor. So carried.

PUBLIC COMMENT:

Phyllis Heiko suggested that the board consider raises for the Town Board, Supervisor, Planning and Zoning members.  This was discussed at the budget workshop but no raises were given this year. Phyllis also pointed out that the woodworking shop at the corner of Pleasantvale Road and Route 9 which was destroyed by fire has still not been cleaned up.  She knows that they have been given ample time to do so.  Supervisor Staats asked for something in writing that can go to the code enforcement officer.

Chris Nolan asked if the soccer field is limited to the school or the league.  There are other residents which might want to use the field.  The board said that anyone is free to use it for now as long as it is not when being used by school or league. Mr. Nolan also would like to see the board consider, proactively, a solar farm on the park property.  Phyllis believes both recreation and solar can be incorporated.

A motion was made to adjourn at 8:00 by Councilman Desmond, seconded by Councilman Gildersleeve.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

There was no ZBA meeting in September.

CLERMONT TOWN BOARD

BUDGET WORKSHOP

SEPTEMBER 17, 2019

The Clermont Town Board held a budget workshop on Tuesday, September 17, 2019 at 6:30 P.M. at the Town Hall.  Those present were Supervisor Raymond Staats, Councilman Robert Desmond, Councilman Evan Hempel and Councilman Kris Gildersleeve.  Councilwoman Dawn Brownson was absent due to illness.  Also present was Lindsey Shute.

Supervisor Staats opened the workshop and went through every appropriation account and revenue account for the General fund and Highway fund.  The following are the accounts, which had a change suggested.

GENERAL FUND APPROPRIATIONS:

Justices

1110.1 Personal services – increase from $5,450 each to $5,600 each.

            There has been no salary increase for the previous two years. Total: $11,200.00

1110.11 Clerk, personal services – increase to $4,500 from $4,400.

Tax Collector

1330.1 Personal services – increase from $4,500 to 4,600

1330.4 Contractual – decrease from $6,500 to $2,500. Will have less mailings to do this year than last.

Assessor

1355.12 Data Collection, personal services – decrease from $1,000 to zero. There will be no data collection this year.

1355.4 Contractual – decreased from $4,750 to $600.  Due to no data collection this year.

Town Clerk

1410.1 Personal services – increase from $6,900 to $7,000.

Buildings

1620.1 Cleaner – personal services – Salary increase from $1,650 to $1,800.

1620.4 Contractual – decrease from $20,500 to $10,000. 

Decreased due to repairs to buildings   after hail storm being completed and covered by insurance.

1620.41 Contractual – Oil – decreased from $8,000 to $7,000.

            The Supervisor has gotten quotes from several fuel oil companies, Kosco –  $.15 over rack, Valley Oil, quoted 2.39 fixed rate, Main Care, $.19 over rack (2.43 fixed).  Valley Oil has the best price and we will contract with them.

Special Items

1910.4 Unallocated insurance – Our insurance agent suggested a 4% increase from $15,000 to $15,600.

Superintendent of Highways

5010.1 Personal Services – increase from $50,533 to $51,543.  A 2 % increase was requested by the highway superintendent and it is felt that our Superintendent does a lot and saves the Town money by doing a lot of the repairs and maintenance that are needed.

Garage

5132.41 Contractual – Oil – decrease from $6,000 to $5,000.

Parks

7110.1 Personal services – allocated $1,000 for paying for additional labor which may have to be done in the park.

Historian

7510.4 Contractual – decreased from $950 to $ 500.

Celebrations

7550.4 Contractual – decreased from $2000 to $1000.

Zoning

8010.11 Code Enforcement – personal services – increased from $9000 to $11000.

Increased because workload has increased and the code enforcement officer may have to add additional hours to his schedule.

8010.2 Equipment – decreased from $300 to $100.

8010.4 Contractual – decreased from $6,500 to $4,000. 

Employment Benefits:

9030.8 Social Security – increase from $10,224 to $10,504.

TOTAL APPROPRIATIONS   $284,207.00

GENERAL FUND REVENUES:

1120 Non property tax – increase from $170,000 to $180,000.  This is sales tax revenue and it has been increasing each year.

1170 Cable Franchise fee – decrease from $1,200 to $1,100.

1255 Town Clerk’s fees – increase from $1,200 to $1,500.

2115 Planning fees – decrease from $900 to $500.

2290 Tobacco settlement – decreased from $12,200 to $12,000.

2401 Interest and Earnings – increased from $800 to $3,257.

2555 Building Permits – increased from $7,000 to $9,000.

2610 Fines and Forfeitures – increased from $8,000 to $9,000.

5031 Interfund Transfer – decreased from $20,500 to zero.  This was insurance monies for building repairs.

TOTAL GENERAL FUND REVENUES:   $274,207.00

HIGHWAY FUND APPROPRIATIONS

General Repairs

5110.1 – Personal Services increase from $83,200 to $84,864. Increase of 2% for two full time employees to $20.36 per hour and part-time employees to $12.75 per hour.

5110.12 – Personal services – Overtime increase from $8,500 to $8670.

Improvements

5112.2 Equipment – Same $45,000

5112.2c Chips Reimburseable – same $46,500

            To be used for blacktop, cold mix, gravel

            Stone top Cemetery Road, Jug Road, Firehouse Road, East Camp and Old Road

            Black top Trout Creek Road – .35 miles – Total $91,500.00

Machinery

5130.2 Equipment – decreased from $86.000 to $18,000. Decreased by $68,000 for purchase of new truck, requesting tail gate conveyor for shoulder work.

Employee Benefits

9030.8 Social Security – increase from $7500 to $7700 for salary increases. 

Interfund Transfers

9950.9 Capital Reserve – increase from $45,000 to $50,000.

TOTAL HIGHWAY FUND APPROPRIATIONS: $390,734.00

HIGHWAY FUND ESTIMATED REVENUES

1120 Sales Tax – increased from $170,000 to $180,000.

2401 Interest and Earnings – increased from $400 to $2000.

2665 Sales of Equipment – decreased from $10,000 to zero.

3501 – State Aid – Consolidated Highway – increased from $66,019. to 46,500.

TOTAL ESTIMATED REVENUES: $228,500.00

APPROPRIATED RESERVES – HIGHWAY – Decreased from $86,000 to $18,000.

General Fund Appropriations                                     $284,207.00

Less Estimated Revenues                                           $274,207.00

Less Appropriated Reserves                                       $  10,000.00

Less Appropriated Fund Balance                                     -00-

Amount to Be raised by taxes                                           -00-

Highway Appropriations                                            $390,734.00

Less Estimated Revenues                                           $228,500.00

Less Appropriated Reserves                                       $  18,000.00

Less Appropriated Fund Balance                               $  39,654.00

Amount to be raised by taxes                                     $104,580.00

TOTALS

Appropriations                                                            $674,941.00

Less Estimated Revenues                                           $502,707.00

Less Appropriated Reserves                                       $  28,000.00

Less Appropriated Fund Balance                               $  39,654.00

Amount to be raised by taxes                                     $104,580.00

SCHEDULE OF SALARIES

Supervisor                                                                   $  5,500.00

Town Board     4 members each getting $2500          $10,000.00

Town Clerk                                                                 $  7,000.00

Town Justices   2 Justices each getting $5600.          $11,200.00

Tax Collector                                                              $  4,600.00

Superintendent of Highways                                      $51,543.00

Building Insp./Code Enforcement Officer                 $11,000.00

Assessor                                                                      $15,270.00

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

CLERMONT FIRE COMMISSIONERS

SEPTEMBER 16, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, September 16, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Chairwoman S. Rifenburgh, Commissioner Ron Rifenburgh, Commissioner Ray Bauer and Commissioner Ron Miller.  Also present was Chief Lloyd Kukon, Treasurer Denise Fiore, Robert Desmond, Jack Gomm and Larry Brody from Milan Fire Company.

Chairwoman Susan Rifenburgh opened the meeting with the salute to the flag.

MINUTES: After review, a motion was made by Commissioner Bauer, seconded by Commissioner Miller to accept the minutes.  All in favor.  So carried.

TREASURER’S REPORT:  The Treasurer’s report for September was submitted by Treasurer Fiore as follows:

September 16, 2019 Fire Commissioners’ Treasurer’s Report                      

RE:  August 2019

Total Amount of August 2019 Invoices Paid                      $ 4,563.91

RE:  September 2019

Proposed September 2019 Invoices                       $ 2,855.70

Paid September 2019 Invoices                                  2,237.14  

                                                                                                 TOTAL                   $ 5,092.84

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance*                                                      $ 120,422.59

*Includes interest paid on 8/31/19 in the amount of $36.69

Checking Balance                                                                                              5,978.45

Plus deposit 9/5/19 (Stolen radio insurance portion)                                            935.50           

Less Outstanding Checks                                                                                 2,516.69

Checking Balance to Date                                                                                 4,397.26

Money Market & Checking A/C Total                                               $ 124,819.85

Capital Reserve Fund for Fire Equipment                                        $   29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                Interest 2/28/19 – 3/31/19                                                                     3.79

                Interest 3/31/19 – 4/30/19                                                                    3.66

                Interest 4/30/19 – 5/31/19                                                                     3.79

                Interest 5/31/19 – 6/30/19                                                               3.67

              Interest 6/30/19 – 7/31/19                                                                 4.63

Deposit 7/15/19 unexpended 2018 balance                                     12,000.00

                Interest 7/31/19 – 8/31/19                                                                      5.32

               Total                                     41,760.67                                                                                                                                           

Capital Reserve Fund for Constr. &Improvement:                     $   33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                 $  4.29

                Interest 1/31/19 – 2/28/19                                                                       3.87         

                Interest 2/28/19 – 3/31/19                                                                      4.29

                Interest 3/31/19 – 4/30/19                                                                       4.15

                Interest 4/30/19 – 5/31/19                                                                       4.29

                Interest 5/31/19 – 6/30/19                                                                       4.15

                Interest 6/30/19 – 7/31/19                                                                       4.29

                Interest 7/31/19 – 8/31/19                                                                       4.29

                                                                               Total                                $   33,700.48

Denise Fiore, Treasurer

September 16, 2019

MOTION: A motion was made by Commissioner Bauer and seconded by Commissioner Miller to accept the Treasurer’s report.  All in favor.  So carried.

CORRESPONDENCE:

• RBC Wealth Management – Account Statement for August $410,662.42
• Sexual Harassment Information for the Commissioners to review.

BUILDINGS AND GROUNDS: Commissioner Bauer

• The new flag has been put up at Station #1.
• The water filters were replaced on the water softener, however, he doesn’t feel it is using enough salt.

INSURANCE: Commissioner Rifenburgh and Miller

• A claim has been submitted for the missing radio and a check received for $935.50.
• Commissioner R. Rifenburgh would like a list of how many radios we have and who has them.

FIRE EQUIPMENT: Commissioner Bauer and Commissioner R. Rifenburgh

• Truck #6013 was reported last month to have a steering problem and Commissioner Bauer asked if it was fixed.  Commissioner R. Rifenburgh said that VRS has had the truck but cannot determine what the problem is.
• A light was fixed on the van.
• AED: The Captain did receive this but it is not known if he put it on the truck and he is not present tonight.

LOSAP: All Commissioners

No report

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

No report

OLD BUSINESS:

• Chairwoman Rifenburgh asked if Evan Decker and Jackie Decker have gotten their FIT tests.  The Chief does not believe so.
• THERMAL IMAGING CAMERA: Prices were to be gotten this past month but it is not known if any of the officers did this.

NEW BUSINESS:

The public hearing for the 2020 budget will be held on Tuesday, October 15^th at 6:30 P.M. and the regular meeting will follow.

CHIEFS REPORT:

The following is the Chiefs report for August:

• 8/13/19 – Wires down – 211 Pleasantvale Road
• 8/21/19 – Alarm Activation -6 Sharon Drive
• 8/29/19 – Standby for Livingston
• 8/31/19 – Smoke Investigation – 367 East Camp Road

Monthly Drills:

8/26/19 – Drafting from pond site – 9 firefighters

8/30/19 – Truck detail for Chatham Fire Parade – 6 firefighters

8/31/19 – Chatham Fair Parade – 8 firefighters

• The Chief reported that he is trying to get younger members qualified to drive the trucks. It is hard to get them to come out and drive the truck until they feel comfortable.
• The Chief said that there has been a problem that even before we are on the scene, another company is getting called in.

• The Clermont Ladies Auxiliary took second place at the County Convention and 2^nd place in the Class A Division at the Chatham Fair. The men took 2^nd place in the Class D division at the Fair.
• MES wanted to service the packs, the compressor was serviced and if the filters don’t need to be changed, they won’t be changed.
• The Chief also needs to purchase copy paper.
• There is a class in Pleasant Valley on tactical attack. The cost is $25.00.
• The grants will start coming out the end of September. The Chief asked if the funds can be designated for the purchase of gear, if the grant does not come through. There was discussion on gear needed for a probationary member. 
• The banquet will be held at Churchtown Firehouse on Saturday, November 2^nd at 7:00 P.M.

MOTION: A motion was made by Commissioner Miller, seconded by Commissioner Bauer to pay the bills.  All in favor.  So carried.

Commissioner R. Rifenburgh submitted the fuel usage report for August at 52 gallons.

MILAN VOLUNTEER FIRE: Representatives of the Milan Fire Company, Jack Gomm and Larry Brody, came to discuss the budgeting for their contract with Clermont Fire District. They are requesting $2,964.82, just slightly higher than last year’s request of $2,896.00.  Gallatin is trying to decide how to distribute the 2% that comes back to the town through the state comptroller from the insurance companies.  There are specific items that it can be used for.

BUDGET WORKSHOP:

Increased Treasurer and Secretary salaries from $2600 to $2800.

Increased Redemption of Notes from $23,614 to $52,600 for new truck.

Increased Interest on Notes from $$683 to $3,470.

Reduced Transfer to Reserve Fund from $7,359 to zero.

Reduced Association dues from $300 to $175.00.

Increased telephone from $400 to $500.00.

Increased outside fire services from $2896 to $2965.00.

Reduced Repairs to Buildings from $17,150 to $2500.00.  (Paving of parking lot done in 2019)

Increased other insurance from $10,000 to $11,000.

Total Appropriations increased from $174,377 to $185,835.00.

Prior Years Unexpended Balance transferred from truck reserve $17,336.00.

Amount to be Raised by Real Property Taxes $167,664.00 an increase of $3,287 over 2019.

PUBLIC COMMENT:

Bob Desmond asked and Commissioner R. Rifenburgh explained how the 2% is sent to the state and then to the fire company and what they can use it for. 

 A motion was made to adjourn at 9:10 P.M. by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.  All in favor.  Carried.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

CLERMONT PLANNING BOARD

September 11, 2019

The Clermont Planning Board held its regular meeting on Wednesday, September 11, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Jennifer Phillips, Tom Jantzen and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Brian Henchy, Attorney for the Town.

After review of the August 2019 minutes, a motion was made by Jennifer Phillips, seconded by Tom Jantzen, to accept the minutes.  All in favor. So carried.

Adam Pierce, 3542 Route 9G, came before the Board with questions regarding a potential Lot Line Adjustment.

Paul Gates, Tax Map ID# 201.-1-71.3, inquired about the steps for a Lot Line Adjustment.  He plans to purchase 3 lots from Irish Hills.

Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, addressed the questions and comments brought forward by the Summary Letter from George Schmitt, Town Engineer.  Motion to accept the application as complete was made by Jennifer Phillips, seconded by Nathan Hempel.  All in favor.  So carried.  Motion for the Planning Board to take the position as lead agency was made by Jennifer Phillips, seconded by Nathan Hempel.  All in favor.  So carried.  Motion for Matthew Griesemer, Town Attorney, to circulate a letter regarding lead agency to any interested agencies was made by Jennifer Phillips, seconded by Nathan Hempel.  All in favor.  So carried.

A letter is to be sent to William Cole regarding the expiration of his application for storage units to be located on Route 9G.  If he intends to proceed with the project, he must submit a new application and $2,000.00 for escrow.

Respectfully submitted,

Desiree M. Webber, Secretary

                                                            CLERMONT TOWN BOARD

                                                                    SEPTEMBER 3, 2019

The Clermont Town Board held their regular meeting on Tuesday, September 3, 2019 due to the Labor Day Holiday at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve. There were two other resident present.

Supervisor Staats opened the meeting with a salute to the flag. 

MINUTES: The minutes were reviewed and a few minor spelling errors will be corrected on a motion made by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

TOWN CLERK’S REPORT: The Clerk read the August Town Clerk’s report and presented the Supervisor with a check for the General fund in the amount of $414.73 and for Trust and Agency in the amount of $250.00.

CORRESPONDENCE:

• Keeping Identities of Seniors Safe shredding program will take place September 9 thru September 20.
• Notice of Public hearing in Livingston for a special use permit and site plan approval for a wireless telecommunications facility on September 4, 2019 at 7:00 P.M.
• A letter was received from Germantown Central School requesting the use of the Clermont soccer field while the work is being done on their capital project which will make their fields temporarily unusable. Supervisor Staats has spoken to Superintendent Susan Brown and the school has used the field a few times.
• The board was given the budget and revenue reports for August.
• Web Committee – There was no correspondence or comments.

COMMITTEE REPORTS:

• HIGHWAY: Councilman Desmond reported that the old highway truck was sold at auction.
• WEBSITE UPDATE: Councilman Hempel reported that he has been working on the new website. Councilwoman Brownson had a few questions regarding departments that she did not see information on, such as the Planning Board, Board of Ethics and Board of Assessment Review.  Councilman Hempel will look into this.
• GRANTS: Councilwoman Brownson did receive the check from Bank of Greene County for $750.00 for the park entrance. The NYS Office of Parks, Recreation and Historic Preservation wrote that the application for construction design for the park did not meet the criteria for funding. She will call about this.

OLD BUSINESS: 

• PARK SIGNAGE: Amy Parrella, a member of the park committee, contacted Supervisor Staats suggesting a kiosk for the sign with park rules. Supervisor Staats asked Councilwoman Brownson to work with Amy on an estimated cost for this. Councilman Desmond thinks there should also be a sign at the entrance to the park.

• SALES TAX REVENUE: Supervisor Staats reported that the sales check received is $105,301.04, about $7000 more than last year at this time.  We are up about 5% over last year’s amount. Councilman Desmond asked if the county is looking at doing something in light of the stores closing. Supervisor Staats is not aware.
• HIGHWAY: The truck on the auction site sold for $10,000.00.  When the check is received it will go into the highway fund.

NEW BUSINESS:

• BUDGET WORKSHOP: The budget workshop will be held on Tuesday, September 17^th at 6:30 P.M. and if necessary, Monday, September 23^rd at 6:30 P.M. This will include any other business that may come before the board.
• RESOLUTION #33-19 in Organizational meeting minutes: A motion was made by Councilwoman Brownson, seconded by Councilman Hempel to change the hourly rate from $10.00 an hour to prevailing minimum wage for Assessment Review Board, Trial Juror and Secretary – BAR. All in favor.  So carried.

SUPERVISORS REPORT:

• MILL ROAD BRIDGE: The Mill Road bridge has been taken down and they will be putting additional guard rails to keep anyone from going over the edge.
• COUNTY ROADS: Columbia County has in the past contracted with the State to plow roads.  The State is going to take back maintenance of Route 9 and Route 9G.  They were paying the County to maintain these roads in the winter in the past.
• COUNTY BUDGET:  There will be an increase in the County tax and mostly because of the expenditures for health care, which is 3.7 million over budget. But the County says it will stay within the tax cap. Supervisor Staats has not seen the final numbers at this point.  They are looking at changing insurance providers.
• RECYCLING: Councilman Hempel asked if there has been any discussion about recycling costs.  They reported that the costs have leveled out. The Solid Waste Director is happy with what has been collected to date.

ABSTRACTS:

• A motion was made by Councilman Gildersleeve, seconded by Councilman Hempel to approve Trust & Agency abstract #9, voucher # 24 in the amount of $33.00.  All in favor.  So carried.
• A motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to approve General abstract #9A, vouchers #238-257 in the amount of $5,145.94.  All in favor.  So carried.
• A motion was made by Councilman Hempel, seconded by Councilwoman Brownson to approve General Prepaid abstract #9, vouchers #235 – 237 in the amount of $200.13.  All in favor.  So carried.
• A motion was made by Councilwoman Brownson, seconded by Councilman Hempel to approve Highway abstract #9, vouchers #78-87 in the amount of $5,241.22.  All in favor.  So carried.

PUBLIC COMMENT:

Mary Howard reported that the Park committee have been meeting and working on a conceptual design for the Park in and around the Little League Field.  They will hold meetings on Monday, September 30^th from 6 – 8 PM on the design for the Hettling Park: Sunday, October 20th from 2 – 4 PM for full review of the draft document and Sunday, November 17^th from 4 – 6 PM for community input on the draft document.  They are hoping to present this to the Town Board at the December 2^nd meeting. The volunteers have been watering the new plantings at the entrance and she thanked the volunteers for their work.

The committee is also requesting a budget of $20,000 to $25, 000 for engineering design work for a plan that would cover the project for the next five to ten-year period. It was also suggested that there be a line item in the budget for someone to coordinate the work getting done in the park, possibly in the form of a stipend. They will continue to look for grants to help defray expenses. 

Phyllis Heiko asked if there was any update regarding homes taken over by the state for persons with disabilities.  There has been no update. She also announced that Lindsey Shute received an award from the Columbia County Land Conservancy, one of three women to be honored because for her impact on landscapes and the community.

A motion was made to adjourn at 7:35 P.M. by Councilman Desmond, seconded by Councilman Hempel.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

August 28, 2019

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, Luke Kumburis, Don Van Wagner, Phyllis Heiko and alternate Ben Peacock. 

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, July 24, 2019.  A motion to accept the minutes was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.

Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, applicant Alex Wenner, represented by Andrew Didio of Taconic Engineering, presented a Special Use application for a Brewery and Tasting Room.  An existing barn will be converted to the Brew House with an addition of a Tasting Room.  There is an existing well.  The septic plan will be finalized.  The location is 31.6 acres, with an expected disturbance of 3.48 acres.  Developing will be done on the Eastern half of the property.  The tasting room will be adjacent to the existing building, which will be the brewery.  There will be a patio with tables next to the tasting room, a food truck area and walking trails.  Screening will be added to the property line along Lasher Road.  The Board reviewed the site plan.  The developing will be done in phases, with the completion date for the brewery to be early 2020 and the tasting room to be completed in the Summer of 2020. 

Motion to declare the application as complete and accept the application was made by Don Van Wagner, seconded by Luke Kumburis.  All in favor.  So carried.  The Application Fee of $100.00 and Escrow of $250.00 was paid by the applicant. 

Phyllis Heiko made the comment for Hank Himelright and Desiree Webber to receive a pay increase, with Luke Kumburis agreeing. Phyllis Heiko said she will present it to the Town Board at their September meeting.

Motion to adjourn was made by Luke Kumburis, seconded by Don Van Wagner.  All in favor.  So carried.  The meeting adjourned at 8:30pm.

Respectfully submitted,

Desiree M. Webber, Secretary

                                                 CLERMONT FIRE COMMISSIONERS

                                                                  AUGUST 19, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, August 19, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Rifenburgh, Commissioner Ronald Miller and Commissioner Raymond Bauer.  Others present were Treasurer Denise Fiore, Robert Desmond and Firefighter Evan Tompkins

Chairwoman Susan Rifenburgh opened the meeting with the salute to the flag. 

MINUTES:

A motion was made to accept the minutes by Commissioner Miller, seconded by Commissioner Bauer.  All in favor. So carried.

TREASURERS REPORT:

August 19, 2019 Fire Commissioners’ Treasurer’s Report

RE:  July 2019

Total Amount of July 2019 Invoices Paid                                          $39,926.99

RE:  August 2019

Proposed August 2019 Invoices                                           $ 2,409.30

Paid August 2019 Invoices                                                      2,154.61  

                                                Total                                                                 $ 4,563.91

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance*                                                      $ 125,385.90

*Includes interest paid on 7/31/19 in the amount of $45.32

  Checking Balance                                                                                            5,583.49           

Less Outstanding Checks                                                                                2,475.98

Checking Balance to Date                                                                              3,107.51

Money Market & Checking A/C Total                                              $ 128,493.41

Capital Reserve Fund for Fire Equipment                                        $   29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                Interest 2/28/19 – 3/31/19                                                                     3.79

                Interest 3/31/19 – 4/30/19                                                                  3.66

                Interest 4/30/19 – 5/31/19                                                                     3.79

                Interest 5/31/19 – 6/30/19                                                               3.67

            Interest 6/30/19 – 7/31/19                                                                 4.63

                Deposit 7/15/19 unexpended 2018 balance                      $12,000.00

                                                                                Total                                 $  41,755.35                                                                                                                                           

                Capital Reserve Fund for Constr. &Improvement:        $   33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                 $            4.29

                Interest 1/31/19 – 2/28/19                                                                       3.87         

                Interest 2/28/19 – 3/31/19                                                                      4.29

                Interest 3/31/19 – 4/30/19                                                                       4.15

                Interest 4/30/19 – 5/31/19                                                                       4.29

                Interest 5/31/19 – 6/30/19                                                                       4.15

                Interest 6/30/19 – 7/31/19                                                                 4.29

                                                                               Total                                 $     33,696.19

Denise Fiore, Treasurer

August 19, 2019

MOTION:  A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to accept the Treasurer’s report.  All in favor.  So carried.

CORRESPONDENCE:

• Firefighter Evan Tompkins stopped in and expressed interest in taking a CPR course.  The district will sponsor him in taking the course.
• Association of Fire Districts is offering Targeted Regional Training on September 26 in Port Ewen from 6 PM to 9 PM.  Topics will include General Secretary duties, legal issues, annual and special elections and communication between district secretary and commissioners. The cost is $25.00 per person.
• RBC Wealth Management account statement for July – $415,666.14.
• Fire District Affairs for August – September was distributed.
• NYS Police Incident report regarding missing radio.

BUILDINGS AND GROUNDS: Commissioner Bauer

• Commissioner Bauer reported that the flag at Station #1 appears to be torn.  If so, he will get a new flag at Williams Lumber. He also reported that the water softener seems to be working.

INSURANCE: Commissioners Rifenburgh and Miller

• The claim for the stolen radio will be submitted to the insurance company by Commissioner R. Rifenburgh.

FIRE EQUIPMENT: Commissioner Bauer and Commissioner R. Rifenbugh

• Truck #6013 has an issue with steering.  Joes Auto greased the front end.  It still has a steering issue.  VRS was called and it seems like it is a relief valve. 
• On one of the compartments a sensor did not go off when the door was open.
•  In the Mini- one compartment light does not go off.

Commissioner Bauer asked if Commissioner R. Rifenburgh will help him out with the fire equipment because he is not that familiar and does not go to fire calls.

LOSAP: All Commissioners

No report

LAWS AND POLICIES: All Commissioners

• Chairwoman Rifenburgh has been looking into the Sexual Harassment policy.  She will be working on this. She asked the secretary to find a template for a new policy and posters that can be printed.

LEGAL: All Commissioners

No report 

OLD BUSINESS:

• FIT TESTS: As of a week or so ago Jackie and Evan Decker had not gotten their FIT tests.
• HYDRANTS: We have gotten permission from the Viewmont Church to work on the dry hydrant and Jim Potts will be putting it in.
• AED: The AED was ordered from Garrison but not sure if it has shipped.  The address is wrong on the invoice so it needs to be changed. Treasurer Fiore will check into it.
• THERMAL IMAGING CAMERA: Prices on new batteries and/or a new camera are to be looked into by the Chief.

NEW BUSINESS:

The truck went to the Fireman’s Convention in Chatham.  It was realized that there was a problem with the steering.  When Commissioner R. Rifenburgh went to check it out he found that the truck was parked close to the gear rack, the gas tank was half full and there was no driver logged in. This is unacceptable.

There was discussion on the new truck and when the first payment would be and what we have to budget for. 

CHIEFS REPORT:

There were 11 calls in July as follows:

7/5/19 – Mutual Aid Tivoli – Tivoli Firehouse

7/6/19 – Wire on tree burning – 703 Church Ave.

7/6/19 – Tree down – Woods Road/County Route 6

7/6/19 – Mutual aid Tivoli/Wires down – Davis Lane

7/6/19 – Wires Down – Route 9/Pine Lane/Sharon Drive

7/10/19 – Mutual aid Standby Livingston – structure fire

7/17/19 – Mutual aid Tivoli – AAPI – 8403 Albany Post Road

7/17/19 – Mutual Aid Germantown – Fill site at Palatine Park

7/17/19 – Mutual Aid Germantown –Standby – 1320 Woods Road

7/25/19 – Electrical odor in residence – 850 County Route 8

7/26/19- Generator assistance for medical issue – 555 Lasher Road

MONTHLY DRILLS/WORK DETAILS:

7/22/19 – Draft site hose connections – 6 firefighters

7/23/19 – Drill nozzle trial – 7 firefighters

7/25/19 – Truck detail for parade – 3 firefighters

7/27/19 – Chatham Parade – 6 firefighters

7/30/19 – Driver training/Josh Williams – 2 firefighters

7/31/19 – Driver training/Josh /Williams – 2 firefighters

MOTION TO PAY BILLS:  A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to pay the bills. All in favor.  So carried.

Treasurer Fiore will check on shipping address.

PUBLIC COMMENT:

Bob Desmond asked if a truck went to the Red Hook parade. It did not because it was being used for Les Coon’ wedding.

FUEL USAGE:

88.1 gallons

Next month is the budget meeting.

A motion was made to adjourn by Commissioner Miller, seconded by Commissioner Bauer at 8:20 P.M. All in favor.  So carried.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

CLERMONT PLANNING BOARD

 August 14, 2019

The Clermont Planning Board held its regular meeting on Wednesday, August 14, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller, Jennifer Phillips, Tom Jantzen and Clayton Andrus. Others present were Richard Andreassen, Engineer for the Town, Brian Henchy, Attorney for the Town.

After review of the July 2019 minutes, a motion was made by Mary Howard, seconded by Clayton Andrus, to accept the minutes.  All in favor. So carried.

Billy Cole came before the Board with a revised site plan for storage units be located on Rt 9G.  There was the addition of storm water drainage and lighting.  Storm water will drain to a level spreader at the back of the property.  George Schmitt, Engineer for the Town, will review the revised plans and present his comments to the Planning Board at the next monthly meeting in September.

Joyful Acres, 485 Lasher Road, Tax Map ID# 200.-1-1.200, applicant Alex Wenner, represented by Andrew Didio of Taconic Engineering, presented a site plan for a Brewery and Tasting Room.  An existing barn will be converted to the Brew House with an addition of a Tasting Room.  There is an existing well.  The septic plan will be finalized.  The location is 31.6 acres, with an expected disturbance of 3.48 acres.

Motion to adjourn was made by Jennifer Phillips, seconded by Mary Howard.  All in favor. So carried.  The meeting adjourned at 8:40pm.

Respectfully submitted,

Desiree M. Webber, Secretary