Meeting Minutes 2019

                                                           CLERMONT TOWN BOARD

                                                                        AUGUST 2, 2019

The Clermont Town Board held the August meeting on Friday, August 2, 2019 at 7:00 P.M. at the Town Hall.  This meeting was rescheduled from the normal Monday night meeting because of conflicts.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson and Councilman Kris Gildersleeve.  Councilman Evan Hempel was absent. Others present were representatives from New York Transco, a New York Energy Solution company, Shannon Baxevanis, Courtney Canfield and Nicole Marron of Burn & McDonnell, Lindsey Shute of Hearty Roots was also present.

Supervisor Staats opened the meeting with the salute to the flag.  He then introduced Shannon Baxevanis to address the electric transmission upgrade to take place from Schodack to Pleasant Valley.  The upgrades will replace aging infrastructure, stay within the existing ROW, eliminate some towers from the ROW, create clean energy resources, create jobs and tax revenues.  A new switching station would be created in Schodack on utility-owned property.  The area in Clermont affected is approximately 0.7 miles with eight structures being removed and replaced with four in existing rights of way or on utility owned property in the Turkey Hill Road area.

A meeting for the public will held at the Clermont Community House on Tuesday, September 24, 2019 from 11:00 A. M. to 1:00 P.M. and 5:00 P.M. to 7:00 P.M. Further details will be made available as they develop.

MINUTES: The minutes of the July meeting were reviewed and a motion was made by Councilman Desmond, seconded by Councilwoman Brownson to accept them.  All in favor.  So carried.

TOWN CLERK’S REPORT: The Clerk read the Town Clerk’s report for July and a check in the amount of $6,545.56 for the General fund was presented to the Supervisor.

CORRESPONDENCE:

• The Reach Center, a program of the Mental Health Association of Columbia-Greene Counties provides free and confidential services to survivors of crime and abuse in the twin counties. Brochures have been provided on services of referrals and information, education and prevention programming, advocacy, crisis counseling and therapy, human trafficking and sexual exploitation.
• Received the budget and revenue reports from July from Supervisor Staats.
• There were no questions or comments for the web committee.

COMMITTEE REPORTS:

• HIGHWAY TRUCK: Councilman Desmond reported that the old highway truck is on the auction website and is hoping to get around $10,000.00.
• HETTLING PARK: Councilman Gildersleeve wants to thank everyone on the park committee.  They have been rotating watering of the plants at the entrance on Route 9 and everything is in bloom and looking good.
• OFFICE OF PARKS, RECREATION, HISTORIC PRESERVATION GRANT: Councilwoman Brownson and Mary Howard worked on submitting a grant for $25,000 to fund engineering services to develop the park trails development.  This is a matching fund grant.

OLD BUSINESS:

• BUILDINGS: Supervisor Staats reported that the building repairs have been completed from the May 2018 hail storm. Payment will be made on this abstract to B/T General Contractors.   The total was about $30,000.00 and is offset by insurance.

NEW BUSINESS:

• Because of additional money received for Storm recovery and additional CHIPS money it is necessary to do Budget amendment #4 in the Highway Fund to Improvements DA5112.2 in the amount of $8,906.25 from State Aid – Chips DA03601 $8,906.25. A motion was made to approve Budget amendment #4 of 2019 by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor.  So carried.
• PARK SIGN: The Park Committee has submitted suggestions for a sign outlining the rules for the park.  The Board reviewed these suggestions and below is the final version with corrections: Welcome to the Hettling Park at Clermont Grounds are open sunrise to sunset. Take only pictures, leave only footprints.

For the safety of all guests, please:

• Carry in, carry out
• Be aware that ticks in this area may carry Lyme disease and other tick-borne diseases.
• Keep domestic animals on a leash no more than six feet in length.
• Remove any domestic animal waste.

The following are prohibited:

Glass containers                                              Alcohol and illegal drugs

Smoking or Vaping                                         Open fires, grills or barbecues

Vandalism                                                       Fireworks or explosives

Snowmobiles                                                   Swimming or bathing

Pets on Sports Fields                                      Hunting

Discharging of firearms or other weapons    

Causing or risking a public inconvenience, annoyance or alarm

Driving any motorized vehicle on non-paved areas or off designated roadways.

Thank you for your cooperation.

Please notify Law Enforcement of any concerns or hazardous conditions by calling Columbia County 911 and/or Columbia County Sheriffs Department at 518-828-3344. 

For a complete list of park rules, please go to www.clermontny.org/park.                        …

There was discussion as to how to anchor the sign without penetrating the membrane.

SUPERVISORS REPORT:

• Received the sales tax 2^nd quarter check from the County in the amount of $105,301.40.  This is about 7 ½% more than received last year. This is good news for our budget.
• Supervisor Staats thanked the volunteers that have been watering the plantings at the park entrance.
• The Mill Road bridge has been taken down. It has not been completely closed off and there is more to be cleaned up.
• County Budget: The preliminary talks have begun and the Supervisor will vote against any increase in the County budget as the revenues have been increasing.
• Sexual Harassment Training: Councilwoman Brownson asked about the training of employees.  Supervisor Staats has talked to the insurance company and they feel that as long as the full-time employees have had their training, which is three in Clermont, that it is not necessary for all to go through the training.

ABSTRACTS:

A motion was made to approve Highway abstract #8, vouchers #69-77 in the amount of $40,438.80 by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

A motion was made to approve Trust & Agency abstract #8, vouchers #22-23, in the amount of $427.00 by Councilwoman Brownson, seconded by Councilman Desmond.  All in favor.  So carried.

A motion was made to approve General abstract #8A, vouchers #208 – 234 in the amount of $34,223.95 by Councilman Gildersleeve, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made to approve General prepaid abstract #8, vouchers #205-207 in the amount of $173.48 by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

The Zoning Board has requested the Town Board to review the process for the applicant who is applying for a special permit.  Currently, the applicant appears before the ZBA and then is sent to the Planning Board for site plan review.  The ZBA would like the applicant to go to the planning board first because legal and engineering counsel is readily available to the Planning Board.  After their review it would come back to the ZBA. The town board thinks that they should continue working as they are now and if they have any questions refer to the attorney or engineer. We can look into this further with the chairpersons.

PUBLIC COMMENT:

Lindsey Shute, a member of the park committee, has asked about joining the two parks together which has been discussed at the committee meetings. This is something that can be discussed in the future.

Lindsey asked if a decision had been made as to the design for the park entrance sign.  There have not been any definite designs submitted but will talk to Mary Howard.

A motion was made to adjourn by Councilman Gildersleeve, seconded by Councilwoman Brownson at 8:20 P.M.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

July 24, 2019

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, Luke Kumburis, Don Van Wagner, John Rusconi and Phyllis Heiko. 

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, May 22, 2019.  A motion to accept the minutes as corrected was made by Phyllis Heiko, seconded by John Rusconi.  All in favor.  So carried.

Anne Katrin Spiess, 356 County Route 6, Tax ID# 179.-1-48, Eric Maskell contacted Hank Himelright regarding the need to move the panels further back on the Spiess project, due to an unknown right of way.

Hank Himelright said every special permit is dependent on the Planning Board and feels the applicants should go before the Planning Board prior to coming before the ZBA.  The fact the Town Attorney and Town Engineer are present at the Planning Board meetings, errors could be avoided by the ZBA when issuing a special permit.  Motion to submit a letter to the Town Board, asking for a change in the order of applicants to appear before the ZBA and Planning Board was made by Phyllis Heiko, seconded by Don Van Wagner.  All in favor.  So carried.

Motion to adjourn was made by Phyllis Heiko, seconded by Luke Kumburis.  All in favor.  So carried.  The meeting adjourned at 8:10pm.

Respectfully submitted,

Desiree M. Webber, Secretary

                                                      CLERMONT FIRE COMMISSIONERS

                                                                        JULY 15, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, July 15, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Ronald Rifenburgh.  Others present were Chief Lloyd Kukon, Captain Les Coon, Treasurer Denise Fiore and Robert Desmond.

Chairwoman Susan Rifenburgh opened the meeting with the salute to the flag.

MINUTES:  A motion was made to accept the minutes was made by Commissioner Ron Rifenburgh, seconded by Commissioner Bauer.  All in favor.  So carried.

TREASURERS REPORT:  July 15, 2019                      

RE:  June 2019

Total Amount of June 2019 Invoices Paid                          $20,563.44

RE:  July 2019

Proposed July 2019 Invoices                                                $ 6,043.97 + 33648.00 = 39691.97*

Paid July 2019 Invoices                                                              235.02  

                                                Total                                                                $ 6,278.99 + 33648.00 = 39926.99*

*Additional invoices paid for $400.00, $160.00 and $33,088.00.

Reconciliation of Accounts

The Bank of Greene County Balances to Date

Money Market Checking Balance*                                                      $ 177,340.58

*Includes interest paid on 6/30/19 in the amount of $54.56

  Checking Balance                                                                                            5,944.33           

Less Outstanding Checks                                                                                   991.69

Checking Balance to Date                                                                              4,952.64

Money Market & Checking A/C Total                                                 $ 182,293.22

Capital Reserve Fund for Fire Equipment                                        $   29,728.61 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                Interest 2/28/19 – 3/31/19                                                                     3.79

                Interest 3/31/19 – 4/30/19                                                                   3.66

                Interest 4/30/19 – 5/31/19                                                                     3.79

                Interest 5/31/19 – 6/30/19                                                               3.67

                                       Total                                                                  $   29,750.72                                                                                                                                           

Capital Reserve Fund for Constr. &Improvement:        $   33,666.86 (as of 12/31/18)

                Interest 12/31/18 – 1/31/19                                                                            $         4.29

                Interest 1/31/19 – 2/28/19                                                                       3.87         

                Interest 2/28/19 – 3/31/19                                                                      4.29

                Interest 3/31/19 – 4/30/19                                                                       4.15

                Interest 4/30/19 – 5/31/19                                                                       4.29

                Interest 5/31/19- 6/30/19                                                                        4.15         

                                                                               Total                                $   33,691.90

Denise Fiore, Treasurer

July 15, 2019

MOTION:  A motion was made to accept the Treasurer’s report by Commissioner S. Rifenburgh, seconded by Commissioner R. Rifenburgh.  All in favor.  So carried.

CORRESPONDENCE:

• RBC Wealth Management Account Statement – June – $383,944.62
• A thank you letter was written to Jimmy Potts for help with blacktopping.
• Physicals were received for Joshua Williams, Daniel Pax Farr, Evan Decker Joseph Scott and Wesley Werner, Jr.
• 2019 Leadership Summit Vendor Expo- Team Fire Services Activities
• Lead Agency Designation Notice for Carmelite Sisters from Clermont Planning Board to build a 2200 sq. foot guest house on the Woods Road property.

Chairwoman Rifenburgh reviewed those that have had their physicals and their OSHA classes.  There are two members who have not had their physicals, Natasha Moyer Brown and Ryan Brown and one member, Harry Pease, who has not had a physical or OSHA training.  Letters will be written that their status will be inactive until these are done and also that they should return any gear or radios within two weeks. They should contact the Chief with any questions. There are also two members who did not have their FIT tests, Evan Decker and Jackie Therrian Decker. The Chief will contact them.

BUILDINGS AND GROUNDS: Commissioner Bauer

911 Sign – The 911 sign at Station #1 needs to be replaced.  Commissioner R. Rifenburgh will get the new sign and has the numbers for it.

INSURANCE: Commissioners R. Rifenburgh and Miller

A police report is still needed for the insurance claim for the missing portable/radio.  Will check with Assistant Chief Brown about it.

FIRE EQUIPMENT: Commissioner Bauer

Commissioner R. Rifenburgh asked where the fire extinguisher is for truck #6012 that has not been on the truck since February. It is believed that it is in the firehouse but it should be on the truck.

LOSAP: All Commissioners

Received participant statements from PENFLEX and they will be distributed to the members by Commissioner R. Rifenburgh.

LAWS AND POLICIES: All Commissioners

No report

LEGAL: All Commissioners

No report

OLD BUSINESS:

• HYDRANTS:  Jim Potts will help put in the new equipment in the dry hydrant on Cemetery Road.  It was discussed to do this hydrant and then plan for doing others. 
• AED: Captain Coon received one quote from Garrison on the cost of a new unit.  Two others did not respond, MES and Mark Hildebrand.  Garrison’s quote is $2,020.00 not including shipping. A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to purchase the AED from Garrison and pay for it from the Chiefs budget.  The Captain will order it.
• THERMAL IMAGING CAMERA: Captain Coon will get prices on batteries for the thermal imaging camera we have and on a new camera similar to what we have.   

NEW BUSINESS:

• TIVOLI FIRE DEPARTMENT: There was discussion about the loss of Tivoli’s trucks, ambulance and damage to their firehouse on July 5, 2019. 
• GRANT: We have not heard anything regarding the grant.
• TRUCK PAYMENTS: Treasurer Fiore has transferred $12,000 for the payment of the truck.

CHIEFS REPORT:

There were five calls in June:

6/1/19 – Mutual aid to Germantown – Barn Fire – Lasher Avenue

6/1/19 – Alarm activation – Inflight, Mill Road

6/2/19 – CO Detector activation – 1500 Route 9

6/3/19 – Chemical odor – 574 Nevis Road

6/22/19 – AAPI – Nevis Road and Route 9

DRILLS:

6/23/19 – Mutual aid drill with Livingston tanker and pumper exercises – 7 firefighters

6/24/19 – Company drill – hose advancement into 2^nd floor. Operations of hose and nozzle, air pack operations – 10 firefighters

• The Chief would like to use Truck 6013 for the convention/parade in Chatham.
• A pipe is being installed for a hydrant at the Carmelite Sisters.
• The Chief has offered help to Tivoli when they need it. They will respond under mutual aid when called.

• Call Sheets: The Chief has noticed changes have been made to the call sheets after he has completed them and will be discussing this will the other officers.  There were discussions on who is in charge at a scene. 

Treasurer Fiore has amended the July proposed bills by adding $400.00 for Emergency Response Technology, $160.00 for Tracey Gallant and $33,088.00 to Penflex for LOSAP.

MOTION TO PAY BILLS:  A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller to pay the bills as amended. All in favor. So carried.

There was discussion about paying for the calls entered into the state system before they are actually entered.  Chairwoman Rifenburgh will speak with Tracey about this.

FUEL USAGE: 45.9 gallons reported by Commissioner R. Rifenburgh.

PUBLIC COMMENTS:

Captain Coon asked if Truck #6013 could be used to take him to the church on August 17^th for his wedding. This was approved by the Commissioners.

He also reported that the water softener at Station #1 is not working properly.

Captain Coon also asked the owner at 577 County Route 6 if we could put in a hydrant there and they said that it will be fine.  He asked for additional funds in the training budget next year. 

A motion was made to adjourn at 8:20 P.M. by Commissioner R. Rifenburgh, seconded by Commissioner Miller.

Respectfully submitted,

Mary Helen Shannon, Secretary

Clermont Fire Commissioners

CLERMONT PLANNING BOARD

 July 10, 2019

The Clermont Planning Board held its regular meeting on Wednesday, July 10, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller, Jennifer Phillips and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town.

After review of the June 2019 minutes, a motion was made by Clayton Andrus, seconded by Jennifer Phillips, to accept the minutes.  All in favor. So carried.

Motion to close the regular meeting and open the Public Hearing for Pamela Haug of Moore Farm LLC, was made by Jennifer Phillips, seconded by Clayton Andrus.  All in favor.  So carried.

Pamela Haug, Moore Farm LLC, 301 Nevis Road, Tax ID# 191.01-1-29, is applying for a Minor Subdivision.  The Board reviewed the survey map.  There were no questions from the audience.  Motion to close the Public Hearing and return to the regular meeting was made by Mary Howard, seconded by Nathan Hempel.  All in favor. So carried.Matthew Griesemer read the SEQRA, recommending a negative impact.  Jennifer Phillips made a motion to declare a negative declaration, seconded by Mary Howard.  All in favor.  So carried.  Motion to accept as presented was made by Clayton Andrus, seconded by Nathan Hempel.  All in favor.  So carried.

Carmelite Sisters, 600 Woods Road, Tax ID# 179-1-69, represented by Rob Sasser from Tighe and Bond, proposes to build a 2400 square foot visitors’ cottage.  The Clermont State Historic Site raised the questions regarding the historic aspect of the current guest house.  Lighting will be dark sky compliant.  The site placement was discussed regarding the ability to view the new cottage from Woods Road.  Motion to accept the postal documentation of certified letters being sent to adjacent property owners in lieu of the returned signature cards was made by Jennifer Phillips, seconded by Nathan Hempel.  All in favor, with the exception of one nay from Mary Howard. So carried.  Motion to to close the Public Hearing and return to the regular meeting was made by Mary Howard, seconded by Nathan Hempel.  All in favor.  So carried.  Matthew Griesemer read the SEQRA, recommending a negative declaration.  Motion for a negative declaration was made by Ron Miller, seconded by Clayton Andrus.  All in favor.  So carried.  Motion was made by Mary Howard, seconded by Nathan Hempel to approve the project based on the fact it was in compliance with town and state zoning and environmental laws.  All in favor. So carried.

Anne Katrin Spiess, 356 County Route 6, Tax ID# 179.-1-48, represented by Eric Maskell of Natural Energy Solutions, appeared before the Board explaining the solar panels will be moved north, closer to the rear of the property, placing the panels 193 feet off the property line.  He was instructed to obtain a letter of approval from the abutting neighbor.  Motion was made by Ron Miller, seconded by Jennifer Phillips, to hold a Public Hearing on August 14, 2019 should the letter of approval from the neighbor not be obtained.  All in favor.  So carried. 

Motion to adjourn was made by Mary Howard, seconded by Jennifer Phillips.  All in favor. So carried.  The meeting adjourned at 8:53pm.

Respectfully submitted,

Desiree M. Webber, Secretary

CLERMONT TOWN BOARD MINUTES

                                                                        JULY 1, 2019

The Clermont Town Board held their regular meeting on Monday, July 1, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve.  Others in attendance were Mary Howard, Phyllis Heiko, Cody Rockefeller, Chris Nolan, Ray Tousey and one other resident.

Supervisor Staats opened the meeting with the salute to the flag.

MINUTES: A motion was made to accept the minutes of the June meeting by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

CORRESPONDENCE:

• TOWN CLERK’S REPORT: The Town Clerk presented a check for the General Fund in the amount of $320.94 and for Trust & Agency in the amount of $900.00.
• Columbia County Office for the Aging Elder Express newsletter for July – September.
• Received the budget and revenue report from the Supervisor for June 30, 2019.
• Website: There were no comments.

COMMITTEE REPORTS:

• Councilman Desmond reported that the new Highway Truck has been received and there are just a few items which have yet to be done but it is within the budgeted amount.  The Supervisor will report on the old truck.
• PARK COMMITTEE: Committee members planted bushes and plants at the entrance to the park on Route 9.   The Committee met on June 24^th regarding screening with two neighbors who responded to a request for input. Water for the site was also discussed for watering plants, trees, etc. The committee is looking for recommendations on the site plan and they are also suggesting that the two parks be joined together. They also have come up with a park logo showing an apple tree and sheep. There were suggestions made for signage but no decisions have been made.  Supervisor Staats would like to see ‘no animals allowed on the sports fields’ on the signs. Mary has also written up a brochure with the park rules. These topics will be discussed next month.  Supervisor Staats thanked Mary Howard and the committee for all the work that has been put into it. The highway department also did a lot of preparation and the Supervisor thanked them also.
• WEBSITE: Councilman Hempel is hoping to finalize the new website within the next few weeks and switch over early next month.  The board said that when he feels it is ready to go live he should just go ahead.  Councilman Gildersleeve asked if an email could be sent out to the board members before so they could look at it.  Councilman Gildersleeve did speak with someone who is interested in web design and development and would be willing to help. 
• GRANTS: Councilwoman Brownson was advised that the Bank of Greene County did award Clermont $750.00 towards the grant that she wrote for the park.  They will be awarding this on August 13^th at the Germantown branch.  More details will follow.

Councilwoman Brownson requested $6300 through the Iroquois Community Grant. We were awarded $5000.00.  We have one year to complete the project, starting on 6/15/19, completing by 6/15/2020.

Councilwoman Brownson also thought it might be possible to submit the hours spent by the highway department on the project as in-kind donations. Supervisor Staats thanked both organizations for their continued support.

OLD BUSINESS:

• Last month the Supervisor reported that he borrowed benches from Germantown for the soccer games which were held in our field.  He thanked them for lending them to us.  Last month it was approved to order two benches for our field and they have been received.
• GRIEVANCE DAY: The Board of Assessment Review and Assessor met on June 4^th to hear 37 grievances on assessments.  Some adjustments were made where they felt necessary. We are now at 100% with the state.  We will continue to keep it at 100%.

NEW BUSINESS:

• ASSESSORS REAPPOINTMENT: The Assessors term expires September 30, 2019 and the County has asked that we make an appointment early.  The board has discussed the job that Cheryl Kaszluga has been doing and Supervisor Staats would like to reappoint her for a six-year term beginning October 1, 2019 through September 30, 2025. A motion was made to approve Resolution #40 – 2019 by Councilman Desmond to reappoint Cheryl Kaszluga for a six-year term beginning October 1, 2019 to September 30, 2025, seconded by Councilwoman Brownson.  All in favor. So carried.
• HIGHWAY TRUCK: The Supervisor would like a motion to declare the 2006 Ford F550 dump truck with 9 foot Myers plow as surplus equipment.  A motion was made to approve Resolution #39-2019 by Councilman Gildersleeve, seconded by Councilman Desmond. All in favor. So carried.
• AUGUST MEETING:  There is a conflict with the Supervisor for the August meeting, which would normally be on the first Monday and after discussion with the board, a motion was made by Councilman Desmond, seconded by Councilman Gildersleeve to change the meeting to Friday, August 2^nd at 7:00 P.M.
• SUPPORT LETTER: Supervisor Staats was asked by Columbia Land Conservancy to send a letter of support for their application to NYS Environmental Conservation’s Local Stewardship Planning grant opportunity.  The Supervisor prepared a letter and asked for a motion which was made by Councilman Desmond, seconded by Councilwoman Brownson.  All in favor.  So carried.

SUPERVISORS REPORT:

• B/T General Contractors was awarded the bid for painting and roof repair from the hail storm damage.  They are working on the scheduling and the Supervisor would like it to be done by the end of summer.
• Raymond thanked the volunteers that worked on the park entrance and the Highway department for the preparation work. He also thanked the Bank of Greene County and Iroquois for their support.

ABSTRACTS:

A motion was made by Councilman Gildersleeve to approve General abstract #7A, vouchers #174 to #204, in the amount of $13,135.54, seconded by Councilman Hempel.  All in favor.  So carried.

A motion was made by Councilman Hempel to approve pre-paid General abstract #7, vouchers #171 to #173 in the amount of $154.35, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made by Councilwoman Brownson to approve Trust & Agency abstract #7, vouchers #19 to #21 in the amount of $650.00, seconded by Councilman Hempel.  All in favor.  So carried.

A motion was made by Councilman Desmond to approve Highway abstract #7, vouchers #59 to #68 in the amount of $112,736.07, seconded by Councilman Gildersleeve.  All in favor.  So carried.

PUBLIC COMMENTS:

Phyllis Heiko heard that they are taking down the Mill Road bridge.  Yes, it is in the process of being taken down.

Chris Nolan asked if there is anything to prevent trees from being removed from your own property, determining what kind of trees can be planted or where you can plant trees in relation to the road.  It was suggested that he speak to the highway superintendent about planting near the right of way.  He also talked about old houses and the types of plaques that can be mounted on these houses that shows the year that they were built.

Phyllis Heiko asked about the senior shredding program which ended June 28^th.  The next is expected to start December 2 thru December 13^th.

Mary Howard said that there is state funding, which we might qualify for with the application due in July or August.  She would like to work with Councilwoman Brownson on the next grant for the park.

A motion was made to adjourn by Councilman Desmond, seconded by Councilman Gildersleeve at 7:40 P.M.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

There was no meeting of the Zoning Board of Appeals for June, 2019.

CLERMONT FIRE COMMISSIONERS

                                                                    JUNE 17, 2019

The Clermont Fire Commissioners held their regular meeting on Monday, June 17, 2019 at 7:00 P.M. at the Town Hall. Those in attendance were Chairwoman Susan Rifenburgh, Commissioner Raymond Bauer and Commissioner Ronald Rifenburgh.  Also present was Denise Fiore, Treasurer, Captain Les Coons and Robert Desmond.

 

Chairwoman Susan Rifenburgh opened the meeting with the salute to the flag.

MINUTES: A motion was made by Commissioner Bauer, seconded by Commissioner Susan Rifenburgh. All in favor. So carried.

 

 

TREASURERS REPORT:

 

June 17, 2019 Fire Commissioners’ Treasurer’s Report                   

 

RE:  May 2019

 

Total Amount of May 2019 Invoices Paid                          $ 6,088.73

 

RE:  June 2019

                                                                                          

Proposed June 2019 Invoices                                               $17,516.14

Paid June 2019 Invoices                                                           3,047.30  

                                                Total                                                                   $20,563.74

 

Reconciliation of Accounts

The Bank of Greene County Balances to Date

 

Money Market Checking Balance*                                                      $ 197,286.02

*Includes interest paid on 5/31/19 in the amount of $59.83

 

Checking Balance                                                                                              5,682.50           

Less Outstanding Checks                                                                                2,979.78

Checking Balance to Date                                                                              2,702.72

 

Money Market & Checking A/C Total                                                $ 199,988.74

 

Capital Reserve Fund for Fire Equipment                                        $29,728.61 (as of 12/31/18)

                                                                                                                       

                Interest 12/31/18 – 1/31/19                                                  $            3.78

                Interest 1/31/19 – 2/28/19                                                                   3.42

                Interest 2/28/19 – 3/31/19                                                                     3.79

                Interest 3/31/19 – 4/30/19                                                                   3.66

                Interest 4/30/19 – 5/31/19                                                                     3.79

 

                Total                                                                                               $   29,747.05                                                                                                                                           

Capital Reserve Fund for Constr. &Improvement:        $   33,666.86 (as of 12/31/18)

                                                                                                               

                Interest 12/31/18 – 1/31/19                                                                            $         4.29

                Interest 1/31/19 – 2/28/19                                                                       3.87         

                Interest 2/28/19 – 3/31/19                                                                      4.29

                Interest 3/31/19 – 4/30/19                                                                       4.15

                Interest 4/30/19 – 5/31/10                                                                       4.29         

 

                                                                               Total                                $   33,687.75

 

Denise Fiore, Treasurer

June 17, 2019

 

MOTION: A motion was made by Commissioner Bauer, seconded by Commissioner S. Rifenburgh to accept the Treasurers Report.  All in favor. So carried.

 

CORRESPONDENCE:

• Physicals were received from CMH on the following:

Brendon Hegarty, Richard Larsen, Samuel Williams, Christopher Farewell, Cody Rockefeller, Collin Brown.

• Copy of letter written to Terry Decker regarding generator testing.
• RBC Wealth Management for May – $375,181.96
• Fire District Affairs for June – July.

 

BUILDINGS AND GROUNDS: Commissioner Bauer

• Thanked Commissioner Bauer for getting Station #1 parking lot ready for the paving. He would like to send a thank you to Jimmy Potts for his efforts in the parking lot.  The invoice came in approximately $800.00 over estimate because there were some depth adjustments made.

 

INSURANCE: Commissioners R. Rifenburgh and Commissioner Miller

No Report

 

FIRE EQUIPMENT: Commissioner Bauer

• AED – Commissioner R. Rifenburgh would like to get a price on a new AED.  A new battery cost $377.00.  This would be the second one in two years.
• The hydrant on Cemetery Road is out of service.

A motion was made to spend the money to repair the hydrant with new 8 inch pipe, strainer and head by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.  All in favor. So carried.

• Truck #6034 (Tanker) the water level gauge stops at half a tank.  It was discussed to let operators know to watch water level.
• Thermal Imaging Camera isn’t working well. 

 

LOSAP:  All Commissioners

No report

 

LAWS AND POLICIES: All Commissioners

No report

 

LEGAL: All Commissioners

No Report

 

OLD BUSINESS:

• A motion was made to move any unexpended balance from 2018 into the truck reserve by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.  All in favor.  So carried.
• There was discussion regarding training budget and Treasurer Fiore said that there is enough money in the training budget for the planned seminar attendance.
• FIT test: Names will be sent to the Livingston Chief of our members who will take the FIT tests. 

 

CHIEFS REPORT:

There were five calls in May as follows:

5/6/19 – Alarm activation – Clermont State Historic Site – Woods Road

5/8/19 – EMS Assist – 125 County Route 6

5/9/19 – CO Detector Activation – 24 Trout Creek Road

5/12/19 – Alarm Activation – 760 Woods Road

5/19/19 – Tree on wires – 670 Woods Road

 

Drills/Work Details

5/27/19 – Memorial Day Parade – Germantown – 4 firefighters

5/28/19 – Drill/Hose advancement/Interior attack – 6 firefighters

5/28/19 – BEFO  class – Stuyvesant

                        Taken by Evan Decker/Lloyd Kukon

• Truck reports: Commissioner Rifenburgh does not see all the truck reports for the month.  Captain Coon said he did not get all done.

 

MOTION: A motion was made to pay the bills by Commissioner R. Rifenburgh, seconded by Commissioner Bauer.

FUEL USAGE: The Fuel Usage through 5/21/19 was 44.7 gallons, 36 inch depth. 

 

PUBLIC COMMENT:

• Bob Desmond asked about dry hydrants and freezing.  They do not freeze because until you draft the water it doesn’t come up about the freeze line.  The Commissioners discussed new hydrants and at the next meeting will discuss further about hydrants. Also suggestions were made about contacting Soil and Water conservation for grants.
• Captain Coon contacted John Lutich about repairs to Truck# 6013 and it is on the calendar for July 7^th.  He also contacted the grant writer about the grant that we filed.  We have not heard anything yet.

 

A motion to adjourn was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer at 7:55 P.M.

 

Respectfully submitted,

 

 

Mary Helen Shannon

Fire District Secretary

 

 

 

 

 

 

CLERMONT PLANNING BOARD

 June 12, 2019

The Clermont Planning Board held its regular meeting on Wednesday, June 12, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller, Tom Jantzen, Jennifer Phillips, Clayton Andrus and alternate Cody Rockefeller. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town.

After review of the May 2019 minutes, a motion was made by Mary Howard, seconded by Tom Jantzen, to accept the minutes.  All in favor. So carried.

Pamela Haug, Moore Farm LLC, 301 Nevis Road, Tax ID# 191.01-1-29, is applying for a Minor Subdivision.  The proposed parcel of 7.952 acres will be divided from the existing parcel of 46.054 acres, leaving the main parcel of 38.102 acres. The smaller parcel will have a right of way.  The Columbia County Health Department has approved a 1,000 gallon septic tank.  The application was deemed complete as received.  Motion to accept the application was made by Jennifer Phillips, seconded by Tom Jantzen.  All in favor. So carried.  Motion to schedule the Public Hearing for July 10, 2019 was made by Mary Howard, seconded by Nathan Hempel.  All in favor.  So carried.

Carmelite Sisters, 600 Woods Road, Tax ID# 179-1-69, represented by Rob Sasser from Tighe and Bond, proposes to build a visitors’ cottage.  The applicant returned with the additions of 1,000 gallon septic tank and lighting to the site plan.  The application was deemed complete as received.  Motion to accept the application was made by Ron Miller, seconded by Clayton Andrus.  All in favor.  So carried.  Motion to schedule the Public Hearing For July 10, 2019 was made Tom Jantzen, seconded by Nathan Hempel.  All in favor.  So carried.  Motion to make the Planning Board the lead agency was made by Mary Howard, seconded by Jennifer Phillips.  All in favor.  So carried.

Motion to adjourn was made by Mary Howard, seconded by Ron Miller.  All in favor. So carried.  The meeting adjourned at 8:33pm.

Respectfully submitted,

Desiree M. Webber, Secretary

TOWN OF CLERMONT

                                                            JUNE 3, 2019

The Clermont Town Board held their regular meeting on Monday, June 3, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve. Our videographer, Fred Cartier, was not able to make the meeting. We wish him a speedy recovery.  There were two residents present.

Supervisor Staats opened the meeting with the salute to the flag. 

MINUTES: A motion was made to accept the minutes of the May meeting by Councilman Desmond, seconded by Councilwoman Brownson.  All in favor.  So carried.

TOWN CLERKS REPORT: The Town Clerk presented the Supervisor checks in the amount of $486.28 for the General fund and $1,000.00 for Trust and Agency.

CORRESPONDENCE:

• Received notice of public hearing in Livingston for a special use permit for the installation of a wireless telecommunications facility on Danski Road for June 5, 2019 at 7:00 P.M. at the Town Hall.
• Narcan Training being offered at Pine Plains High School by Dr. Handler on Thursday, June 13 from 3:30 to 4:30 PM and 6:00 to 7:00 PM.
• Received the budget and revenue reports from the Supervisor for May 31, 2019.

COMMITTEE REPORTS:

• Councilman Desmond stated that the Park Committee has been working on a plan for screening, signs showing prohibited uses.  There was discussion on what would be included on the signs.
• Councilman Hempel reported that the design of the website is about 80% done.  He is hoping to have it done in the next few weeks.
•  Councilwoman Brownson was notified that the Town was to received $750.00 from the Bank of Greene County for a grant that she applied for to be used for the park entrance. She also said that we should receive word on a grant from Iroquois Community Grant for park funds.  The Park committee is holding a planting on June 15^th at park entrance. All are invited to join the activities.

OLD BUSINESS:

CONTRACTS FOR DAMAGE FROM HAIL STORM:

A bid was received from Jennings Contracting to repair Community House roof for $9,100 but he was not able to meet the bid specs so he is withdrawing his bid. The other bidder was B/T Contractors, Inc. at $11,164.00.  A motion was made to award the bid to B/T Contractors by Councilman Gildersleeve, seconded by Councilman Hempel.  All in favor.  So carried.

The bid received from Jennings Contracting for roof repair on storage building/shed for $8,860.20 also did not meet the specs.  The bid from B/T contractors was for $9500.00 and was accepted on a motion made by Councilwoman Brownson, seconded by Councilman Desmond.  All in favor.  So carried. These will be paid from the Buildings account #1620.4.

NEW  BUSINESS:

• SOCCER FIELD BENCHES: Supervisor Staats said that a Soccer Tournament was held at the new field at Hettling Park in Clermont.  The field is being very well received by visitors.  He did have to borrow benches from Germantown for the tournament so he is proposing that the use of donations we have received and the donation from the Germantown Soccer League that we purchase two benches for $1,070.52. A motion was made by Councilman Gildersleeve and Councilman Desmond to make the purchase from these funds.  All in favor.  So carried.
• BUDGET AMENDMENTS:

Budget Amendment No. 2 of 2019: General Fund

To: Buildings A1620.4   Increase appropriations            $17,013.04

From: Insurance Recoveries A02680 decrease est. revenues                      $17,013.04

To: Town Board A1010.4 Increase appropriations              $243.00

From; Supervisor A1220.4 Decrease appropriations                                       $243.00

To: Assessors A1355.4 Increase appropriations                   $500.00

From: Contingent A1990.4 Decrease appropriations                                     $500.00

Total:                                                                                $17,756.04          $17,756.04

Motion to approve budget amendment to balance accounts by Councilman Hempel, seconded by Councilman Gildersleeve.  All in Favor.  So carried.

Budget Amendment No. 2 of 2019: Highway Fund

To: Improvements DA5112.2 Increase Appropriations         $10,621.81

From: PAVE NY DA03501.1 Decrease est. revenues                                   $10,621.81

Motion to approve budget amendment for funds received for road paving from PAVE NY by Councilwoman Brownson, seconded by Councilman Desmond.  All in favor.  So carried.

SUPERVISORS REPORT:

• MORTGAGE TAX: A check in the amount of $29,647.62 was received for the mortgage tax.  The amount budgeted for estimated revenues is $40,000.00. 
• GRIEVANCE DAY:  A reminder that Grievance day is Tuesday, June 4^th from 3PM to 5PM and 6PM to 8PM.
• HIGHWAY TRUCK:  The new truck should be received this week.
• The Supervisor has not met with anyone on housing for Special Needs regarding the number of homes in Clermont.

ABSTRACTS:

A motion was made to approve Trust & Agency abstract #5, vouchers #13-18 in the amount of $1,250.00 by Councilman Desmond, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made to approve General Prepaid abstract #6, vouchers #141-143 in the amount of $183.97 by Councilwoman Brownson, seconded by Councilman Hempel.  All in favor.  So carried.

A motion was made to approve Highway abstract #6, vouchers #47-58 in the amount of $7,285.57 by Councilman Hempel, seconded by Councilwoman Brownson.  All in favor.  So carried.

A motion was made to approve General Fund abstract #6A, vouchers #144-170 in the amount of $14,600.10 by Councilman Gildersleeve, seconded by Councilman Hempel.  All in favor.  So carried.

PUBLIC COMMENTS:

Phyllis Heiko thanked the board for the action taken on getting a letter from our attorney to DEC regarding Red Wing Properties.

She also said that members of the Planning and Zoning are calling for the opening of the Bingham’s Mill Bridge.

She also asked that there be something written in the zoning regarding items that don’t sell at a yard sale being left on the side of the road indefinitely.

A motion was made to adjourn at 7:35 PM by Councilman Gildersleeve, seconded by Councilman Desmond.

Respectfully submitted

Mary Helen Shannon, RMC

Town Clerk

Clermont Zoning Board of Appeals
1795 Route 9
Germantown, New York 12526

May 22, 2019

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending were Hank Himelright,  Luke Kumburis, Don Van Wagner, John Rosconi  and Phyllis Heiko.  Town Attorney Brian Henchy was also present.

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, April 24, 2019.  A motion to accept the minutes was made by Luke Kumburis, seconded by Don Van Wagner.  All in favor.  So carried.

Fook Chew, 14 Sharon Drive, Tax ID #191.4-2-5.4, has withdrawn their application for ground mounted solar panels.  Motion to close the application was made by Phyllis Heiko, seconded by Don Van Wagner. All in favor.  So carried. 

Richard and Donna Stickle, 1188 County Route 6, Tax ID# 180.-2-43.1, Motion to close the regular meeting and open the Public Hearing was made by Don Van Wagner, seconded by John Rosconi.  All in favor.  So carried..  There were no comments from the audience regarding the application for an area variance.  It was determined an area variance is not needed.  The proposed garage is an accessory building and only needs a 10’ set back.  Motion was made to close the Public Hearing and return to the regular meeting was made by Don Van Wagner, seconded by Phyllis Heiko.  All in favor.  So carried. 

Anne Katrin Spiess, 356 County Route 6, Tax ID# 179.-1-48, A roll call vote was taken for the Spiess solar panel project.  Motion to approve: Don Van Wagner, yes; John Rosconi, yes; Hank Himelright, yes; Luke Kumburis, yes: Phyllis Heiko, yes.  All approved. So carried.

Greg and Donna Fingar, 122 Mill Road, Tax ID #180.-2-56,  discussion was held regarding the meaning of the zoning lawyer subdivisions and the increase in traffic.  A roll call vote was taken to accept the proposed interpretation as offered by the applicant.  Motion to approve:  Luke Kumburis, yes; John Rosconi, yes; Phyllis Heiko, yes;  Hank Himelright, yes; Don Van Wagner, no. So Carried.

The new local law regarding Lot Line/Minor Subdivision was distributed to the Board. 

Motion to adjourn was made by Luke Kumburis, seconded by John Rosconi.  All in favor. So carried.  The meeting closed at 8:10pm.

Respectfully submitted,

Desiree M. Webber, Secretary