CLERMONT FIRE DISTRICT

                                                                   JANUARY 21, 2019

The Clermont Fire District held their Organizational Meeting and Regular Meeting on Monday, January 21, 2019 at 7:00 P.M. at the Town Hall.  Those present were Commissioner Susan Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller, Commissioner Raymond Bauer and Commissioner Ronald Rifenburgh.  Also present were Treasurer Denise Fiore, Chief Lloyd Kukon, 1^st Assistant Chief Collin Brown, 2^nd Assistant Chief Evan Decker, Josh Williams, Sam Williams and Bob Desmond.

Chairwoman Rifenburgh opened the regular meeting:

MINUTES: Commissioner R. Rifenburgh noted a correction on page 53 paragraph 4, ‘The Secretary opened and read’, not Commissioner R. Rifenburgh.  Commissioner Miller noted a correction on page 55, #5, should read, ‘may ask’.  A motion to accept the minutes with the corrections was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller. All in favor. So carried.

TREASURERS REPORT:

December 2018

Total amount of December 2018 invoices paid                     $10,472.11

Proposed January 2019 invoices                                             $2,933.49 + $125.00 = 3,058.49 *

Paid January 2019 invoices                                                     $   455.01

Total                                                                                        $3,388.50 + $125.00 = 3,513.50 *

*Adjusted total for payment for Commissioner S. Rifenburgh training

Reconciliation of Accounts

The Bank of Greene County Balances to Date

            Money Market Checking Balance to Date                 $67,682.64

            Checking Balance                                                       $  9,965.57

            Less Outstanding Checks                                           $ 3,633.77

            Checking Balance to Date                                          $ 6,331.80

            Money Market & Checking Account Total                $74,014.44

Capital Reserve Fund for Fire Equipment                              $29,728.61

Capital Reserve Fund for Construction & Improvement       $33,666.86

Commissioner R. Rifenburgh asked about an invoice from Sausbiers and why there was no purchase order attached.  The invoice was signed by Commissioner Saulpaugh and he was very upset when questioned about why he did not do a purchase order. He did not know that the invoice had come in.  It was received and put in the Treasurer’s mailbox to be paid. He left the meeting. 

A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Bauer to accept the Treasurers report.

CORRESPONDENCE:

• The new file cabinet was purchased from Staples.
• Background checks were received for three new members, O’Connell, Tompkins and Farewell.
• Notification was received that a Child Care Service Home will be located at 1743 Route 9, Clermont for approximately 16 children, Monday – Friday, 7AM to 5:30 PM.  A copy was given to the Clermont Code Enforcement Officer.
• Received the Milan Volunteer Fire Department contract to be signed by the Chairwoman.
• Fire and EMS Conference at Turning Stone, 3/28/19 to 3/31/19.
• Letter for Cleaning services to be handed out for anyone interested.
• RBC Wealth Management Contact List to be completed.
• RBC Certificate of Investment Powers
• Received a refund from Arch Insurance for an overpayment of premiums from 2012 discovered in an audit by NYS Department of Financial Services.
• RBC Account Statement for December $368,042.55.

BUILDINGS AND GROUNDS: Commissioners Bauer and Saulpaugh

• National Grid, said to disregard the letter received in November because they put in a new meter and they did not have difficulty getting to the meter.
• Commissioner Bauer fixed flashing on shed.

INSURANCE: Commissioners R. Rifenburgh and Miller

• Peter Fingar of Fingar Insurance will be coming to the February meeting.

LAWS AND POLICIES: All Commissioners

No Report

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• The hose and ladder test have been scheduled for April.
• A motion was made to award the bid to Shakerley Fire Truck Sales (VRS) for the new pumper tanker for $396,651.34 by Commissioner R. Rifenburgh, seconded by Commissioner Bauer. A roll call vote was as follows: Commissioner Ronald Rifenburgh, aye; Commissioner Raymond Bauer, aye; Commissioner Ronald Miller,aye; Commissioner Susan Rifeburgh, aye; Commissioner Laurence Saulpaugh, absent. All in favor. So carried.

Bob Desmond thinks that another bid should go out because of the appearance of impropriety of looking at only one bidder. There was discussion on how it is possible for these agents to get a bid in in a short time.

A motion was made by Commissioner R. Rifenburgh, seconded by Commissioner Miller for the Chairwoman to sign the contract for the truck. All in favor.  So carried.

LOSAP:

Commissioner R. Rifenburgh made a motion that original reports for calls, drills, alarms and work details be in the Town Hall on the day of the meeting. Also, any fire alarm system notices should be attached, seconded by Commissioner Bauer.  All in favor.  So carried. 

LEGAL:

The attorney for the purchase of the truck asked that the minutes reflect that a change was made at the last minute before the election to appoint a new election inspector, Robin Daley, replacing Tracey Gallant and that this was authorized by the Commissioners.

OLD BUSINESS:

• Commissioner R. Rifenburgh is striping the floor on Station #1. He is trying different types of materials.
• Copies of the cleaning proposal will be handed out to prospective applicants.

NEW BUSINESS:

• Chairwoman Rifenburgh will attend the Commissioners training on March 2, 2019 in Clifton Park. A check will be issued for $125.00 to attend and the Chairwoman will be reimbursed gas and tolls on a motion made by Commissioner Bauer, seconded by Commissioner Miller.  All in favor. So carried.

CHIEFS REPORT:

There were five calls for December 2018 as follows:

12/1/18 – Unknown type fire (unattended controlled burn) Church Avenue

12/2/18 – Possible transformer explosion – 3712 Route 9G

12/7/18 – Standby for Tivoli

12/8/18 – Alarm Activation – Devereaux – 168 Pleasantvale Road

12/21/18 – Water Problem – 335 County Route 6

Monthly Drill/Work Detail

12/15/18 – Children’s Christmas Party – work detail – 8 firefighters

12/18/18 – Interior drill at Milan – 3 firefighters

12/18/18 – Station #1 Equipment Check – 1 firefighter

There was not report from the Chief as he was called away.

A motion was made by Commissioner R. Rifenburgh to pay the bills including the $125.00 for Commissioner training, seconded by Commissioner Bauer.  All in favor.  So carried.

Commissioner R. Rifenburgh reported the Fuel Usage at 23.4 gallons.

A motion was made to adjourn by Commissioner Bauer, seconded by Commissioner Miller at 9:30 PM.

Respectfully submitted,

Mary Helen Shannon

Fire District Secretary

                                              CLERMONT TOWN BOARD MEETING

                                                            JANUARY 19, 2019

The Town Board held the meeting to review the books for the year ending 2018for the Supervisor, Town Clerk, Tax Collector and Town Justices. Those present were Supervisor Raymond Staats, Councilwoman Dawn Brownson, Councilman Robert Desmond, Councilman Evan Hempel and Councilman Kris Gildersleeve.  Also present was Joan Buser, Tax Collector, Ronald Banks, Town Justice, Lee Gallant, Court Clerk for Richard Christensen, Town Justice and Mary Helen Shannon, Town Clerk.  Supervisor Staats opened the meeting.

The records were reviewed of the Supervisor, Town Clerk, Justice Banks and Justice Christensen and the Tax Collector by the Board.

The Board also held interviews for a position on the Zoning Board of Appeals. There were two interviewed today, Phyllis Heiko and Cody Rockefeller.  There will be one more interviewed on 1/24/19, Ben Peacock at 7:00 P.M.  Councilman Desmond will contact one more who was interested, Brenda Case.

There were no changes to the lease with the Canaan Fellowship for use of the Community House and no changes to the agreements with Pine Plains Veterinary Associates and Round Top Animal Hospital for their services.

The following policies were reviewed with no changes:

Cash Management Policy

Code of Ethics

Investment Policy

Procurement Policy

Sexual Harassment Policy

Workplace Violence Prevention Policy

The board reviewed the Highway Personnel Policy and a motion was made to increase the number of sick days which can be accumulated and carried over to the next year from 30 days to 60 days. This motion was made by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor.  So carried.

Discussed Councilman Kris Gildersleeve attending the Association of Towns training session in NYC on February 17^th through February 19^th.  A motion was made by Councilman Desmond, seconded by Councilman Hempel.  So carried.  Councilwoman Brownson had left prior to this vote.

The meeting was adjourned at 1:30 P.M. on a motion made by Supervisor Staats, seconded by Councilman Desmond.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

CLERMONT PLANNING BOARD

 January 9, 2019

The Clermont Planning Board held its regular meeting on Wednesday, January 9, 2019 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Nathan Hempel, Mary Howard, Ron Miller and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Matthew Griesemer, Attorney for the Town.

After review of the December 2018 minutes, a motion was made by Clayton Andrus, and seconded by Mary Howard, to accept the minutes.  All in favor. So carried.

Anne Katharine Spiess, 356 County Route 6, Tax ID# 179.-1-48, represented by Eric Maskell of Natural Energy Solutions, came before the Board presenting the plan for tracker solar panels for the applicants home.  The planned site will not be visible from neighboring homes or County Route 6.  The applicant will return to the February meeting with a complete application.

Tom and Nancy Jantzen, 199 Commons Road, Tax ID# 192-1-28, represented by George Schmitt, is applying for an Accessory Apartment be added to the side of an existing barn.  The septic has been approved by the Health Department.  The application was deemed complete.  Motion was made to accept the application by Mary Howard, seconded by Nathan Hempel.  All in favor.  So carried.  The Public Hearing will be at the February 13 meeting.

The Board reviewed the proposed Lot Line Adjustment Law.  No further comments were made.

Motion to adjourn was made by Mary Howard and seconded by Ron Miller.  All in favor. So carried.  The meeting adjourned at 8:20pm.

Respectfully submitted,

Desiree M. Webber, Secretary Date: 

CLERMONT TOWN BOARD MEETING

JANUARY 7, 2019

The Clermont Town Board held the regular meeting of the Town Board following the Organizational meeting on Monday, January 7, 2019 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve.  There were four others present.

Supervisor Staats opened the meeting with a salute to the flag.

MINUTES: After review of the December 3rd and December 26^th, a motion was made to accept them by Councilman Desmond, seconded by Councilman Gildersleeve.  All in favor. So carried.

TOWN CLERKS REPORT: The clerk read the report for December and presented a check for the General fund for $1,799.50 and for Trust & Agency for $1,025.00 to the Supervisor. 

CORRESPONDENCE:

The budget and revenue reports for December 31, 2018 were presented to the board.

COMMITTEE REPORTS:

• OPEN POSITION ON ZONING BOARD: The Town Board will hold interviews for an open ZBA position on Saturday, January 19 at 11:00 A.M. Any interested parties should contact the Clerk or a member of the Board.
• PARK COMMITTEE: Mary Howard, Chair reported that Amy Parella has worked up a budget for the grant from Bank of Greene County for $8000 for the park entrance. Councilwoman Brownson said that the period for applying for the grant is open until January 15^th and has received the proposed budget.
• WEBSITE: Councilman Hempel is hoping to finish up work on the website now that the holidays are over.

OLD BUSINESS:

• Supervisor Staats and members of the Board met with Peter Fingar of Fingar Insurance at the year-end meeting. There is an increase of $499.00 over the previous year which is mostly from adding new equipment.  We can possibly reduce this by looking at our vehicles and their value which can reduce our policy amount.
• INVESTING IDLE MONEY:  Supervisor Staats has been looking into investing idle  monies.  He met with the Bank of Greene County and he has decided to lock in at a 2% flat rate, transferring money in and out with no penalty.  He has transferred into this account.

NEW BUSINESS;

• The date to review the books of the Supervisor, Town Clerk, Tax Collector and both Town Justices is January 19th starting at 10:00 AM, The Board will be interviewing for the ZBA, Alternates for the ZBA, Planning and Environmental Management Council also at 11:00 A. M.

• PARK: We have the new flagpole for the park, donated by Mr. and Mrs. Paul Clemente and Councilman Desmond asked if Councilman Gildersleeve would look into a POW flag for the flagpole.
• HAIL STORM DAMAGE: Supervisor Staats will be in contact with the insurance adjusters to come back out to see the additional damage which has been found from the hail storm.
• DEC: They are still looking for their payment from us for the Brownfield work that was done on the former Hettling property.  After our attorney reviews it all, we will be meeting with DEC.
• DEVEREAUX:  We have not received anything regarding our objection to the purchase of another home in Clermont.  Our attorney is handling this.

SUPERVISORS REPORT: There were no meetings at the County.

• There is a special election for the bonding for the purchase of a new fire truck to be held on Tuesday, January 15, 2019 from 6:00 P.M. to 9:00 P.M. at the Town Hall for registered voters in the Clermont.Fire District.

ABSTRACTS:

A motion was made by Councilman Gildersleeve, seconded by Councilwoman Brownson to approve Highway abstract #1, vouchers #1 – 4, in the amount of $4,276.75.  All in favor.  So carried.

A motion was made by Councilman Hempel, seconded by Councilman Gildersleeve to approve General abstract #1, vouchers #1 – 19 in the amount of $21,569.45.  All in favor.  So carried.

PUBLIC COMMENT:

Chris Nolan asked about County bus transportation.  Supervisor Staats said that this is subsidized by the County and they do come down this way once a week. Mary Howard explained that they are funded 80% for purchases by the federal government, 10% by the state and 10% by the county. The operating expenses are funded 50% by the federal government, 50% by the county.  For more information on the routes contact the Columbia County Planning Department. Supervisor Staats will bring more information next month.

Sarah Takacs asked about the purchase of a home in Clermont for a group home and if we get payment in lieu of taxes because of the loss of taxes on the purchase of this residence?  Supervisor Staats said we could ask if we do get to appeal this purchase by Devereaux.

A motion was made to adjourn at 7:40 by Councilman Gildersleeve, seconded by Councilman Desmond.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

RESOLUTIONS                                                                               JANUARY 7, 2019

 

                                    2019 ORGANIZATIONAL MEETING

 

 

RESOLUTION #01-19

 

Time/Date for Regular Town Board Meetings

First Monday of every month at 7:00 P.M. In the case of Monday holidays or cancellations due to inclement weather, the meetings will be held on the Tuesday after the 1^st Monday. 

  

    Motion made by Councilman Hempel, seconded by Councilman Gildersleeve.

                                                                              All in favor – So carried

 

RESOLUTION #02-19

 

Town Board Meeting Rules and Regulations

1. Call to order
2. Salute of Flag
3. Acceptance of the minutes of the previous meeting
4. Written communications to the Town Board:Town Clerk Report

                           Mail Review

5. Committee Reports and Updates
6. Old Business
7. New Business
8. Supervisors Report
9. Pay Abstracts
10. Public Comment/Communication – Public comments will be taken at the end of the meeting at the discretion of the Supervisor, unless engaged during the meeting.
11. Adjournment 

    Motion made to approve by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                              All in favor – So carried

     

    RESOLUTION #03-19

     

    Naming Official Newspaper

    Register Star

     

    Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

    All in favor – So carried

     

     

    RESOLUTION #04-19

     

    Naming Bank for Deposits

       1.  Supervisor                          Bank of Greene County

       2.  Town Clerk                         Key Bank

       3.  Tax Collector                     Bank of Greene County

       4.  Justice Christensen         Key Bank

       5.  Justice Banks                    Key Bank

     

        Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.

    All in favor – So carried

     

     RESOLUTION #05-19

     

     Authorize Town Supervisor to appoint a bookkeeper.

1. Pursuant to Section 29 of the Town Law
2. Necessary for proper conduct of Town Affairs 

    Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                              All in favor – So carried

                                                                             

   RESOLUTION #06-19

    

    Authorize Town Supervisor to temporarily invest idle monies in accordance with  the Town Investment policy (General Municipal Law, Section 11)

    

   Motion made by Councilwoman Brownson, seconded by Councilman Desmond.

                                                                           All in favor – So carried.

    

   RESOLUTION #07-19

    

   Appoint Official Dog Shelter

        Pine Plains Veterinary Hospital Associated PC

        Route 199

        Pine Plains, New York 12567

              (518) 398-7575 or 398-9494

              

               Round Top Animal Hospital

               71 Palatine Park Road, Suite 8

               Germantown, New York 12526

               (518) 537-7387

              

   Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                                       All in favor – So carried.

    

   RESOLUTION #08-19

    

   Appoint Official Dog Control Officer at the Budgeted Amount.

                           Desiree Webber

               Motion made by Councilman Desmond, seconded by Councilwoman Brownson.

                                                                                       All in favor.  So carried.

    

   RESOLUTION #09-19

              

   Authorize Town Justices to hire a Court Stenographer when necessary.

1. For a proper record of testimony
2. Within limit of 2019 budget        

            Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.

                                                                                       All in favor – So carried.

    

   RESOLUTION #10-19

    

   Appoint Town Historian

                Dawn Brownson

          

   Motion made to approve by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                                       All in favor – So carried.

    

   RESOLUTION #11-19

    

   Appoint Code Enforcement Officer

             Sam Harkins at Budgeted amount

               Deputy Code Enforcement Officer at $100.00 per month, if needed.

   (Appointed by Code Enforcement Officer)

              

   Motion made to approve by Councilman Gildersleeve, seconded by Councilwoman Brownson.

                                                                                       All in favor – So carried

    

   RESOLUTION #12-19

    

    Appoint Town Attorney (for Town, Planning & Zoning Boards, Assessor)

                                                                     (Within 2019 budget limits)

                     Freeman-Howard, P.C., Hudson, New York

        

   Motion made to approve by Councilman Gildersleeve, seconded by Councilwoman Brownson.  All in favor.  So carried.

    

    

   RESOLUTION #13-19

    

    Appoint Town Engineer

   CPL (Clark Patterson Lee)

    

   Motion made by Councilwoman Brownson, seconded by Councilman Desmond.

                                                                           All in favor – So carried

    

    

   RESOLUTION #14-19

    

   Designate Official Representatives to Association of Towns Annual Meeting

   Supervisor Staats and Councilman Desmond

              

   Motion made by Councilman Gildersleeve, seconded by Councilwoman Hempel.

                                                                                       All in favor – So carried

    

   RESOLUTION #15-19

    

      Establish .58 Cents Per Mile Rate for official Town Travel. (Per Federal Guidelines)                

                Motion made by Councilman Desmond, seconded by Councilman Hempel.

                                                                                       All in favor – So carried

    

   RESOLUTION #16-19

    

   Authorize Town Supervisor to sign 2019 State and Local Youth Contracts

    

   Motion made by Councilwoman Brownson, seconded by Councilman Gildersleeve.

                                                                          All in favor – So carried

    

   RESOLUTION #17-19

    

   Appoint Registrar of Vital Statistics

   Mary Helen Shannon

            

    Motion made by Councilman Desmond, seconded by Councilman Hempel.

   All in favor – So carried

    

   RESOLUTION #18-19

    

   Re-appoint Laurence Saulpaugh, Chair of the Planning Board                      

   Re-appoint Clayton Andrus, Deputy Chairman.              

    

   Motion made by Councilwoman Brownson, seconded by Councilman Hempel

                                                                          All in favor – So carried

    

    

   RESOLUTION #19-19

    

   Re-appoint Desiree Webber, Planning Board Secretary

    

   Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                          All in favor – So carried

    

   RESOLUTION #20-19

    

   Re-appoint James (Hank) Himelright, III, Chair of the Zoning Board of Appeals

                Appoint Luke Kumburis – Deputy Chairman

    

    Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                          All in favor – So carried

    

   RESOLUTION #21-19

    

    Appoint Desiree Webber Zoning Board Secretary

    

    Motion made by Councilman Desmond, seconded by Councilman Hempel.

                                                                          All in favor – So carried

    

   RESOLUTION #22-19

    

   Town Clerk’s appointments for Deputy Clerk and Deputy Registrar of Vital

   Statistics – Tracey Gallant

                

              Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.

   All in favor – So carried

    

   RESOLUTION #23-19

    

    Town Highway Superintendent’s appointment for Deputy Highway

                        Superintendent – Adom Lawyer

    

   Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                           All in favor – So carried.

    

   RESOLUTION #24-19

    

   Town Supervisor’s appointment for Deputy Supervisor

   Robert Desmond for term of January 1, 2019 – December 31, 2019.

    

   Motion made by Councilman Gildersleeve, seconded by Councilman Hempel.

                                                                          All in favor – So carried.

   RESOLUTION #25-19

    

   Town Supervisor’s appointment for Budget Officer

    Raymond J. Staats

    

    Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                          All in favor – So carried

    

   RESOLUTION #26-19

    

   Town Supervisor’s appointment for Town Bookkeeper

   Brian Fitzgerald, CPA, PC

    

   Motion made by Councilwoman Brownson, seconded by Councilman Desmond.

                                                                          All in favor – So carried

    

   RESOLUTION #27-19

   Town Board Committees                                   CHAIR                              CO-CHAIR

               Auditing                                             All Town Board Members

   Building & Grounds                         Robert Desmond                 Raymond Staats

              Cable TV                                           Kris Gildersleeve                  Evan Hempel

              Grants                                                Dawn Brownson                  Kris Gildersleeve

              Highway                                           Robert Desmond                 Raymond Staats

              Insurance                                          All Town Board Members

              Legal                                                  Raymond Staats       

              Planning, Zoning and

     Board of Assessment Review    Robert Desmond                 Evan Hempel

              Recreation and Community Event Kris Gildersleeve                Dawn Brownson

   Village Green Committee               Liaison to Town Board – Tammy Connolly            Easter Egg Hunt  

   Barbecue

              Election Day Dinner

              Holiday Program                            

   School Liaison                                 Evan Hempel

              Historical Committee                       Dawn Brownson                  Kris Gildersleeve

              Parkland Use                                    Robert Desmond                 Evan Hempel

              

    

   Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.                                                                                      All in favor – So carried

    

   RESOLUTION #28-19

   Appoint Evan Hempel Webmaster for Clermont’s website

    

   Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

   All in favor. So carried.

    

   RESOLUTION #29-19

    

   Re-appoint representatives to the Columbia County Office for Aging for the term of

                           January 1, 2019 – December 31, 2019.

                           Clayton Andrus

                          

   Motion made by Councilman Gildersleeve, seconded by Councilman Desmond.

                                                                                       All in favor.  So carried.

    

   RESOLUTION #30-19

    

   Re-appoint members of the Board of Ethics for the term of

   January 1, 2019 – December 31, 2019.

               Mary Howard

               Susan Rifenburgh

               Mary Helen Shannon

               Ray Tousey

    

               Motion made by Councilman Desmond, seconded by Councilman Gildersleeve.

                                                                                       All in favor.  So carried.

    

   RESOLUTION #31-19

    

   Re-appoint John Rusconi to the Zoning Board of Appeals for a five-year term –

               January 1, 2019 – December 31, 2023.

    

   Motion made by Councilman Desmond, seconded by Councilman Hempel.

                                                                           All in favor.  So carried.

    

   RESOLUTION #32-19

    

   Re-appoint Clayton Andrus to the Planning Board for a seven-year term,

               January 1, 2019 – December 31, 2025.

    

               Motion made by Councilman Desmond, seconded by Councilwoman Brownson.

                                                                                       All in favor.  So carried.

    

    

    

    

    

    

    

    

   RESOLUTION #33-19

    

   Accept 2018 Salaries stated in the 2018 Budget, as follows:

    

OFFICE                                            SALARY                   PAY BASIS

            Supervisor                                         $ 5,500.00/yr             Monthly Payroll

            Councilpersons (4)                          $ 2,500.00/yr             Monthly Payroll

            Town Justice                                    $ 5,450.00/yr           Monthly Payroll

            Town Justice                                    $ 5,450.00/yr             Monthly Payroll

            Town Clerk                                        $ 6,900.00/yr             Monthly Payroll

            Tax Collector                                    $ 4,500.00/yr             Monthly Payroll

            Highway Superintendent                $50,533.00/yr            Bi-Weekly Payroll

Certified Assessor                            $15,270.00/yr            Monthly Payroll

            Court Clerk (1)                                  $   366.67/mo            Monthly Payroll

            Code Enforcement Officer             $ 9,000.00/yr             Monthly Payroll

            Deputy Code Enforcement Officer$  100.00/mo             Monthly Payroll

            Town Custodian                              $ 1,650.00/yr             Monthly Payroll

Assessment Review Board Mtg.    $ 100.00/day             By Voucher

                Additional time                             $    10.00/hr               By Voucher

            Secretary – BAR                              $    10.00/hr               By Voucher

            Zoning Chairperson                        $ 1,000.00/yr             Yearly Payroll *

            Planning Chairperson                     $ 1,000.00/yr             Yearly Payroll *

Zoning Co-Chairperson                  $   800.00/yr              Yearly Payroll *

Planning Co-Chairperson              $   800.00/yr              Yearly Payroll *

            Zoning Members                              $   800.00/yr              Yearly Payroll *

            Planning Members                           $   800.00/yr              Yearly Payroll *

            Zoning Secretary                             $ 1,000.00/yr             Yearly Payroll

            Planning Secretary                          $ 1,000.00/yr             Yearly Payroll

            Trial Juror                                          $      10.00/hr            By Voucher

            Dog Control Officer                          $   360.00/mo            Monthly Payroll

 

*If any Planning or Zoning Board member is absent for more than two meetings, that members salary will be reduced by $100.00 for each additional absence.

Alternate members of the Planning and Zoning Board will be paid $50.00 per meeting when called upon to participate by the Chairperson.

 

 

HIGHWAY DEPARTMENT

            Full Time                                            $ 19.97/hr                  Bi-weekly Payroll

            Part Time ( Summer )                      $ 12.50/hr                  Bi-weekly Payroll

            Part Time ( Winter )                         $ 12.50/hr                  Bi-weekly Payroll

            Deputy Highway Superintendent   $1,000/yr                   ½ in June, ½ in December

Motion made to accept 2019 Salaries per Town Budget made by Councilman Gildersleeve, seconded by Councilman Desmond.  All in favor. – So carried.

 

 

Resolution #34 -19 – Town of Clermont Fee Schedule for Building Department Fees and Zoning and Planning Fees.

 

A motion was made by Councilman Gildersleeve, seconded by Councilman Desmond to approve this resolution.  All in favor.  So carried.

 

Resolution #35-19 – Town of Clermont Official Undertaking of Municipal Officers

 

A motion was made to approve by Councilman Desmond, seconded by Councilman Hempel.  All in favor.  So carried.

 

Resolution #36-19 – Agreement between the Clermont Town Board with the Canaan Fellowship for the use of the Clermont Community House for the period January 1, 2019 and December 31, 2019 according to the terms and conditions of the lease.

 

A motion was made to approve this agreement made by Councilman Gildersleeve, seconded by Councilwoman Brownson.  Councilman Hempel abstained due to a conflict.  Motion passed.

 

Resolution #37-19 – Agreement between the Clermont Town Board and Pine Plains Veterinary Associates to act as kennels for the town for the period January 1, 2019 to December 31, 2019.

 

A motion was made to approve by Councilwoman Brownson seconded by Councilman Hempel.  All in favor.  So carried.

 

Resolution #38-19 – Agreement between the Clermont Town Board and Round Top Animal Hospital to act as kennels for the town for the period January 1, 2019 to December 31, 2019.

 

A motion was made to approve by Councilman Hempel, seconded by Councilman Desmond.  All in favor.  So carried.

 

These agreements will be reviewed with the other policies of the Town.

 

1. Review Highway Personnel Policy (Note Changes if Any) 
2. Review Procurement Policy (Note Changes if Any) 
3. Review Fixed Assets 
4. Review Investment Policy (Note Changes if Any) 
5. Sexual Harassment Policy 
6. Code of Ethics 
7. Cash Management 
8. Emergency Preparedness Plan 
9. Review Road Bonds (If any) 
10. Review Other Bonds (If any)

 

1. Review Workplace Violence Policy 

   Set time and date to review books and records of Town Clerk, Town Justices, Tax Collector and Supervisor by January 20^th.  Enter in February minutes.

    

   A motion was made to adjourn the organizational meeting and enter into the regular meeting by Councilwoman Brownson, seconded by Councilman Gildersleeve at 7:15 P.M.

    

   Respectfully submitted,

    

    

   Mary Helen Shannon, RMC

   Town Clerk

    

    

    

    

    

              

    

    

 

CLERMONT TOWN BOARD MINUTES

DECEMBER 26, 2018

The Clermont Town Board held their year-end meeting on Wednesday, December 26, 2018 at 7:00 P.M. at the Town Hall.  Those in attendance were Supervisor Raymond Staats, Councilman Robert Desmond, Councilwoman Dawn Brownson, Councilman Evan Hempel and Councilman Kris Gildersleeve.  Also present was Peter Fingar of Fingar Insurance.

Supervisor Staats opened the meeting with the salute to the flag.  He introduced Peter Fingar who will go over the insurance policy of the Town with the board.

Discussed insurance for the use of the park soccer field.  The leagues would have their own insurance for which we would ask for a certificate of liability with the town named as insured.  For non-league participants, if someone were to be injured they would have to prove that the town was at fault. Mr. Fingar did recommend checking the stated values of the vehicles and amending as necessary.  We will have another dump/plow truck to add on in 2019.  The board decided not to add the optional coverage of Cyber Liability insurance for $314.00 to the policy.

Overall, the increase is 3 ½% or $499.00.  Supervisor Staats and the Board thanked Mr. Fingar for being here.

Supervisor Staats explained that we have received sales tax this year that exceeds what was budgeted for in 2018. The general fund is about $60,000 over and the highway fund is $69,000 over. He has been looking into better rates from banks on our balances.  The Bank of Greene County has offered 2% on our entire balance without having to lock up any funds. He would rather stay with Bank of Greene County.

The Supervisor would like to know if the board would want to put additional funds into the reserve fund.  After discussion regarding truck purchases in future years, a motion was made by Councilman Hempel, seconded by Councilman Desmond to transfer $35,000 from account 9950.9 in the highway fund to Highway Capital Reserve.  All in favor.  So carried.

A motion was made by Councilman Gildersleeve, seconded by Councilman Desmond to transfer $35,000 from the Highway Fund balance to Highway Capital Equipment Reserve. All in favor.  So carried.

BUDGET TRANSFERS:                   Increase Approp.         Decrease Approp.

GENERAL FUND:

Assessor – A1355.12                             $550.00

                  A1355.4                               $370.00

 Central Communications A1650.4       $  85.00

Attorney    A1420.4                                                                   $1,005.00

Parks A7110.41                                     $2,835.00

Brownfields A7110.42                                                              $2,835.00

HIGHWAY FUND:

General Repairs D5110.4                        $340.00

Snow Removal D5142.4                          $263.00

Machinery D5130.4                                                                   $603.00\

A motion was made by Councilwoman Brownson, seconded by Councilman Desmond to approve the budget transfers.  All in favor.  So carried.

Councilwoman Brownson reported that the Bank of Greene County has a grant program which is due January 15^th.  She would like to put in for it for the park entrance improvement which has been suggested. 

ABSTRACTS:

A motion was made by Councilman Desmond, seconded by Councilwoman Brownson to approve General abstract #13A, vouchers #349 – 362 in the amount of $2,106.05.  All in favor.  So carried.

A motion was made by Councilman Hempel, seconded by Councilman Gildersleeve to approve General Prepaid abstract #13, vouchers 342-348 in the amount of $651.88.  All in favor.  So carried.

A motion was made by Councilman Gildersleeve, seconded by Councilwoman Brownson to approve Highway abstract #13A, vouchers #124 – 131 in the amount of $5,921.52.  All in favor.  So carried.

Councilman Gildersleeve does know of someone who is interested in a possible non-league soccer team.  He gave Supervisor Staats his information so that he can speak to him.

A motion was made to adjourn at 8:15 P.M. by Councilman Desmond, seconded by Councilman Gildersleeve.

Respectfully submitted,

Mary Helen Shannon, RMC

Town Clerk

Clermont Zoning Board of Appeals

1795 Route 9
Germantown, New York 12526

December 19, 2018

The meeting opened at 7:30 pm. The meeting started with a salute to the flag. Members attending: Hank Himelright, John Rusconi, Luke Kumburis, Don Van Wagner and Phyllis Heiko. 

Hank Himelright asked if anyone had any additions, corrections or omissions to the minutes of the last meeting, October 24, 2018.  A motion to accept the minutes was made by, Phyllis Heiko, seconded by Luke Kumburis.  All in favor.  So carried.

Stony Creek Farm, 70 Moore Road, Tax ID# 191.-2-87.11, Motion to close the regular meeting was made by John Rusconi, seconded by Don Van Wagner.  Motion to continue the Public Hearing from October 24 was made by Luke Kumburis, seconded by Don Van Wagner.  Scott Stevens of Kasselman Solar reviewed the project for ground mounted solar panels. He presented the signature cards from notifying the neighboring property owners.  The additional language regarding replace of natural screening as needed has been added to the site plan as requested by the ZBA and required by the Planning Board.  Motion to close the Public Hearing was made by Don Van Wagner and seconded by Phyllis Heiko.  All in favor.  So carried.  Motion to return to the regular meeting was made by Luke Kumburis, seconded by John Rusconi.  All in favor.  So carried.  A decision will be made within 61 days and the applicant will be notified.  Discussion was held regarding the approval of the project located at Stony Creek Farm, determining all requirements had been made, and with no objection from neighboring property owners, the Board approved the request for the solar panel project. 

Paul and Queenie Clemente, 18 Buckwheat Road, Tax ID# 181.3-2-2, represented by David Everett.  Application was presented requesting two additions to the existing house which would violate the distance requirement for boundaries.  A site visit is planned for Saturday, December 29, 2018.  Application is complete.  Motion to accept the application was made by John Rusconi, seconded by Phyllis Heiko.  All in favor.  So carried.  Escrow for the ZBA is $150.00 per variance.  Matthew Griesemer, Attorney for the Town, and George Schmitt, Engineer for the Town will review the application.  A Public Hearing will be held January 23, 2019 at 7:30pm.

Tom and Nancy Jantzen, 199 Commons Road, Tax ID# 192-1-28, application was made for the addition of an accessory apartment to be attached to the side of the existing barn.  Application fee of $100.00 was made.  Motion to accept the completed application was made by Luke Kumburis, seconded by Phyllis Heiko.  All in favor.  So carried.

Anne Katharine Spiess, 356 County Route 6, Tax ID# 179.-1-48, Eric Maskell of Natural Energy Solutions represented the applicant requesting solar trackers to be added to the property.  A site visit date is to be determined.  Application fee off $100.00 and Escrow of $150.00 were made. Motion to accept the completed application was made by John Rusconi, seconded by Luke Kumburis.  All in favor.  So carried.

Motion was made to adjourn by Luke Kumburis, seconded by Phyllis Heiko.    All in favor.  So carried.  The meeting closed at 8:50pm.

Respectfully submitted,

Desiree M. Webber, Secretary

CLERMONT FIRE COMMISSIONERS

DECEMBER 17, 2018

The Clermont Fire Commissioners held their regular meeting on Monday, December 17, 2018 at 7:00 P.M. at the Town Hall.  Those in attendance were Commissioner Susan Rifenburgh, Commissioner R. Rifenburgh, Commissioner Laurence Saulpaugh, Commissioner Ronald Miller, Commissioner Raymond Bauer, Treasurer Denise Fiore, Chief Lloyd Kukon, First Assistant Chief Collin Brown, Captain Les Coon, Evan Decker, Josh Williams, Sam Williams.

The Chairwoman opened the meeting with the salute to the flag. 

Bids were due tonight by 7:00 P.M. for the new Pumper Tanker.  Specs were sent out at the end of November to the following vendors:

            Fouts Brothers Fire Equipment, Garrison Fire & Rescue Corp, Apparatus Plus, Premier Fire Apparatus, Firehouse Apparatus, Inc. and hand delivered to Shakerley Fire Truck Sales. One copy of the specs was sent to Deltek, Seattle for research.

The Secretary opened and read the one bid that was received from Shakerley Fire Truck Sales.  The base bid amount is $396,651.00 with delivery in 379 days.  The alternate with one payment and performance bond is $396,292.47 and alternate two inspection trip for two officials, $2,000.00. The special election for borrowing the money will be held on Tuesday, January 15, 2019 from 6:00 – 9:00 P.M.

MINUTES: A motion was made by Commissioner Bauer, seconded by Commissioner Miller to approve the minutes of the November meeting.  All in favor.  So carried.

TREASURER’S REPORT:

Total amount of November invoices paid                              $ 4,581.01

Proposed December invoices                                                  $7,464.28+ 49.52 = $7513.80*

Paid December invoices                                                          $2,188.31

                                                Total                                        $9,652.59  + 49.52 = $9702.11*

            Added $49.52 for Johnson Newspaper

Reconciliation of Accounts

The Bank of Greene County Balances

            Money Market Checking Balance                                          $77,675.85

            Checking Balance                                                                   $  6,624.31

            Plus Deposit 12/10/18                                                             $     961.87

            Less Outstanding Checks                                                       $  2,516.41

            Checking Balance to Date                                                      $  5,069.77

Money Market & Checking Account Total                                        $82,745.64

Capital Reserve Fund for Fire Equipment                                          $29,725.84

Capital Reserve Fund for Construction & Improvement                   $33,663.73

A motion was made by Commissioner Miller, seconded by Commissioner Bauer to approve the Treasurer’s report. All in favor.  So carried.

CORRESPONDENCE:

• Received Data Request Package for 2018.
• Physical for Don VanWagner
• RBC Wealth Management Account Statement – $382,017.14
• Firefighters Physicals – Valatie Medical Arts Building on January 12, 2019 – call for appointment.
• Fire District Affairs for December/January
• Town Topics article about Cancer Benefit program

COMMITTEE REPORTS:

FIRE EQUIPMENT: Commissioners Bauer and Saulpaugh

• A pager was damaged, quote from Pittsfield was for $169.45 to send it back to be diagnosed plus repair cost. They charge $15.00 if you take it back. A new pager would be $420.87.

BUILDINGS AND GROUNDS: Commissioner Bauer and Saulpaugh

• Flashing loose on shed at Station #1 will be taken care of.
• Striping at Station #2 will be done when decided whether to paint or tape.

INSURANCE: Commissioners R. Rifenburgh and Commissioner R. Miller

• Chairwoman Rifenburgh will check on adding coat dryers to the policy.

LOSAP: All Commissioners

• Data Package for LOSAP points will be worked on. Need to get the calls and drill reports from the Chief.

LAWS AND POLICIES: All Commissioners

RESOLUTION NO. 25 OF 2018                                                                                      DATED: December 17, 2018

CLERMONT FIRE DISTRICT

POLICY ON PUBLIC COMMENT AT MEETINGS AND HEARINGS

WHEREAS, The Board of Fire Commissioners of the Clermont Fire District acknowledges it is essential to the maintenance of a democratic society that the public business is performed in an open and public manner.

WHEREAS, Article VII of the Public Officers Law, commonly referred to as the Open Meetings Law, provides certain rights to the citizens in order to permit them to be able to observe the performance of public officials, to attend and to listen to the deliberations and decisions that go into the making of public policy by legislative bodies; and

WHEREAS, Article VII of the Public Officers Law permits those in attendance of public meetings the conduct of Board meetings, but does not provide a specific right to speak and be heard; and

WHEREAS, It is the objective of the Board of Fire Commissioner of the Clermont Fire District to conduct business publicly, and provide those in attendance with the informative experience provided for under the statutory scheme.

NOW, Therefore, the Board of Fire Commissioners of the Clermont Fire District establishes the following policy regarding the public comment at its meetings:

The Board of Fire Commissioners will decide at each meeting whether or not time constraints and the pressing business before the Board will permit a public comment session.  Public comment will only be permitted if the Board elects to permit a public comments session and if so, only during that time period in accordance with these rules.

The Chairperson or other Fire Commissioner presiding at the meeting in his or her absence shall have the discretion to determine whether or not public comment will be permitted at a meeting and when during the meeting that public comment will be entertained.

Persons in attendance will not be permitted to comment or ask questions during the other portions of the meeting.

The Board will not entertain comment on fire department matters from members of the fire department at Board meetings.  Members of the fire department must follow the chain of command and go through their company officers and the office of the Chief.  A representative of the Chief’s Office will be present at each meeting to speak on behalf of the members of the fire department.

The board will not entertain comment on fire district matters from paid employees of the fire district at board meetings.  Employees must follow the chain of command and go through their supervisor to submit grievances or statements to the Board.

Members of the fire department and paid employees are subject to disciplinary action for failing to maintain proper decorum and/or failing to follow the chain of command at Board meetings.

The Board will not entertain public comments when it holds a work session which is open to the public.

The Board will not entertain public comment at the Annual Organizational Meeting required under the Town Law.  Public comment when permitted will only be permitted at general meetings

The Board reserves the right not to entertain public comment at any meeting.

When the Board entertains public comment the following rules will apply:

1. Public comments will only be entertained during the public comment session.
2. The timing of one public comment session will be at the discretion of the Chairperson.
3. Speakers will be limited to 3 minutes to speak unless time constraint and/or the number of speakers require a shorter period.
4. In the event that an agenda is established for the meeting and handed out to those in attendance, speakers will confine themselves to matters stated in the agenda, he or she may submit such statements in writing to the Board and the Board may consider adding the subject matter of the comments to a future meeting agenda if it determines taking comment on the subject matter would be productive.
5. A speaker as a point of order during the public comment session may ask the Chairperson for permission to speak on a matter not on the agenda and the Chairperson may deny the request or poll the Board for a ruling. No comment on such matter will be taken unless an approval is given.
6. Speakers will be required to state their name and address for the record.  A speaker not willing to do so will not be heard.
7. There is no residency requirement to speak.
8. The Chairperson shall retain discretion to withdraw the authority of a speaker to be heard if he or she utters abusive, offensive or threatening remarks or if the speaker raises an issue which is not on the meeting agenda.
9. A speaker may not yield his or her time to speak to another who has already spoken.
10. Speakers may frame their statements in question form, but there shall be no obligation for the Board to answer questions since this is a public comment session.  The purpose of public comment is to hear persons other than Board members.
11. If a speaker submits a question and the question is answered by a Board member or Chief, the answering time shall count against the 3 minute limit.
12. The public comment session is not a press conference or a debate.  It is for speakers to state their opinions on matters of public concern related to fire district operations.
13. Those in attendance are to treat speakers with respect and wait their opportunity to speak.
14. Speakers may comment on the statements of prior speakers and just as they were not permitted to comment while those speakers were speaking, prior speakers may not interrupt the meeting to respond.
15. If any person refusing to follow these rules and maintain the proper decorum will be asked to leave the premises.

Public comment will be entertained at all advertised “Public Hearings” of the Board of Fire Commissioners based upon specific rules set for each hearing.  Such comment shall be on the matter stated in the notice of hearing.  Such rules may include some of the rules stated above. This policy is adopted in order to maintain proper decorum at meetings and shall be posted and copies made available as required.

Motion made by: Commissioner R. Rifenburgh

Seconded by: Commissioner Raymond Bauer

The adoption of the foregoing policy in the form of a resolution was duly put to a vote and upon roll call vote was as follows:

Chairperson Susan Rifenburgh                           Aye     

Commissioner Laurence Saulpaugh                  Aye

Commissioner Ronald Miller                               Aye            

Commissioner Raymond Bauer                          Aye        

Commissioner Ronald Rifenburgh                     Aye   

The resolution was thereupon duly adopted.

DATE:   12/17/18                                                                      SIGNED:   Mary Helen Shannon

                                                                                                                           Secretary, Clermont Fire District

LEGAL:

No report

OLD BUSINESS:

• A list of requirements for cleaning services was drafted and we will be seeking applicants. 
• The secretary will order a three-drawer file cabinet to replace the damaged file.  A motion was made by Commissioner Buaer, seconded by Commissioner Saulpaugh to buy a cabinet at the stated price from National Business furniture. All in favor.  So carried.

NEW BUSINESS:

• Physicals for 2019: Chairwoman Rifenburgh made copies of the new physical forms.  It contains directions, authorization to be filled out by Chief or Chairwoman, ten-page evaluation form if you go to the hospital, if you go to your own doctor it is the shorter form.  There will be a class to teach someone to use the machine to do the fit Test on members. 

CHIEFS REPORT:

There were five calls in November:

• 11/23/18 – Mutual aid (Tivoli) – 8209 Route 9
• 11/24/18 – Brush Fire – 760 Woods Road
• 11/25/18 – Odor of Gas – 748 Route Route 6
• 11/30/18 – Structure Fire – 239 Pleasantvale Road
• 11/30/18 – Mutual Aid (Tivoli) County Route 79  

Monthly Drill/Work Details

11/27/18 – CO & Ga detectors, thermo imaging camera, discussion/review of calls – 9 firefighters

Driver Training – Josh Williams by Les Coons

• OSHA Classes will be done on Wednesday January 30 and February 20^th.  The Chief will ask what other class dates he will be doing so that if members can’t attend these they have other options.
• CO Meter: It was supposed to be mailed out last Monday. The wipes came in, and included with the order was 4-gal chrome paint cleaner. Shipping was included in the cost..

• The Chief will go over some of the CO alarm activations with Commissioner R. Rifenburgh.
• The Chief was called by Insurance Services Office to discuss qualifications to qualify for a class 8B classification. This makes your homeowners residential fire insurance lower.
• The Chief is asking for new microphones for the radios so they can switch from command to fire ground frequency for the three Chiefs and Captain.  The cost is $412.00 each with the discount $284.62, total of $1138.00 plus freight. They are also asking for a roof vent pole for overhauling at $119.99. A motion was made to order 4 microphones at $284.62 (discounted price) total $1138.00 plus freight, and two vent poles by Commissioner Saulpaugh, seconded by Commissioner Miller.  All in favor.  So carried.

• New member applications were received from Thomas O’Connell, Evan Tompkins and Christopher Farewell.  They have not had their background check but will be approved pending a clear background check.  A motion was made to accept them for membership pending a clear background check by Commissioner Saulpaugh, seconded by Commissioner Miller.  All in favor.  So carried.
• FUEL REPORT: 11/14/18 – 50.8 gallons used.

A motion was made to pay the bills with an addition of $49.52 to Johnson Newspaper by Commissioner Saulpaugh, seconded by Commissioner Bauer.  All in favor.  So carried.

PUBLIC COMMENT:

• Robert Desmond suggested the Commissioners reject the bid received for the new truck purchase and advertise again, giving other vendors additional time to submit a bid.  
• The Commissioners are asking what the increase of the tax rate will be on the purchase of the new truck.  The Secretary will ask the Assessor.

A motion was made to adjourn by Commissioner Bauer, seconded by Commissioner Miller at 8:55 P.M.

Respectfully submitted,

Mary Helen Shannon

Secretary, Fire District

CLERMONT PLANNING BOARD

 December 12, 2018

The Clermont Planning Board held its regular meeting on Wednesday, December 12, 2018 at 7:30 P.M. at the Town Hall. Those in attendance were Larry Saulpaugh, Jennifer Phillips, Nathan Hempel, Mary Howard, Tom Jantzen, Ron Miller and Clayton Andrus. Others present were George Schmitt, Engineer for the Town, Brian Henchy, Attorney for the Town.

After review of the November 2018 minutes, a motion was made by Clayton Andrus, and seconded by Jennifer Phillips, to accept the minutes.  All in favor. So carried.

There has been no new response from Verizon regarding the cell tower.

Discussion was held regarding the proposed Amendment for Approval of Minor Subdivisions and Lot Line Adjustment.  Jennifer Phillips proposed to make a recommendation to the Town Board to adopt the language as written by the Town Attorney. In addition, Mary Howard proposed a definition of a lot line adjustment is needed and suggested a limit of the number of lot line adjustments allowed within a set period of time. 

Motion to adjourn was made by Ron Miller and seconded by Nathan Hempel.  All in favor. So carried.  The meeting adjourned at 8:40pm.

Respectfully submitted,

Desiree M. Webber, Secretary